Accounting, payroll etc.

Quanisha Jones

Cell: 832-***-****

Email: *************@***.***

Bedrock Quartz Surfaces: Jan 2022 – Aug 2022

Accounting/Purchasing

• Managed daily accounts payable invoices, creating and choosing codes for invoicing, approving and getting approvals for particular invoices, researching information concerning history for purchase on the invoice

• Inputting data entry for invoices, collecting and updating vendor information, assigning new vendors in Stone Profits, answering and making calls concerning invoice payments

• Assisted with the process of weekly payroll for vendors, employees and salary personal, overseeing the ACH, credit card and checks being distributed, collecting receipts, maintaining backup proof for payments

• Filling and scanning data, calling about placing payments and receiving payments, responding, applying and correcting payment data in reference to credit, garnishments, taxes, withdrawals, etc.

• Receiving, adding and removing material in Stone Profit, working with sales rep to adjust material needs, payments and availability for purchasing, researching and collecting data information to order, buy and put material on hold

• Maintaining material stock and nonstock, updating products needed, creating barcodes, reviewing square footage of availability and none availability, working aside programming and scheduling to proceed with completing the sales order, ensuring all the purchase orders are assorted and reviewed First United Methodist Church: Aug 2018 – Dec 2021 Finance Team Lead

• Managed daily accounts payable invoices, code, sign, and pay (no amount minimum) in ACS

• Assisted with payroll for salaried employees and contract employees, involved in 1099's, W9's and W2's processing

• Order supplies, contact contractors to assist with the uploads for accounts, accounts receivable with collecting funds

• HR assistance with new hires, rehires, terminations and employee verification

• Assist with cash flow, count for accuracy as backup, check paperwork for reviews Richard Construction: Oct 2013 – June 2018

Office Manager

• Managed payroll for an organization of up to over a thousand personnel at multiple industrial construction sites, conducted periodic reconciliations of all accounts to ensure accuracy

• Developed and maintained internal control and processes for payroll, billing and cash applications for multiple industrial sites, documented procedures, identified areas to improve internal controls and gain additional efficiencies and implemented policy in regard to customer billing, cash applications and any necessary procedures

• Assisted with auditing and responding to company accountants, maintained efficient internal accounting controls, adherence to accounting policies and other company policy and procedures, complied and analyzed financial information to prepare entries to all accounts, documenting all business transactions, overviewing ledger accounts

• Ensure billing for equipment rentals, third party invoicing for each job site, managed all weekly, semiweekly, monthly attendance, payroll, and bonuses to oversee the accurate contract is billed properly, review the AP email box throughout the day, communicate with the field regarding PO and invoice discrepancies, review and verify invoices have proper information for processing, process invoices in Dynamics, assist with audits, handles entry of all Picard logs and random audits to ensure proper approval

• Vendor Maintenance Forms for Employee's & Tin Matching with IRS, 1099 Updates & complete spreadsheets for year end, ACH setup for vendors & employee's, process Non-Po's & PO invoices, expense report

Fluor: Jan 2011 – Sept 2012

Office Manager

• Handled HR responsibilities with recruiting new, and releasing existing, employees, bookkeeping with all managers' information, and safety issues, billed through track, inserted accounts, and maintained accounts payable and receivable file with a few systems to process the PO orders

• Faxed and scanned POs to the main company, conducted safety and financial meetings, and created spreadsheets for incoming and outgoing accounts, took care of crew member hours and payroll for day and night shift, kept a spreadsheet of duties on Excel, entered time into Track, mailed checks, and collected bill payments of past-due accounts

• Scheduled meetings and appointments for new client contracts and answered the phones to take care of the contract leases for out of state, inputting new employees into JDE and updating their information to create an employee number

• Review for accuracy and completeness all forms and documents required to process new hires, terminations, leave of absence and other employee transactions for the employees for the location, ensure that the appropriate forms and documents have been initiated for all transactions in a timely manner, directing the cost exchanges for current and all new employees' rates that may change or update per crafts

• Keeping agate log of the employees on site into an Excel Spreadsheet, creating a spreadsheet for corrections and back up for improper time being caught, demonstrating the new procedures of the paperwork and understanding of the per diem to all the new hires in the new hire process Valero: Aug 2007 – Dec 2010

Cost Specialist Supervisor

• Handled payroll, data entry, scheduling, filing/scanning, running errands, customer service, collective data, invoices, and accounts payable and receivable, billed through track, inserted accounts into Skyline for payables, contacted companies for issues with account receivables, and managed the income of accounts

• Wired billing receipts to main office, conducted safety and financial meetings, and created spreadsheets for incoming and outgoing accounts, took care of crew member hours and payroll for day and night shifts, kept a spreadsheet of duties on Excel, and entered time into Track

• Ran errands, collected checks, kept up with all payments, provided customer service to crew members, supervisors, and associates, turned in force reports, and maintained manpower worksheets, processed credit and re-bill invoices in SAP when tax corrections were made, verified pipeline tariff cost in Global Workbench Faxed and scanned POs to the main company, conducted safety and financial meetings, and created spreadsheets for incoming and outgoing accounts

• Took care of crew member hours and payroll for day and night shift, kept a spreadsheet of duties on Excel, entered time into Track, mailed checks, and collected bill payments of past-due accounts

• Scheduled meetings and appointments for new client contracts and answered the phones to take care of the contract leases for out of state Processing full-cycle accounts payable using SAP, communicating with vendors, coding invoices and 3-way match invoices with PO's, additional duties include processing and coding monthly expense reports, 1099 Set up for Vendors Education:

Houston Community College

Klein Collins High School – Diploma

Skills:

Word, Excel, PowerPoint, Outlook, Kronos, Track, Check Process, Pitney Bowes, Oracle, Skyline, JDE, SPMT, ACS, Deltek and SAP (TWIC Card), Microsoft Office, Management, Problem solving, Training, Cash Handling, Organizational Skills, Inventory

Location Worked:

Louisiana, Mississippi, Alabama, Georgia, Florida, Texas, New York, Utah, Tennessee, New Jersey, South Carolina, North Carolina, Kansas & New Mexico

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