Office Assistant Data Entry

LOLITHIA T. MILES

**** **** ****** ****, ***. ***, Raleigh, NC 27609 845-***-**** *********@*****.***

objective

Dedicated and experienced Court Clerk seeking an opportunity to use my years of experience within the court system to serve in a legal office capacity

Accomplished Court Clerk with 14+ years of experience managing court cases and ensuring compliance with proper procedures. Effective in managing non-judicial tasks and suggesting court procedures to the presiding judge. Coordinated caseloads and the court calendar. Demonstrated subject matter expertise in family court operations involving child support, custody, visitations, guardianship, family offenses, child neglect, IDV, and JD/PINS.

Areas of Expertise

Court Transcription Data Entry Continuous Process Improvement Court Support Case Processing Court Orders

Court Policies & Procedures Calendar Management Administrative Support Staff Management

Litigation Management Family Court Operations Exhibit Maintenance Records Management Petition Processing

Professional Experience

NYS UNIFIED COURT SYSTEM 2007-2022 Poughkeepsie, NY (2007-2015) (2017-2022) Bronx, NY (2015-2017)

Senior Court Clerk – 9th Judicial District (JD) / Dutchess Family Court 2017-2022

Key Achievements

_ Supported the Chief Clerk as back-up in managing court operations and supervising court staff in his absence and in the absence of the Deputy Chief Clerk during the pandemic and after the retirement of the Deputy Chief Clerk.

_ Researched, assembled, and prepared Purchase Orders and Payment Information Vouchers to order supplies and facilitate payment to product suppliers.

_ Input delivery# and date of receipt of Lexis Nexis/Matthew Bender and Thomson West Legal Reference materials into Legal Information website.

_ Handled the outgoing processing of Warrants to police agencies, as well as incoming vacated Warrants.

_ Processed Order of Commitment payments and forwarded to the Duchess County Support Collection Unit.

Prepared daily statistical reports documenting the daily Duty Part calendar activity.

_ Prepared monthly statistical reports documenting the monthly courthouse Postage Expenditures, as well as the monthly statistical reports for copy machine activity.

_ Supported the Supervising Judge in managing diverse, complex family court legal matters including child neglect, juvenile delinquency (JD), persons in need of supervision (PINS), custody, visitation, guardianships, and family offenses.

_ Maintained court calendar involving multiple court matters including neglects, PINS, JD, integrated domestic violence (IDV), custody/visitation, guardianship, and orders of protection. Maintained case information.

_ Successfully documented and maintained case information and outcomes in the Universal Case Management System (UCMS) including case summary notes, scheduling of each case, and trial exhibits.

_ Supervised uniformed court personnel and peace officers to ensure optimal security in the courtroom.

_ Reviewed, processed and responded to attorney and litigant correspondence requesting adjournments.

Senior Court Clerk – Bronx Family Court 2015-2017

Key Achievements

_ Served as Senior Court Clerk to a Custody, Visitation, Orders of Protection (CVO) Judge Part. Supported the Judge with heavy calendar caseload. Inputted case information in the UCMS module. Analyzed orders for accuracy and Judge’s signatures.

_ Developed relevant materials to request investigative, mental health, and interactive reports from Administration for Children’s Services (ACS), Mental Health Services (MHS), and supervised visitation agencies.

_ Processed file/record duplication orders for litigants and attorneys; provided documentation to designated attorneys.

_ Successfully managed daily order filings, operated For the Record (FTR), and maintained daily calendar case files.

_ Monitored and documented Trial Term Information and trial exhibits.

Professional Experience (Continued)

NYS UNIFIED COURT SYSTEM, White Plains, NY / Poughkeepsie, NY Continued

Supervising Court Office Assistant – Westchester Supreme & County Court 2015

Key Achievements

_ Supervised and oversaw the back-office activities and a cross-functional team of 8 employees in the Criminal Calendaring department. Inputted and maintained data in the criminal court system.

_ Successfully compiled and prepared weekly and monthly statistical reporting for the Supervising Judge of Criminal Courts.

_ Facilitated requests for HR personnel actions such as sick/annual leave; maintained Kronos HRIS system.

_ Recognized as the back-up resource for worksheet preparation; chronicled the Judges’ daily courtroom activities.

Senior Court Office Assistant - 9th Judicial District (JD) / Dutchess Family Court 2007-2015

Key Achievements

_ Developed and prepared court orders and directives for the Support Magistrate. Operated For the Record (FTR) during court proceedings. Scanned and processed orders into the UCMS. Analyzed and edited incoming orders from private/county attorneys. Maintained and updated the incoming order log and processed copies and certifications of records.

_ Recognized as the primary point of contact for the public and front desk; distributed, reviewed, and filed petitions.

_ Docketed incoming support and paternity petitions for the court.

FINKELSTEIN & PARTNERS, LLP, Newburgh, NY 2003-2006

Legal Assistant & Case Manager – Personal Injury Law

Key Achievements

_ Oversaw record maintenance and document management for 200+ files. Managed client communications and documented medical status. Assisted clients with no-fault issues and billing inquiries. Delegated functions to appropriate departments.

_ Served as a liaison between in-house attorneys and insurance companies, medical providers, and defendant attorneys.

_ Drafted exchange of expert and medical information and conducted trial preparation.

Additional Professional Experience

Legal & Trial Assistant, Larkin, Axelrod, Trachte, & Tetenbaum, LLP, Newburgh, NY (3 years):

Established and organized incoming personal injury files. Interfaced with clients, documented ongoing medical symptoms, and prognosis. Drafted pleadings, addressed and responded to discovery demands, and prepared for trials/litigation.

Education & Licenses

ORANGE COUNTY COMMUNITY COLLEGE Newburgh, NY

Liberal Arts Studies

Technical Skills

Microsoft Office (Word, Excel, Outlook), WordPerfect, Universal Case Management System (UCMS)

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