Personal Assistant Administrative
Resume:
VIRGINIA HWINDINGWI
PROFFESIONAL PROFILE
An Innovative Administrator with
expertise in directing and
enhancing administrative
procedures, and providing full
support to ensure the deliver of an
excellent customer experience. I
am competent with Microsoft Office
Applications (Word, Excel,
PowerPoint and Outlook) and I
have fast and accurate typing
skills. Skilled in the provision of
high-level administrative support
inclusive of diary and travel
management. Experienced in
supervising high performing teams
to ensure that all aspects of office
administration are carried out
effectively against demanding
resources and time constrains.
Focused on training and
supporting team members in work
practices in order to improve upon
efficiency.
CONTACT
PHONE:
DOB
09/06/89
DRIVER’S LICENSE
Clean class 4 + Own Vehicle
EMAIL:
***********@*****.***
HOBBIES
Reading motivational Books
Cooking
Cycling
EDUCATION
AFRICA UNIVERSITY (2008-2012)
Bachelor of Arts with Education (second class lower division) English and Religious studies
Attended workshop for Palladium
WORK EXPERIENCE
ACCOUNTS EXECUTIVE – MLOTSHWA SOLICITORS -
TITAN LAW FIRM JAN 2022- DATE
• Updated company documentation that is Tax
Clearance, Nssa Certificate, PRAZ, ZIMDEF
certificates at the beginning of every year.
• Managing Petty Cash for daily expenses for the firm.
• Making a follow up with the Firm’s Debtors and
collecting Fees.
• Prepared Fee Notes, sent them to clients for
collections of fees.
• Uploading all invoices and receipts into the
accounting system.
• Prepared Monthly financial statements for clients.
• Following up with clients to make sure that their needs are being met and identifying new
opportunities.
• Assisted with all bank errands also making sure that a good relationship was built and maintained with our banker.
PERSONAL ASSISTANT TO SENIOR PARTNER
MLOTSHWA SOLICITORS’ -TITAN LAW FIRM JUNE
2017–December 2021
DUTIES
• Supporting the Senior Partner with everyday
administration tasks including managing their day- day asks.
• Managed calendars and diaries for personal and
professional activities and issuing reminders as
necessary for the Senior Partner.
• Scheduling meetings on behalf of the Senior Partner and attending meetings when required.
• Planning travel and coordinating arrangements
including dealing with last minute request.
• Taking minutes and helped facilitate the preparation of correspondence, meeting agendas
• Typing correspondence on behalf of the Senior
Partner
• Managed daily operations of the Office, which
consisted primarily in receptionist, data management and buying office supplies.
• Managed incoming and outgoing correspondence
• Managed and coordinated meetings with executives from multiple organisations.
• Maintained a professional and positive working
environment by handling customer service inquiries, problem solving.
• Assisted with Procurement of suitable tenders in the newspapers and prepared the documentation
required.
• Maintained high standards of confidentiality and discretion in the performance of administrative
support activities.
• Maintained an organized and productive work
environment, which allowed for the efficient and
effective management of all administrative functions.
• Maintained high level of customer satisfaction and professionalism while handling all customer relations issues and answered to customer inquiries and
provide accurate responses to customer questions
and concerns.
• Developed filing systems and procedures for all
office records including the safe keeping of company documents.
• Developed and maintained a variety of spread
sheets and databases to assist in the management
of administrative and clerical operations
• Assisted and directed the administrative assistant in all office activities; prepared and processed
correspondence
• Assisted all staff with daily administrative duties, prepared and processed all correspondence.
• Served and coordinated with other staff to provide information and assist with administrative duties
LEGAL SECRETARY
MUSENGI & SIGAUKE LEGAL PRACTITIONERS 2016–
2017
DUTIES
• Preparing Documents, including brief, court
subpoenas, spreadsheets and other office related
letters.
• Organizing and maintaining all legal files kept on site.
• Typing court documents and court procedures.
• Receiving, sorting and distributing post.
• Answering telephone calls and passing them on.
• Greeting and assisting visitors to the office.
• Managing staff appointments.
• Coordinating repairs to office equipment.
• Photocopying and printing out documents on behalf of other colleagues.
• Responded swiftly to Senior Partner’s requests for information by liaising with other internal teams to gather inputs.
• Prepared meeting briefing packages on a daily basis.
• Responsible for Company Registration
• Preparing Tender Documents for Prospective clients
• Prepared, Proofread and formatted
correspondences
• Maintained client’s records by updating data and ensuring that information is accurate and up to date.
• Maintaining electronic data base.
• Taking accurate minutes of meetings.
PERSONAL ASSISTANT TO THE SENIOR PARTNER
TAMUKA MOYO ATTORNEYS 2013-2015
DUTIES
• Organizing staff meetings.
• Managing Partner’s diary.
• Attending to client’s queries.
• Typing and printing documents.
• Ordering and taking stock of office supplies.
• Conveyancing clerk.
CORE SKILLS
• Discretion and trustworthiness
• Tact and diplomacy
• Schedule Management / Calendar Management
• Flexibility and adaptability
• Office Management
• Executive Assistance/ support
• Events Coordination
• Organizational Skills and ability to multi task
• Advanced Microsoft Office Skills- Word, Excel,
Access, PowerPoint, Outlook
• Excellent Interpersonal skills
REFEREES:
Ms. Lindsay Dzumbunu
Partner (Titan Law)
Email- *******@********.**.**
Mr. K . Shave
Finance Manager (Titan Law)
Email- ******@********.**.**
Mrs. Priscilla Rukwava
Accountant/ Human Resources (Tamuka Moyo Attorneys) Email- ********@*******************.***
Contact this candidate