Manager Assistant Administrative

Caroline Cervarich *

Caroline Cervarich

425-***-**** ************@*****.***

Key Skills

Project coordination and management

Exceptional organization

Contract Administrator, A/P, A/R

AutoCAD, Adobe, Bluebeam, Maxwell,

Apex, Sage, Project, AboutTime, M2M,

Ensight/Teambinder, PlanGrid, Microsoft

Project, SharePoint, SmartSheet

Employment

Document Control Specialist

Mass. Electric Construction Company Seattle, WA (11/2018 – Present) Temporary to Hire GAS Unlimited (9/2018 – 11/2018)

Manage thousands of technical deliverables and facilitate the client/partner interface for the Prime Contractor on $500M complex light rail construction, including the N830/E750 and Lynnwood Link projects.

Ensure all submittals are accurate and on-time, in collaboration with an extensive team of engineers, superintendents, and Quality Managers.

Maintain conformed drawings and specifications, issue reports, and update logs.

Coordinate with Safety to issue daily Track Access permits, safety badges, and brass. Project Manager

Premier Fixtures Everett, WA (11/2016 – 8/2018)

Oversaw projects from the receipt of RFQ through manufacturing and installation, ensuring projects stayed on schedule throughout the process.

Assured accurate and competitive quotes by coordinating the efforts of the estimating team and engineers, developing take offs, and organizing deliverables.

Orchestrated project installation in communication with the licensee.

Authorized release of project for shipping and installation after final inspection. Contracts Administrator

Goldfinch Bros., Inc. Everett, WA (7/2015 – 11/2016)

Responsible for processing, reviewing, and completing all contracts.

Managed project set up, including development of all necessary paperwork (Certificates of Insurance, Site Specific Safety Plans, Pay Applications, Waivers of Intent, Intents to Pay Prevailing Wage, and Affidavits of Prevailing Wage.)

Facilitated submittal of Pay Applications.

Led Project Closeout.

Calculated take-offs when needed.

Ensured accurate processing of time for shop, field, and office through AboutTime. Caroline Cervarich 2

Submittal Manager/Project Manager/Contract Administrator Skyline Engineered Systems Marysville, WA (8/2014 – 6/2015)

Managed submittals for the design team.

Contract administration, processed change orders, RFI’s, warranties, and prepared schedule of value.

Administrative Assistant

Wood Harbinger, Inc. Bellevue, WA (2/2013 – 8/2014)

Coordinated all construction administration tasks, including processing change orders, RFI’s, and drawings, managing RFI logs, preparing submittals, and reviewing and updating specifications.

Maintained accurate and up-to-date electronic data base. Administrative Assistant, Project Manager Assistant, Contract Administrator, A/R, A/P Dispatcher Pacific Air Control, Inc. Bothell, WA (Multiple hire dates, 1998 – 2015)

Responsible for performance of all phases of A/R and A/P, Contract Administration, and job costing and closing projects.

Verified and cleared weekly timecards for payroll and entered certified payroll when needed.

Scheduled subcontractors and equipment on site.

Benefit Analyst

Rael & Letson Edmonds, WA (11/2008 – 10/2011)

Prepared Profit and Loss Reports and yearly renewals for union clients.

Certified accuracy of financials from Third-Party Administrators regarding Health, Welfare, and Pension plans.

Managed all company licenses and was the Insurance Agent of Record for Life and Disability. Project Administrator

Project Manager Assistant to the Senior Project Managers Nelson Electric, Inc. Seattle, WA (10/2006 – 11/2008)

Supported senior project managers throughout all phases of projects by developing change orders, change order pricing, and RFI’s, preparing permits, calculating takeoffs, updating record drawings (red-lines), and preparing submittal data and O&M manuals.

Assisted accounting with contract administration and processing time for payroll. Prepared schedules of value and pay applications, reviewed contracts, issued purchase orders, and requested certificates of insurance.

Education and Certifications

Certified Mechanical Draftsman - Lake Washington Technical College Kirkland, WA Washington State University Pullman, WA

Central Washington University Ellensburg, WA

References Available on Request

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