Document Controller Control

Location:

Al Dafna, Qatar

Salary:

7000

Posted:

September 04, 2022

Contact this candidate

Resume:

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SHARAFATH KOTEKAR

Mobile: +974-********

E Mail: **********@*****.***

Visa Status: Transferable Visa-NOC

OBJECTIVE

To work in a globally competitive environment on challenging assignment with rapid professional growth which will afford me an opportunity to effectively utilize my abilities for a continuous value addition and growth along with organization, so as to continue maximum to the concern I work for.

PROFILE SUMMARY (Sr.Document Controller)

• Offering 9+ Years of experience in Document controlling, well versed with all project Documents and other documents in project execution with proven ability to manage the client, consultant and contractors.

• Proficient in Preparing Correspondences, Submittals, Design drawings, IFT,IFC,QCDD drawings, Technical documents, RFI’s, Inspections and Testing and Commissioning reports and operation manuals-O&M etc,.

• Versatile in British standard filing system and highly professional in Electronic systems like DAMAS, SharePoint and ACONEX.

• Finds the quick solutions to work to be done/task to be completed within stipulated time.

• Strong English communication skills both written and verbal. CORE COMPETENCIES

• Proficient in Microsoft Office Suite/Excel, Word, Power Point, Adobe PDF 9.0/10

• Core knowledge in EDMS, DAMAS, SharePoint, Aconex.

• IT troubleshooting / AutoCAD-beginner.

• Strong team player & Quick learner and stern typing skills 58/WPM.

• Strong data management and organization skills over project documentation. PROFESSIONAL EXPERIENCE

Currently associated with Hassanesco Trading and Contracting Qatar since December 2017 (Present). Project: Police College Complex @Al Mebaireek

Client: Ministry of Interior-MOI

Consultant: CEG International

Project Budget: 1.3 Billion QAR

Roles

• Sr.Document Controller

Responsibilities:

• Organize all the files in fast/quick traceable manner to retrieve files as requested by employees and clients.

• Scan and copy all the documents received and outgoing for easy retrieval.

• Manage electronic document management system as well as hard copy records on as per company standard.

• Distribute documents to relevant parties in accordance with the document distribution matrix workflow /Quality plan.

• Preparing the Material Request and Retrieve the LPO from Online System once approved from concern dept.

• Print the approved drawings and stamp the controlled copy prior filing/scanning the drawings.

• Update all the documents in the Share-point/ electronic portal once submittal status is received.

• Typing the Correspondences and reply for originating letters as per project head instructions.

• Update all logs manually in excel and send the same for planning dept. for the weekly and Monthly progress report. Page 2 of 4

• Sticking the progress photos on the meeting room/presentation slide for weekly meeting/kick-off.

• Preparing outgoing transmittals for all reviewed /approved document and drawing submittals and send them to concerned or originating and update the logs.

• Treating all information obtained during course of the work with confidentiality

• Apply methods and project procedures to manage the documentation (Reference numbering, workflows, data management, filling plan, and archives), both electronic and hard copy, in accordance with company procedures and the end user needs from the beginning of the project until the documentation is handed over.

• Maintain an adequate and efficient filing system of all drawings, documents and agreements per company project filing system.

• Ensure accuracy of information while updating to database or manual documents.

• Prepares draft contract agreements as per the directive of management and scree their company documents and authorized signatories etc..,

• Manages the Daily petty-cash flow and managing office supplies stocks etc.

• Ensure all documentation is controlled in accordance with the company's procedures for document control.

• Receiving, logging and distributing all documents on a day-to-day basis and assisting in the coordination and monitoring of administrative activities to facilitate and expedite the work flow.

• Manage record keeping for all contract-related correspondence and documentation if any.

• Update the amendment of the manuals/procedures once revisions received from Client/Consultant/Contractor.

• Monitor and complete contract close-out, extension or renewal, as appropriate.

• Communicate contract-related information to all stakeholders/Subcontractors.

• Coordinate with consultants and clients to send and receive various reports, drawings, submittals and other outstanding issues.

• Gather all invoice request from engineer/manager to compile the accuracy to submit the final invoice to Technical team for prepare the same.

• Review the final invoice prior to submit to higher management to release the payment to subcontractor/suppliers.

• Distributing the Submittal received from Consultant/Client via SharePoint to internal team.

• Verify retention requirements, arranges document, packing and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and Client guidelines; provides assistance with document retrieval.

• Arranging the material samples in Sample room in easy traceable manner with layout with trade disciplines.

• Review the Progress weekly dashboard (KPI)/monthly report prior submitting to Consultant/client for approval. EARLY EXPERIENCE

Worked at Al Sarh Holding Group Qatar since September 2013 to December 2017 Project: 32 Factories

Client: Qatar Development Bank-QDB

Consultant: Arab Consultant Engineering

Project Budget: 960 Million QAR

Roles

• Document Controller

Responsibilities:

• Manage electronic document management system as well as hard copy records on as per company standard.

• Distribute documents to relevant parties in accordance with the document distribution matrix workflow /Quality plan.

• Checking the emails for relevant documents from higher management/project manager.

• Print the approved drawings and stamp the controlled copy prior filing/scanning the drawings.

• Update all the documents in the Aconex/Oracle portal once submittal status is received.

• Typing the Correspondences and reply for originating letters as per project head instructions.

• Update all logs manually in excel and send the same for Planning dept. for the weekly and Monthly progress report.

• Sticking the progress photos on the meeting room/presentation slide for weekly meeting/kick-off.

• Preparing outgoing transmittals for all reviewed /approved document and drawing submittals and send them to concerned or originating and update the logs.

Page 3 of 4

• Maintain an adequate and efficient filing system of all drawings, documents and agreements per company project filing system.

• Ensure accuracy of information while updating computer or manual documents.

• Carries out day to day administration activities.

• Contributes to team effort by accomplishing related results as needed.