Administrative Assistant Project Coordinator

Ronnie Wright

Summary

A dedicated administrative/project professional with a polite, pleasant take-charge and lead mindset when required. With extensive experience providing C-level executive support, including executive administration, project support, office management in pharmaceutical/biotech/financial domains. Strong attention to detail, efficiency, and confidentiality, with a proven track record of supporting/managing multiple projects both independently and collaboratively. Excellent verbal and written communication skills and partner well with others. Comfortable in high-profile, executive contact roles with the ability to thrive in a fast-paced environment.

Technical Skills

Typing, 60 wpm, MS Office 2003-2010: Word, Excel, PowerPoint, Project, Visio, Outlook, Outlook 365, Google, Gmail, Concur, Concur T&E, Ariba, Clarity, SharePoint, miscellaneous other software

Education

•Associate Science Degree: Computer Sciences, Information Technology – Heald College

Professional Experience

Administrative Security Officer, Technical - (Employee)

Allied Universal September 2019 to Present

Monitor complex alarm system

Alarm location report

Alarm preparation report

Alarm detection

False alarm/detection

Customer service, interaction with Clients/Customers/end users

Management complex alarm system

Heavy client interface/interaction

MS Office Software Suite

Technical reports: Word, Excel

Department Administrator / Administrative Assistant - (Contractor)

UCSF Hospital May 2019 to September 2019

Involved analytical studies on a variety of policies, projects, programs, and issues in support of a function, research initiative, program, and/or Organizational Unit, or in the research of new or changing systems and programs.

Assisted in policy and program planning, development, administration, management, and implementation; Interpreted, monitored, and analyzed information regarding policies and procedures and provided consultative services to department administrators and other stakeholders.

Knowledge of common organization- or research-specific and other computer application programs

Strong communication and interpersonal skills to communicate effectively, both verbally and in writing

Ability to use discretion and maintain all confidentiality

Analytical / problem-solving skills

Strong skills in analyzing, researching, and synthesizing large amounts of data for preparing sound and relevant proposals/analyses

Ability to multi-task with demanding timeframes

Strong policy analysis techniques

The flexibility to orient and work at all UCSF Medical Center locations

Contract Administrator

Executive Administrative Assistant - (Contractor)

Chevron, CA January 2019 to May 2019

Supported EVP Business and Technology Team

Made travel arrangements – domestic and international

Set-up/manage meetings, coordinate/manage meetings logistics: room reservations, catering, room set-up, A/V needs

Distributed personnel announcements and departmental communications – following Corp guidelines and using Corp template for announcements

Updated and maintained distribution lists

Ordered supplies, stocked the conference room fridge (50-1204)

Managed conference room 50-1204

Point of contact for Timesheet issues and questions

Collected man-hours to submit to OE metrics (monthly)

Ordered business cards and stationery

Performed merge documents for labels and name badges

Reviewed and approves R&A nominations

Managed On/Off-boarding checklist for P&T

Assisted the HR business partner with administrative needs

Coordinated visitors access to RTC facility

Other Duties (30%):

Back-up for CTS team

Processed SAO invoices

Contract Administration

Ordered Ergo’ equipment in the absence of current admin

Contract Administration/Management

January 2018 to January 2019: Family Leave

Biomarin, San Rafael, CA October 2017 to January 2018

Senior Administrative Assistant - (Contractor)

Supported three Commercial Ops Executive Vice Presidents and additional Commercial Ops personnel

Multiple Outlook calendar management

Travel Planning Domestic/Foreign

Multiple Personnel Expenses Reporting – Concur T&E

Environment: Word, PowerPoint, MS Excel, Ariba, SharePoint Database

Pfizer/Rinat, South San Francisco, CA June 2015 to May 2017

Project Assistant/Coordinator- (Contractor)

Supported Project Teams the United States/Overseas, two Executive Vice Presidents, four Clinical Directors, Study Clinicians

Contract Planning

Multiple Outlook calendar management

Travel Planning Domestic/Foreign

Contractor/Employee Onboarding

Multiple Personnel Expenses Reporting – Concur T&E,

PowerPoint, MS Excel, Ariba, Clarity, SharePoint Database Management

Project Liaison with National & International Project Teams

Thermo Fisher, South San Francisco, CA January 2015 to June 2015

Executive Assistant - (Contractor)

Supported Two Directors

Multiple Travel planning –Concur T&E, Multiple Personnel Expense Reporting Concur T&E

Provided Admin’ Assist., Relief Support, Accounts Payables – Marketing Department, Managed 12 managers Outlook calendars, Expense Report Reconciliation Lead Admin, SharePoint Coordinator

SAP Support, Ariba, Advanced Excel Spreadsheet, Advanced PowerPoint, Advanced Word

Contractor Onboarding

Conference Room/Video Conference setup Support, Marketing Group Technical Troubleshoot Admin, Conference Room Video Technician Lead Admin, World-Wide Travel Coordinator – Department

Chevron, Concord, CA November 2013 to May 2014

Senior Administrative Assistant, IT - (Contractor)

Purchase Order Processing, Support Multiple IT Managers, Support Eight Usability Team Members

Accounts Payable reconciliation, Manage multiple Outlook calendars, Ariba

Processed expense reports, SharePoint Coordinator, SAP Time Administrator, IT Admin Coordinator, Video Conference Lead

Department Excel/PowerPoint Support, Conference Room/Video Conference setup Support

Equinix, Redwood City, CA August 2013 to November 2013

Project Coordinator - (Contractor)

Responsible for all Project documentation, Project Coordinator REIT/SWIFT Program

Software Training Coordinator post implementation

Provided administrative support to two Directors, Manage Directors’ calendar, Manage PMO Scheduling & Calendars

Budget Tracking Analysis, Manager Team SharePoint Site, SharePoint Admin

Ariba, Blackberry/iPhone Enterprise server support coordinator, Meeting Room Management

Analyzed, report data to determine the list of users to target for various communications PMO

Meeting Minutes Manager Weekly Leads Meetings, Workshop/Training Coordinator/Support, Vendor Facilities Manager

Program Team Rosters Manager, Work with Release Management to schedule packages to be pushed to targeted machines

New Employee Onboarding Manager, Presentation Development Manager, Travel Coordinator, Event Planning

Novartis Vaccines, Emeryville, CA July 2013 to August 2013

Executive Administrative Assistant - (Contractor)

Provided administrative support to IT Vice President & Managers, Vendor Purchase Order Processing

Supported all using MS office applications, manage 6 Outlook calendars daily, Daily budget & spend report updates

SAP Time administrator support, Ariba, SharePoint site coordinator support, Travel coordination support Blackberry/iPhone Enterprise server support coordinator, Technical troubleshooter

Contract Administration

Union Bank, San Francisco, CA March 2013 to July 2013

Executive Administrative Assistant - (Contractor)

•Provided administrative support to SVP Controllers department, three Vice Presidents Controllers department

•Supported Controllers department managers

•Outlook calendaring, Plan managers travel, Process expense reports, Supported data collection/drafting/editing monthly regulatory financial reports, WIN 7 project upgrade coordinator, SharePoint site coordinator

Wells Fargo Bank, San Francisco, CA October 2012 to March 2013

Administrative Assistant - (Contractor)

Provided administrative support to VP Small Bus. Marketing, to Small Business Marketing staff,

Provided analytical support using Excel, PowerPoint, Word, Outlook, Manage daily calendar, Ariba, Video support setup

Interview scheduling coordination, materials production, setup

Novartis Vaccines and Diagnostics, Emeryville, CA February 2012 to August 2012

Executive Administrative Assistant - (Contractor)

Provided administrative support to Predictive Health/Quality Control Directors

Provide analytical support using Excel, PowerPoint, Word, Outlook

Managed multiple calendars, Department Training Coordinator, Office Manager/ Purchasing Manager

Processed managers expense reports, coordinated domestic and international travel, tracked purchase orders and invoice payments for monthly budget accruals, Updated SharePoint sites with scientific data, Setup global meeting events/AVP Coordinator

Supported training logistics schedule printing of materials, catering, Create and maintain databases, spreadsheets, and hardcopy filing systems, Problem-solving, time management, project planning, meeting large event planning

Interview Coordination, materials production, setup, Support multiple groups across multiple locations, Ariba

Miscellaneous projects assigned, Department Technical setup Lead: iPhone, Blackberry, AVP Coordinator

Gilead Sciences, Inc. Foster City, CA October 2007 to December 2011

Administrative Assistant /Project Coordinator - (Contractor)

Purchase Order Management, ERP Program Project Coordinator & Technical Coordinator

Contract Administration

Contract prep/planning/Administrator

Project Software Implementation Training Coordinator

Capital Markets, Cross-Functional Teams – Liaison, Document Control – Project Documentation

Program Help Desk Analyst/Support Coordinator/PC setup, Active X controls, Video Conference Controls Analyst, Customer Outreach Coordinator, Survey Report Coordinator, provide administrative support to two Directors and various managers, Program travel coordinator, Provide worldwide support to overseas to various employees and contractors

Provided analytical support using Excel, PowerPoint, Word, Outlook, Visio, Project, Drive mapping, SharePoint support, Managed multiple complex managers personal calendars & project calendars

Provided Program and Project administrative coordination and support for multiple cross-functional teams domestic and foreign in both business and technical areas

Coordinated & facilitated team meetings by preparing meeting agendas, record meeting minutes, follow up of action items, etc., ERP program technical coordinator, green compliance mgr., office mgr., facilities mgr., Audiovisual, iPhone & blackberry enterprise setup coordinator, Develop ERP Program employee/contractor onboarding and offboarding process

Designed/implemented world-wide project travel policy, onboarding, off-boarding of employees and contractors

Planned/scheduled candidate interviews schedules and travel, Plan, schedule both domestic and international travel for two Directors & Project mgrs., Support program resources using Word, Excel, PowerPoint, Access, Outlook, Visio, Project, used Concur for expense reporting, Sort and distribute incoming departmental mail, field, and direct incoming phone calls

Federal Home Loan Bank, San Francisco, CA

Executive Administrative Assistant, Internal Audit Department – (Permanent Employee) March 2000 to July 2006

Supported SVP, Internal Audit Department

Supported six Internal Auditors

Contract Administration

Supported Pre and Post Audit Administrative Documentation

Sarbanes/Oxley Coordinator

Administrative Support - FHLBF Monthly Board Meeting

Planned Travel, Process Expenses, etc.

Miscellaneous Audit Document Projects

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