Susan M. Spivak

Exceptional Data Entry Specialist

Experienced data entry specialist with successful track record in assignments and projects requiring, data entry, scanning, filing, archiving, spreadsheets & presentations for preparation within high-profile corporations. Skilled in collaborating effectively with all members of the organization to support business objectives while increasing efficiency. Instrumental in reviewing files and documents to extract useful business data and reporting. Demonstrates attention to detail.

Administrative Support

Project Assistance

Kofax 11 - Scanner

TrackWise - Create Tickets

Data Entry

Archiving / Filing

Cabinet CS

Ultra Tax CS

Excel Spreadsheets

PowerPoint

Database Administration

Professional Experience

ROCHE MOLECULAR SYSTEMS, Branchburg, N7/2021 - 2/2022

Documentation Coordinator

Contract work through Dawar Consulting

Extensive training in pharmaceutical environment

Scanned documents utilizing Kofax 11

Created tickets in Trackwise

Processed requests for Logbooks and filed

OPTED TO QUARANTINE DURING COVID PANDEMIC 2020 – 7/2021

KELLER AND LEBOVIC CPAs, Fair Lawn, NJ

Certified Tax Accountants 2/2020-3/2020

Administrative Assistant – Tax Department

Seasonal Work

Scanned 1040 tax documentation in CS File Cabinet.

Entered 1040 tax information into CS Ultra Tax.

Phones and filing.

DIAL AMERICA, Mahwah, NJ 8/2019-10/2019

Customer Service – Inbound Calls

Heavy out-bound calls

Given 10 seconds between each call.

Met and exceeded appointment setting goals.

WURTH USA, Ramsey, NJ 2/2019-3/2019

Administrative Assistant – Tax Department

Temporary Assignment through Ajillon

Contacted vendors for updated tax forms

Updated Excel spreadsheet.

TOWER MANAGEMENT, Bergenfield, NJ 1/2019-2/2019

Administrative Assistant – Property Management

Temporary Assignment through Express Employment Professionals

Met and greeted tenants.

Heavy phones – work order requests.

Filing

WINGS WORLDWIDE, Montvale, NJ 6/2018-7/2018

Dispatch Assistant – Temporary Assignment through Express Employment Professionals

Assisted dispatchers with interstate cargo tracking.

Requested Proof of Delivery receipts and uploaded to QuickBooks.

Screened phone calls for the office.

ADVANTAGE SOLUTIONS, Woodcliff Lake, NJ 1/2017-2/2018

Customer Analyst – Temporary Assignment through Leafstone Staffing

Served as a liaison between vendors and supermarket headquarters.

Utilized routers, packing slips and commitment books to assure seamless delivery of groceries to a supermarket chain located in the tristate area.

Called grocery managers when adjustments to purchase orders were required.

Reconciled open purchase orders.

CONTRACT WORK 8/2015-12/2016

Various projects in the Manufacturing, Security, Quality Consulting, and Real Estate Industries.

Data Entry, Scanning and filing for TE Wire, Securitas, and Coldwell Banker Realtors.

MAQUET-GETINGE GROUP, Wayne, NJ 9/2014-7/2015

Data Entry - Temporary Assignment through CoWorx Staffing

Entered statistical process control data to determine product efficacy.

Supported archival storage process by prepping filing boxes.

Proofread technical documents.

COLDWELL BANKER, Cresskill, NJ 1/2013-8/2014

Administrative Assistant- Temporary Assignment through AppleOne

Worked closely with real estate agents to assist with marketing initiatives.

Assisted in developing and producing promotional material, flyers, and postcards.

Served as facilities coordinator for maintenance issues.

Handled mail merges though Microsoft Word, creating personalized letters and pre-addressed envelopes for mass mailings.

KP RECOVERY SOLUTIONS, Springfield, NJ 2/2012-10/2012

Administrative Assistant – part-time

Provided general administrative and clerical support to the President of privately owned collections agency.

Maintained electronic and hard copy filing system.

Performed data entry and scanned documents, as needed.

Undertook data import into new database through spreadsheets development.

Posted payments on Simplicity collections database.

MERCK, Whitehouse Station, NJ 11/2011-2/2012

Administrative Assistant- Temporary assignment through AppleOne

Provided administrative support to the Director of Global Mobility, Human Resources.

Undertook and successfully completed scanning of 450 highly confidential, executive documents ranging from 20-100 pages per file, through Documentum Doc base.

Developed and submitted detailed weekly status reports, demonstrating and documenting progress as needed.

Assisted in resolving any administrative problems with regards to large file breakdown.

EDUCATION: Liberal Arts, Bergen Community College

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