Contact

adr16x@r.postjobfree.com

www.linkedin.com/in/keilana-ellison

Keilana Ellison

Human Resources Payroll at Paciolan

Orange, California

Summary

Extremely dedicated Human Resources and Payroll Professional. Experienced in HR systems, HR fundamentals, performance management, onboarding, process implementation and training, recruitment, external and internal relationship management, public speaking, employee relations, communications, payroll processes, payroll tax account management, and knowledge of payroll systems. Hard working and passionate about adding to the increasing value of my employer as well as my personal development!

Experience

Paciolan

Human Resources Payroll

January 2018 - Present - Orange County, California Area

● Process a full cycle, bi-weekly payroll accurately and timely by collecting timesheet data (worked shifts, PTO, Sick, etc..), rate changes, regular bonuses, commissions and any additional information relating to the employee’s pay

● Train managers and employees during our ADP WorkforceNow to Paycom system conversion. Implemented new processes for timecard approvals and requesting time-off

● Runs payroll reports bi-weekly, quarterly, monthly and ad hoc. Provides reports to Finance and Accounting

● Maintains payroll operations by following policies and procedures

● Resolves payroll discrepancies by collecting, researching and analyzing data

● Provide excellent customer service to our internal partners as well as our employees by answering

any questions asked (ad hoc)

● Process transactions, i.e.,transfers, rehires, job changes, promotions, and compensation/job

adjustments in ADP WorkforceNow, Paycom and PiiQ

● Maintain confidentiality and integrity of files, records, reports, letters, documents and other

information

● SUI (State Unemployment Insurance) tax account setup and reconciliation of older accounts under the older FEIN number

● HRIS data entry of new-hires in HR/Payroll - Time & Attendance (ADP WorkforceNow and Paycom) and Performance Review databases (Admin. for databases)

● Responsible for ensuring compliance with the overall pre-employment I-9, E- Verify and

Background Checks

● Process terminations, exit interviews, notifies internal I.T. and Compliance departments for security measures

● Conduct Verifications of Employment per request

● Speaks at monthly company events in regards to the HR and Payroll department when needed

● Process Tuition Reimbursement Applications and keep up to date tracking via Excel spreadsheet

● Send internal communications to employees in regards to HR and Payroll related information, news, trainings, etc.

● Runs various HR reports for internal and external uses when needed (ex: birthdays, terminations, EEOC, rate increases and promotions, etc.)

● Helps plan events for employees by being on the Event Committee

● Responsible for PiiQ Performance Review site maintenance. Add new hires, delete termed employees, update titles and manager changes. Runs goal setting and self-review completion reports for record keeping and follow ups.

● Hosts the company’s annual Flu Shot Clinic by finding a local service provider and scheduling the event through Outlook for our office

● Post job listings via iCims for our external and internal sites. Works with managers, Finance, CFO and CEO for job approval prior to job posting.

● Facilitate and schedule interviews for managers by contacting candidates directly, etc.

Fletcher Jones Motorcars

Human Resources Payroll

May 2017 - December 2017 (8 months) Newport Beach

● Process payroll accurately and timely by collecting timesheet data (worked shifts, PTO, Sick

days, etc.), rate changes, regular bonuses, commissions and any additional information relating to

the employee’s pay.

● Fill out spreadsheets with the correct reports from administrative software

● Maintains payroll operations by following policies and procedures

● Resolves payroll discrepancies by collecting, researching and analyzing data

● Provide excellent customer service to our internal partners as well as our employees by answering

any questions asked (ad hoc)

● Process transactions, i.e.,transfers, rehires, job changes, promotions, and compensation/job

adjustments

● Maintain confidentiality and integrity of files, records, reports, letters, documents and other

information

● Update job vacancy notice and email it to employees; Update job postings through online sites

● Review candidate resumes/applications and match them to open positions based on their work

history and qualifications

● Responsible for ensuring compliance with the overall pre-employment I-9, E- Verify and

E-Screen

● Screen and submit personal information of new-hire for background check, insurability check and

drug testing within one business day of receipt

● Manage onboarding process, first day scheduling, orientation, office and benefit orientation

● Verify new employees have proper forms and/or policies, review documents for accuracy and

completeness; follow-up with department manager for correct information and/ or obtain the

proper information

● HRIS data entry of new-hires in HR/Payroll and Time & Attendance databases within one

business day of receipt

● Process Worker’s Compensation, Leave of Absence, Leave forms (state disability, short-term and

long-term disability, serves as a Liaison with 3rd party benefit providers

● Follow up on Worker’s Compensation complaints, claim descriptions

● Develops, runs and delivers various reports as requested by the HR team

AMN Healthcare

Time Processing Specialist

May 2015 - March 2017 (1 year 11 months) Greater San Diego Area

● Interpret timecard data and input into multiple systems for pay and bill within in specified

deadlines.

● Key data accurately through a complete and thorough understanding of the pay/bill guidelines

● Interpret contract terms as they relate to billing exceptions in order to accurately input data in

alignment with client agreement and ensure client satisfaction.

● Have a complete understanding of client resolution terms for timely billing.

● Ensures escalation path is followed and involves team lead if unable to process timecard within

14 days.

● Reports all unprocessable timecards onto Sharepoint site daily. Ensures proper notes and fields

are populated.

● Monitor receipt of all timecards submitted by Clinician, Client, and Associate Vendor, and ensure

all timecard data meets required specifications.

● Prepare and process payroll/ billing adjustments (e.g. approved contract exceptions) into the

appropriate technology in an efficient manner to maintain accurate payroll and invoicing.

● Act as a liaison between Clinician/ Associate Vendor and Client to help resolve any timecard

related discrepancies.

● Compare data keyed into multiple systems for accuracy utilizing relevant software reporting

● Research and resolve timecard entry concerns stemming from other departments to improve

cross-functionality across teams and ensure efficient problem resolution.

● Respond to inquiries and questions from internal and external customers via email, AMIE tasks in

order to prevent escalated payroll/billing issues.

Pacific Western Bank

Bank Teller

August 2013 - May 2015 (1 year 10 months) Greater San Diego Area

● Provides account services to customers by receiving deposits and loan payments; cashing checks; issuing savings withdrawals; recording night

and mail deposits; selling cashier's checks, traveler's checks, and series e bonds; answering questions in person or on telephone; referring to other bank services.

● Records transactions by logging cashier's checks, traveler's checks, and other special services; preparing currency transaction reports.

● Cross-sells bank products by answering inquiries; informing customers of new services and product promotions; ascertaining customers' needs; directing customers to a branch representative.

● Completes special requests by closing accounts; taking orders for checks; opening and closing Christmas and vacation clubs; exchanging foreign currencies; providing special statements, copies, and referrals; completing safe-deposit box procedures.

● Maintains customer confidence and protects bank operations by keeping information confidential.

● Contributes to team effort by accomplishing related results as needed.

Cash Cartel Clothing

Fashion Coordinator

June 2012 - July 2013 (1 year 2 months) Howard County, MD

● Marketing fashions and productions by creating press releases, flyers and web announcements via social media.

● Style consultant for models and clothing during fashion shows.

● Coordinating activities at events, networking

● Provided great customer service to business owners and attendees

● Practiced teamwork daily to achieve common goals

Yolanda Voss Studio Intl

Fashion Retail Assistant (Internship)

August 2011 - December 2012 (1 year 5 months) Savage, MD

● Marketing fashions (woman's wedding apparel) by creating press releases, flyers and web announcements.

● Answer incoming calls and log orders.

● Design/dress floor models and interior showcases.

● Assist customers with fashion selections and dressing.

● Style consultant for models during fashion shows.

Education

The Art Institute of Washington

Associate of Arts - AA, Business Administration and Management, General · (2012 - 2013)

Columbia College

Associates in Science in Business Administration, Business Administration and Management, General

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