Accounting Technician Records Manager

CHERYL SANCHEZ

*** ******** ***

Perry, MI *****

Phone 517-***-****

OBJECTIVE

To actively participate and assist with accounting and other administrative functions. Jan. 2010 – Dec. 2019

Accounting Technician 10

Michigan Department of Corrections, Budget and Operations Administration, Procurement, Monitoring and Compliance Division

I was the financial contact person for the Comprehensive Plans and Service Grants and the County Jail Reimbursement Program for all Michigan Counties, and oversee the billings and budgets for MDOC contracts. Also, during my career, two of my positions were new, in which I was given objectives, and independently accomplished them. This position has reviewed and approved P.A. 511 billing submissions for contract compliance for Residential Services for Probationers, Level III Parolees, and Special Alternative Incarceration offenders, and conducted on-site audits to review compliance. Also, reviews and approves P.A. 511 Comprehensive Plans and Services reimbursement requests for alternative programs that are awarded to counties in Michigan. Provide technical assistance to providers, assist with the management of grants and contracts, and create and maintain complex reporting spreadsheets. Prepared monthly reconciliations, projections, and other pertinent reports. Also, maintained Access data base and Microsoft Outlook addresses and groups for the OCC division. Responsibilities also include various functions for the Office of Substance Abuse Services, to include research for purchasing, interpreting procedures for purchasing, knowledge of statewide contracts, and entering requisitions and pertinent information in the ITRAC system and MAIN. Assigned as a lead worker, and re-acquired the position of County Jail Reimbursement Representative, as in the previous position held, inclusive of statewide training. Received three Good Government coins, one for excellence, and two for teamwork.

Sept. 2000 – Jan. 2010

Accounting Technician 10,

Michigan Department of Corrections, Office of Community Alternatives This was the sole position as the coordinator for the County Jail Reimbursement Program. In this position, I was responsible for all duties to maintain compliance with annual Public Acts, and preparation of spending reports and projections for the County Jail Reimbursement Program. Also included was the maintaining and reconciliation of monthly records concerning financial transactions to the County Jail Reimbursement Program data base. Other duties included the formulating of and providing monthly expenditure reports and reconciliations from MIDB/Business Objects for utilization by the administrator of the Office of Community Alternatives, and other state officials. Identifying year end accounts payable, accounts receivable, performing data base clean up before closure of the fiscal year. Responsible for Paradox to Access data base conversions and structuring new and maintaining Access data bases as assigned. Legislative reports and special analytical assignments were completed as designated. Also, in this position I was the designated software liaison with DIT, for the OMNI system JREP module, and responsible for system testing and maintenance requests. In this position I was responsible for the preparation and distribution of the annual County Jail Reimbursement Program instruction manual in accordance with the interpretation of the annual legislative act, identifying training needs, and conducting annual training of County staff. I conducted on site audits at participating county jails, confirming offender eligibility and determining if overpayments had been made, reviewing offender jail files, circuit court docket files, and review the collection methods of offender data at the local level. Reports were prepared, and correspondence/meetings took place with state and local officials to discuss outcomes of the reviews. Feb. 1996 – Sept. 2000

Accounting Technician 9,

Michigan Department of Corrections, Special Alternative Incarceration Unit This position assisted with budget and spending plans, management plans, and oversight in the preparation of spending reports and projections. Maintaining and reconciling records of financial transactions such as expenditures, allotments, encumbrances, public works billings and Revolving Fund billings, credit card receipts, revenues, and the National School Lunch Program. Identifying year end accounts payable, accounts receivable, and encumbrance carry-forwards. Audit authorization, and initiation of procurement requests for compliance with standards established by DMB and the Department of Corrections. Reviewed purchasing requests to maintain compliance with CS138 reporting. Initiated CS138 entry and reports. Assisted with the establishment and auditing of annual education contracts. Identified training needs and assisted with the training of staff. Reviewed operating procedures and developed guidelines to implement policies and procedures recommending improvement regarding controls. Performed Special analytical assignments as requested. Dec. 1994 – Feb. 1996

Bookkeeping Clerk 7,

Michigan Department of Corrections, Central Office, Finance Division Accounts Payable Position, responsible for the pre-audit of payments and follow-up. Established accounts payable and encumbrance carry-forwards for year end. Prepared CS 138 reports, and other various reports and transactions.

Feb 1993 – Dec. 1994

Bookkeeping Clerk 7, Michigan Department of Corrections, Central Office, Finance Division Specialty Care Payables Position, responsible for the auditing of medical service billings for authorization and contractual conformity. Prepared payment vouchers and Journal Vouchers. Maintained statewide communication with health care personnel and providers. Jan. 1989 – Feb. 1993

Bookkeeping Clerk 7,

Michigan Department of Corrections, Corrections Camp Program Accounts Payable and Accounts Receivable Position, responsibilities included auditing; payables, travel expense vouchers, inter-account billings, and contractual payments. Also, provided monthly reconciliation of the Resident Trust Fund account and cashier functions. COMPUTER SKILLS

Experience working with Word, Excel, Access, PowerPoint, Paradox, and Corel Suite 8 software. Proficient in Excel, Word, Access, Paradox, MAIN, and Business Objects. Trained through the advanced level of Microsoft Access, performed Paradox database table conversions, and have structured several new Access data bases.

Extensive knowledge of the Michigan Administrative Information Network (MAIN). Experience in ADPICS, R*STARS, RMDS, MIDB, Business Objects, and ITRAC. Other computer software systems experience includes; CMIS, OMNI, Versatile, IRMA, SIGMA and HP Records Manager.

Contact this candidate