Executive Assistant Office
Resume:
RESUME
Address:
Phone:
Email:
*************@*****.***
Janet Kamumbe Mwathi
Diligent Creative Self driven
Education
College of Human Resource;-Cambridge International University
(March 2021 to date)
International Premier Diploma in
Administrative/PA/Secretarial Duties
(Distance Learning).
United State International University-Africa (USIU)
(2014-2018)
Bachelor of International
Business Administration (Finance
Option)
New Light Senior Girls High School
(2010-2013)
Certificate of Secondary Education
(KCSE)
San Damiano Boarding Primary School
(2008-2009)
Certificate of Primary Education
(KCPE)
Work experience
Feb 2020- Current
Executive & Program Assistant
Education Development Trust (NGO)
Roles:
Executive Assistant
Providing secretarial support to the Sub-Saharan Africa Regional Director and the Regional Senior Management Team.
Drafting correspondence and maintaining records while ensuring confidentiality and integrity of the Regional Director’s office.
Managing the Sub-Saharan Africa Regional Director’s diary, scheduling meetings and coordinating logistics for the Regional Senior Management team including flight and transport and hotel booking.
Handling internal and external enquiries on behalf of the Sub- Saharan Africa Regional Director.
Proving secretarial support to the Sub-Saharan Africa Senior Management team meetings, drafting minutes, review and circulating agenda, extracting action points, following up and reporting on execution of action points.
Processing documents including visa applications and related documents for the Regional Director.
Shortlisting and carrying out interviews on behalf of the HR manager.
Reporting monthly safeguarding reports, to the HR team. Following up for Actions agreed on the cases reported.
2 P a g e
Program Assistant
Supporting program procurement processes and providing data for financial reports.
Undertaking filed visits to support program teams and undertake stakeholder liaison.
Collating and addressing and escalating program enquiries and manning the programs helpdesk.
Keeping track of the status of Research grants and donor programmes and assist with maintenance of all correspondence and files on programs, research projects and researchers.
Assist in drafting and consolidating donor reports for submission to donors on a timely basis.
Assist with monitoring and implementation of
programme/project activities involving extensive liaison with the field projects
Assist with preparation of grant and consultancy contracts and the contract circulation forms.
Coordinating the receipt and review of conference submissions and ensuring reviews are sent to the research and
communications department on a timely basis.
Coordinating logistics for program activities including organising flight transport and hotel bookings.
Providing secretarial support and coordinating program meetings
Supporting program team in collating data preparing reports and assisting in ensuring compliance to program reporting requirements.
Managing programs calendars and escalating deadline timelines. Achievements:
Commended for coming up with the Mentorship Policy for the Sub Sahara region.
Participated in the development of the Partner Management Handbook for the organization.
Oct 2018-Oct 2019
Accounts Assistant
Kenya Veterinary Vaccines Production Institute - Bio-Manufacturing & Retail
Roles:
Updating sales, purchase, Trade payables and Trade Receivables Ledgers
Preparing statements for various Debtors on a monthly basis.
Preparation of Travel Imprest when required
Filing VAT and PAYE returns online on a monthly basis
Receiving Invoices and Purchase orders from Procurement Department
Preparation of payment vouchers
Confirming the various invoices and updating them in the ERP system
Posting petty cash accounting/claims in the petty cash book
Analysing cash receipts in the cash daybook
Updating the supplier’s invoices in the ERP system
Preparing financial reports on quarterly basis
Jan 2018-Mar 2018
Attachee- Afya Sacco Limited Kenya
3 P a g e
Roles:
Reconciliation of bank statements
Processing loans for members of the Sacco
Registration of new members
May 2018
Data Collection Clerk
Nairobi Metropolitan Service Improvement Plan - County Government of Nairobi
Roles:
Field & Data Collection
Data Recording
Data Analysis
Preparation of Reports
2014-2016
Business Club Coordinator- USIU-Africa
Roles;
Organizing Field Trips
Organizing Charitable Events
Volunteer Activities
Participated in universities charitable walks (May 2014, April 2017)
Volunteer in Community Service work in various children’s home in doing hands on charitable activities
Participated in Michezo Africa (music and Drama club) in USIU Referees
1. Mr. Peter Macharia, Chief Accountant-Kenya Veterinary Vaccines Production Institute
Email; *****.*****@********.**.** Tel; +254***-****** 2. Mr. Walter Nyamwaya, Legal Officer Kenya Veterinary Vaccines Production Institute
Email; ******.********@********.**.** Tel; +254********* 3. Ms Veronica Mugure Mwangi, Business Person -Nairobi Email; ******@*****.*** Tel; +254*********
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