Lease Administrator Executive Assistant
Resume:
Elle Welch
Real Estate Paralegal and Senior Lease Administrator
Agoura Hills, CA 91377
***********@*****.***
Real Estate Paralegal and Senior Lease Administrator Notary Public
Microsoft Office, Google Docs, Dropbox, Box, EverNote, AS400, SharePoint, Yardi, Concur, Edgar, Oracle, Novell GroupWise, PACER, West Thomson, ProDoc, BoardDocs, Lexis/Nexis, Docusign, Salesforce, Ironclad, and Accruent Lucernex certified Authorized to work in the US for any employer
Work Experience
Senior Lease Administrator
Sweetgreen - Los Angeles, CA
October 2020 to Present
• Work closely with real estate directors and regional counsel to prepare lease documents, oversee electronic document signing (Docusign) and notarize as needed
• Abstract all new leases into the lease administration system (Lucernex)
• Enter and manage all lease notes, maintaining critical dates and tickler files. Follow up as required to ensure asset management and real estate are aware of any approaching option dates and required action
• Work with various other departments to ensure certificates of insurance are current, commencement exhibits are executed, security deposits are tracked, and rent schedules and expenses are entered into Lucernex
• Oversee and track Tenant Improvement allowances and ensure that improvement is being administered properly and within lease guidelines
• Work with accounting to audit operating expense billing both estimated prepayments and reconciliation to ensure accuracy
• Assist with leasing due diligence including estoppel generation, SNDA/NDA, gross sales reporting, percentage rent, and tenant/vendor COI tracking
• Update lease information in SalesForce
• Assist in store relocations
Real Estate Paralegal
The Cheesecake Factory - Los Angeles, CA
April 2018 to August 2020
• Managed a 200+ multi-jurisdictional portfolio of commercial restaurant leases, plus over 50 additional leases from the acquisition of Fox Restaurants Concepts, utilizing lease administration enterprise software (Lucernex)
• Responsible for new lease preparation from start to finish, including notarizing relevant documents
• Worked with multiple landlords to resolve disputes, calculate possible reconciliations, payments including CAM and allowances, calculated critical dates and timeframes, and kept current on COVID-19 related closures and new rulings
• Abstracted leases, assisted other departments (e.g. Accounting, Finance), participated in special projects and team meetings, drafted training manuals and trained teammates on current policies and procedures
• Assisted with reviewing and maintaining various 3rd party vendor contracts and agreements in Edgar software “CART” management system
• Responsible for handling estoppel and SNDA requests, demand letters, and legal correspondence Real Estate Paralegal and Lease Administrator (contract) Bell Finance - Los Angeles, CA
January 2017 to February 2018
• Maintained lease portfolio, drafted lease abstracts, and set up lease files to track insurance policies, security deposits, yearly reconciliations, and accounting true ups
• Reviewer policies and worked closely with outside entities to ensure clear title
• Drafted, revised, redlined and reviewed leases, lease negotiations, and landlord communication
• Finalized closing checklists, coordinated complete closing procedures, and tracked key dates
• Prepared amendments or extensions as needed
• Obtained third party reports, escrow files, surveys, deeds, land maps, and all required documents Executive Assistant to the Superintendent
Conejo Valley Unified School District - Thousand Oaks, CA June 2016 to December 2016
(Temporary Position)
• Performed varied, complex, highly responsible, and sensitive administrative and technical secretarial functions in support of the Superintendent's Office and the Board of Education in office and remotely
• Managed the appointment calendar in Microsoft Outlook, travel arrangements, organized office activities by coordinating meetings between district staff, various stakeholders, vendors, consultants, District and local governance committees, and coordinated the flow of communications
• Set up and monitored bi-weekly televised Board meetings, and drafted Minutes
• Accurately prepared correspondence, prepared reports, presentations, and procedure manuals for training administrative assistants and clerical staff
• Created binders for special projects, trainings, and references. Maintained files/outside storage.
• Maintained assigned budget records and expense reports, tracked spending, gathered and compiled information required by Superintendent for budget development
• Served as the district liaison for school board elections, provided to prospective candidates the necessary district information and election material, interacted and coordinated filings with County Elections, arranged candidate orientations, compiled general district information for candidates Real Estate Paralegal
American Homes 4 Rent - Agoura Hills, CA
December 2014 to April 2016
• Directly involved with acquisitions, contracts, due diligence, liens and foreclosures, with a main focus on litigation
• Accurately prepared legal documents and correspondence, monitored calendar for deadlines, reviewed case transcripts and related court cases for settlement or outcome, extensive legal research and investigation
• Supervised and oversaw the work of lower level legal staff, assisted in training and auditing of staff, provided monthly reports to upper management
• Created training manual for team of 7 paralegals and title coordinators
• Saved the company over $200,000.00 in only 7 months by successfully negotiating with opposing counsel for outstanding liens, contracts, settlement agreements, and active litigation
• Assisted lead attorney and Asst. Vice President by researching legal precedent, gathered and analyzed research data, stayed up-to-date on all applicable state laws and proposed bills, drafted correspondence and legal documentation, extensive legal research, handled highly sensitive information, all while meeting deadlines to ensure that contracts met all business, federal, state and regulatory requirements
• Received, reviewed, and responded to legal correspondence from opposing counsel, prepared legal documents such as lien releases, settlement agreements, or Answers to Complaints for court filing
• Examined land title documents, deeds, mortgage and financial documents, Real Estate Litigation Specialist II/Paralegal
Bank of America, N.A - Simi Valley, CA
August 2011 to December 2014
• Single-handedly discovered a high risk litigation matter currently in the NV Supreme Court worth over
$900 million
• Part of a specialized team assigned to handle an escalated highly litigated “bulk” portfolio
• Responsibilities included organizing and maintaining a caseload of 1500+ loans across the country involving high risk matters, including criminal, default/foreclosure litigation, class action and “mass” action, appellate, small claims, bankruptcy, HOA/COA, REO, short sales, foreclosures, loan modifications, and bulk matters
• Managed various types of litigation centered around mortgages/ deeds of trusts and promissory notes, including litigated or contested foreclosures, condemnations, forfeitures, third party rescissions, title issues / lien priority disputes, HOA and property owner association's adverse actions, MERS, FNMA, GNMA, Freddie Mac, Dept. of Justice (DOJ), RESPA, TILA, and code violations
• Assisted both In-House and outside counsel with court attendance preparation by filing court documents, drafting and redlining motions, interrogatories, discovery, preparing witness lists and attendance/travel arrangements, exhibit lists, billing, and obtaining settlement authority. In-person and telephonic attendance of mediations, depositions, and trials as a representative for the company Education
Master of Arts in Industrial & Organizational Psychology University of Kentucky
Bachelor of Arts in Organizational Psychology
Ashford University
Associate of Science in Business Administration
Colorado Technical University
Certification in Paralegal Studies
Los Angeles Valley College
Certifications and Licenses
Paralegal Certification
Present
Notary Public
Present
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