Data Entry Accounting Coordinator

STEPHANIE MOORE

***** ********* **, **************, ** 22408 · 571-***-****)

A highly motivated Credit, A/R, Collections and Payroll candidate with a record of professionalism and expertise in multiple disciplines. Creative, recognized, detail oriented, as well as a solution-focused individual. Collaborative team player with ownership mentality and a track record of delivering the highest quality strategic solutions to resolve challenges, propel business growth.

AR ACCOUNTANT/SPECIALIST ROLES FROM: SEPTEMBER 2005 - APRIL 2022

ACCOMPLISHMENTS:

Outstanding balance reduction on balances over 180 days past due to 31 days. Implementing or revising company policies and procedures. Certified in FDCPA. Successfully training employees how to resolve conflict.

EXPERIENCE

AR ACCOUNTANT

ZOLONTECH, HERNDON, VIRGINIA

Worked for a government contractor to help assist in their end of year cleanup for aged accounts. Contacting various governmental agencies & customers for status updates. Followed up with DFAS to verify stages of the invoices, payment statuses, research Accounts Receivable issues. Run various required monthly reports as needed. Update invoice notes in system, obtain banking reports provide invoice identification for receipts and other duties as assigned.

AR SPECIALIST

GREEN APPLICATIONS, GORDONSVILLE, VIRGINIA

Reason for leaving- Company laid off 100 plus employees due to loss of business affected by Covid 19. Billed previous day’s sales orders and verified shipping dates. Setup new customers based on credit worthiness. Assisted with scanning in checks into the bank and any other administrative task as needed. Processed cash applications upon rotation. Collected all past due accounts reducing DSO from 120+ to 31-40 days. Mailed monthly statements to customers.

Assisted team with ways to collect. Assisted in audit requests.

ACCOUNTING COORDINATOR

PORVAIR FILTRATION COMPANY, RICHMOND, VIRGINIA

Reason for leaving: Company brought in New Management team. Provide support to companies’ financial management team to include Credit AR Manager & Controller. Process accounts payable in compliance with financial policies and procedures. Assist in verifying invoices and obtaining proper approvals prior to data entry. Creates new vendor requests and reviews vendor statements as necessary. Records Accounts Payable invoices and/or credit memos in Syspro.

Provides internal and external audit assistance as required. Sort, log, photocopy, and file invoices, checks, and other documents. Assist with any administrative, financial, and clerical tasks/special projects as required by team. Process bi-weekly checks, efts/ach payments to customers. Assist in timekeeping of employee’s clock/in & out times using Pay clocks for three company sites. Provide timesheets to Upper Management, and employees to review. Assist in making time changes, adjustments, bonuses, and reimbursements for employees. Provide reports to Paychex to review and submit for bi-weekly payment.

Assist with end of month close procedures and assist auditors with requests.

accounting analyst

ROBERT HALF – ACCOUNTEMPS, DECISIVE ANALYTICS, CRYSTAL CITY, VIRGINIA

Processed Expense reports daily. Processed Accounts Payable invoices daily. Processed Purchase orders daily. Reconciled bank statements. Entered monthly journal entries for rent, payroll, and other expenses. Billed monthly invoices to the government and uploaded in the WAWF.

Processed bi-weekly Payroll, entering in new hire information, updating tax, salary, vacation payouts and terminated employee changes. Responded to all email requests in a timely manner.

ACCOUNTANT II

SERCO INC, RESTON, VIRGINIA

Reason for leaving: Company lost two major contracts and eliminated my position. Provided support to companies’ financial management to include Upper Managements. Provide our daily sales report, Lockbox reports, and daily numbers each day. Processed daily cash

Reconcile accounts. Send out monthly statements to clients. Provided a payment trend report to Upper Management, to ensure payment status. Forecasted revenue each month. Conduct monthly meetings with various branch locations to collect on outstanding receivables. Contacted various departments and customers to resolve billing discrepancies. Respond to email requests from various auditors requesting statements, branches, etc. Process write-offs, discounts, research misapplied payments, and reconcile accounts.

ACCOUNTS RECEIVABLE SPECIALIST

COMMAND SECURITY CORPORATION, HERNDON, VIRGINIA

Reason for leaving: Looking for a better opportunity. Provided support to companies’ financial management to include: CEO, CFO. Director of Accounting, VPs for both: Operations & Sales.

Provide monthly for revenue & our liquid assets. Provide our daily sales report, Lockbox reports, and daily numbers each day. Cash application, Reconciled accounts, Send out monthly statements to clients. Liaison for our high dollar accounts: HSBC & Federal Express. Work with our third- party Collection agency, sending over new accounts and reaching settlements. Conduct monthly meetings with various branch locations to collect on outstanding receivables. Created procedures for the AR Department. Answer phone daily phone calls and send out invoices for customers.

Respond to email requests from various auditors requesting statements, branches, etc.

Process write-offs, discounts, research misapplied payments, and reconciled accounts.

Update the quarterly board slide reflecting my collections on those accounts $50k-higher.

Work with a third-party collection agency, to send over certain uncollectible accounts.

AR SPECIALIST

SERVICE SOURCE, ALEXANDRIA, VIRGINIA

Reason for leaving: Found a better opportunity, due to upcoming reorganization. Provided direct support to the company Payroll office to include master payroll. Full charge processing of tax deposits and quarterly returns. Responsible for the preparation and export of multiple departmental metrics and reports. Maintained personnel payroll database. Provide customer support to all divisions and sites assisting employees, supervisors, and division leadership.

Maintained good rapport with all clients and customers providing database training as well as answering any payroll questions. Identify and correct payroll discrepancies and process corrections in the payroll system. Reconcile payroll account balances such as benefits, timesheets and wage attachments to maintain accurate account balances. Responsible for preparing payroll related documentation such as ACH transfer documents, retirement plan transfers documents.

Verify personnel employment and salary as needed. Monitor overall payroll activities and program initiatives to ensure compliance with established legal and administrative requirements.

Assist in overall payroll operations to ensure timely and accurate payroll generation and processing. Process garnishments, tax levies and child support orders for our employees. In addition, mailing payments directly to the agencies and/or creditors.

BILLING AR MANAGER

APTELA INC, MCLEAN, VIRGINIA

Reason for leaving: Laid off due to company financial problems. Provided quality customer service to our members. Entered new orders and placed orders to disconnect service.

Reviewed accounts for monthly billing. Imported files. Processed adjustments and chargebacks

Resolved supervisory calls. Assisted in collection of past accounts from 31-180 days. Worked with Sales, Provisioning, and Customer Services to resolve pending issues. Reviewed employee’s metric reports. Met with clients to resolve billing and setup issues. Conducted monthly meetings with staff. Trained employees with strategies of improving conflict.

Education

NORTHERN VIRGINIA COMMUNITY COLLEGE

1990-1992-Studied coursework in both Accounting & Business Management.

COLUMBIA SCHOOL OF BROADCASTING -Two diplomas Radio Production & On-Air Personality

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