Reham Rasmy

Noumaan

Cairo

Profile

* ***** *********

administrative & office

management experience

in diverse fields:

(Banking, Legal, Life

insurance, Real Estate,

Trademarks Registration,

IP& more).

Contact

011-**-**-**-**

010-**-**-**-**

adq2ud@r.postjobfree.com

LinkedIn profile

https://www.linkedin.com/in

/reham-r-61973232

Skills

Microsoft Office

English Language

Written, Oral

Zoom, Google Meet &

Calendar

Typing 45 wpm

Translation

Content Creation

MS Project

MS Visio

MIS Reports

Team Management

Analytical skills

Work Experience

Madar Egypt for Aluminum Products - Cairo Jan 2020 - Mar 2022 Office Manager & Digital Marketing Supervisor

Arrange the owner work flow in all his companies in Egypt, Jordan, Syria and Singapore.

Digital Marketing Supervisor & Content creator.

Ensure the smooth operation of the office by coordinating admin support effectively & efficiently.

Procurement of office supplies as well as marketing gifts & materials.

Supervising over HR, marketing, administrators, drivers, reception & company lawyer.

Propose costs saving solutions.

Prepare Purchase orders for office supplies, desserts, marketing materials like business cards, printings, catalogs, panners, customers gifts.

Coordinate local & office events and announcements on company groups.

Facilitate New Hire on-boarding process via coordinating with IT, HR, provide security pass and office access.

Handle & reports ad-hoc issues arising.

Act as interface between admin staff & management.

Presiding Daily Morning Huddle and follow up with delegated tasks & solve arising problems with departments managers and facilitates the process till execution.

Oversee courier & post room.

Manage office administrators’ assignments & conflicts.

Manage maintenance and repairs for the office and management of office local petty cash.

Liase with company lawyer and landlord to support the contracts renewal and registration process, General assembly, Board of directors meeting, non-ordinary general assembly preparation.

Performance management of direct reports collected.

Act as a liason to other functional areas of the business, building cross- functional relationships, registration of new logos and trademarks with the Trademark Management Authority and TM lawyer.

Arrange Doctor appointments, PCR test, hotels reservations and accommodation, transportation for VIP company visitors.

Arrange for Board of directors meeting, agenda.

Maintain and build a strong working relationship with clients, vendors, partners, executives, executives assistants via phone and email communications.

Calendar, Dairy management, Document presentations, Travel planning, Vendors research, pass messages to CEO and executives.

Meetings planning and follow-up actions (documents, papers, notes, etc.), internal memorandum.

ElDIB & Co. Attorneys at Law - Cairo. May 2019 - Nov 2019 Executive Secretary

Proud to arrange INTA Roundtable on 29-7-2019 in Egypt (after 2 months of joining). https://www.inta.org> inta-events

Communication skills

Team player

Negotiation skills

work under pressure

Problem Solving Skills

Ability to meet deadlines

References

Available upon request.

Organizing local internal and external meetings, including catering, IT requirements, agenda, RCVP's, invitations, etc.

Meet and greet company VIP guests.

Email management and sending Thank you email on behalf of the CEO to all exhibition visitors.

Arrange CEO Travel needs to attend exhibitions abroad.

Arrange for opening new branch in China, recruitment of new staff, arranging with Chinese translators to attend with CEO in the government authorities while establishing new business.

Dealing with the landlords to rent a suitable office abroad and documents needed.

Emirates NBD Bank - Head Quarter - Dubai. Nov 2015 - Apr 2016 Department Administrator

Dispute Prevention and Resolution Unit (DPR)

Reporting to Senior Counsel, Head of Dispute Prevention & Resolution Unit - Legal Department & Company Secretary.

* I created Forensic Review of all Emirates NBD Bank 2014 cases in 3 days in my first week of joining.

* I contacted all the legal firms' Emirates NBD Bank is dealing with worldwide to compare and assure congruence of the annual cases and expenses report for audit purposes.

Update court hearing dates in Litigation calendar.

Track the tasks of completion of DPR's instructions.

Update web forms case management system with minimum errors.

Manage DPR's contributions to micro site.

Liaise with regulatory authorities like Dubai courts, DIFC courts.

Liaise with panel lawyers, experts as well as internal stakeholders.

Follow up with business units, re collection of original documents / information required for litigation.

As per court orders coordinate the expert meeting with internal stakeholders.

Coordinate with all legal counsels within DPR and provide administrative support.

Archive, index and storage of all the Dept. files, beside being the temporary replacement of other team members while being on leave within TAT.

Mail management which includes obtaining acknowledgements of physical documents sent via both courier and internal mail to lawyers.

Organize and conduct training needs analysis for DPR unit members development.

Arabian Jerusalem Group - Real Estate - Dubai May 08 - May 2014 Office Manager & Projects Coordinator.

Reporting to Managing Director & Chairman

Office Management Tasks:

As an Office Manager; I coordinate and control all activities in the Office effectively and efficiently which would help the company to achieve its objectives and goals with satisfied customer.

Taking minutes of meetings for specific events.

Managing daily office operations and maintenance of calendar which would be referred by Board of Directors.

Coordinate project-based work & negotiate with brokers as well give solution to tenants issues.

Prepare correspondence, reports and materials for presentations.

Track and update delegated tasks to ensure progress to deadlines.

Coordinating three projects owned by Chairman and acting as central point of contact for the project team including (clients, facilitators, directors, Authorities and Suppliers).

Managing and coordinating President's travel arrangement, hotel arrangements, Schengen visa procedures when needed.

Setup accommodation and entertainment arrangements for company visitors and employees.

HR Tasks:

I manage the main part of the HR activities from advertising for the vacancy on the websites till issuing offer letters stage, issuing warning letters, maintain employee deduction forms, Sick Leave form, Personal Information forms to ingoing employees and all types of forms related to HR, working on feedback of employees.

Coordinate between departments on all HR related issues (update job description, Leave Schedule).

Ensuring new/existing employees are trained in policy, procedures & Code of Conduct.

Education

Bachelor's degree in Commerce - English Section.

Major: Business Administration & Management.

Accumulative GPA: Good.

Training Courses

1) Soft Skills: Hi - Q Academy Learning Solutions, Egypt (University Scholarship)

• Leadership & Management Practices.

• General Management Skills.

• Problem Solving & Relationships.

2) Banking Courses:

a) Emirates NBD Bank, Head Quarter, Dubai

• Group Compliance and Sanctions Policy Awareness.

• Operational Risk Awareness BM.

• Emirates NBD Anti-Money Laundering (AML) - UAE 2015 / 16

• Foreign Account Tax Compliance Act (FATCA) Awareness Building.

• 2015 Fraud Awareness.

• Social Media Awareness.

• IT Security Policy.

b) Banking & Financial Inclusion Diploma Mansoura University, Egypt

• Central bank of Egypt role

• Main Bank Activities

• Deposits

• Treasury Department

• Head Tellers

• CS and Sales Department

• Operations Department

• Credit Department

• I-Score

• Non cash guarantees

• Documentary Credit department

• Retail Loans

• Plastic Cards

• Internal Control

• Credit Risk (Corporate and Retail)

3) HR Management Diploma. Mansoura University, Egypt

Contact this candidate