Procurement Assistant Security Project

Location:

Uganda

Posted:

December 28, 2021

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Resume:

CRESCENT NUWAGIRA-MCIPS

Address: P. O. Box *****, Block 5 Mulago Hospital, Clock Tower, Kampala

Email: ****************@*****.***

Skype: crescent1

Mobile: +256(0)752725962 +256(0)787301861

PERSONAL STATEMENT

Highly technical procurement and supply chain professional with over 10 years of experience in executive and strategic planning. Dedicated and committed to growing and expanding businesses with a proven track record of success. Holds extensive knowledge and experience of addressing strategic and operational challenges across the supply chain, proven accomplishments in delivering innovative cost reduction initiatives, risk management, supplier relationship management, supply chain leadership and business improvement in non for profit, private sector and public sector organizations. In line with my day to day work, I have developed analytical and evaluation skills in making best acquisition and investment decisions for the interest of the organization. I have excellent organizational and communication skills with ability to delegate tasks and lead employees effectively. My attention to detail and excellent time management skills means that every task is completed efficiently and to the highest possible standard. I have a calm and patient disposition meaning that I am able to work effectively under pressure and focus on the task at hand. I work well in teams, but also independently. In my next role, I am looking forward to taking on new opportunities and additional responsibilities to enhance my career and professional growth. EMPLOYMENT HISTORY

June 2020- to-date:

Procurement Coordinator, Baylor College of Medicine Children’s Foundation Kampala, Uganda. Am working here as the unit head and responsible for developing and monitoring the implementation of Baylor- Uganda procurement, strategies, policy and guidelines in accordance with national Law. Day today tasks involve; Managing entire Procurement process focusing mainly on;

• Conducting market surveys in accordance to the Baylor-Uganda policy and procurement guidelines to inform decision making

• Working with program staff and other stake holders to ensure emergency supplies under global boarder health are delivered on time.

• Conducting sourcing and procurement for all purchase requirements falling in all categories including Request for Quotation (RFQ), Request for Information (RFI), and Request for Proposals (RFP), invitation to Tender (ITB) and supplier negotiations.

• Coordinating receipt and evaluation of bid documents. Supporting user units in preparation of specifications cost implications and prepare solicitation documents for all different sourcing methods (RFQ, RFP, ITB;

• Ensuring appropriate planning is done before execution of high value sourcing projects or tenders as well as providing guidance to contracts committee during the tender evaluation process and prepare award recommendations/ cases for approval;

• Developing reviewing and maintaining a procurement and a contract tracker for timely reporting and contract renewals.

• Managing the asset disposal process.

• Leading and supervising the procurement staff on delivering procurement activities and timely reporting to Senior Management team.

Supervising the Logistics process for imports

• Regularly contacting and liaising with the Procurement officers on orders requiring collection by the shipping agent;

• Following up with staff on the delivery status for supplier on orders that are due for collection or delivery or delayed and push for fulfilment or new delivery dates.

• Engaging with clearing agents to obtain safety any other shipping documents required for successful shipping and customs clearance of imported consignments;

• Coordinating with the medical logistics team to lodge applications for National Drug Authority Import Verification Certificates (NDA VCs) and with the clearing agent to apply for UNBS destination inspection for all import shipments that require them.

• Coordinating with contract managers, store and warehouse units, finance department to ensure timely payment of vendors

Championing compliance with Unit Procurement and Financial Policies and Standards

• Takes lead in observing highest standards of ethical conduct and comply with all organizational policies and SOPs.

• Provides guidance to end users and staff on applicable Procurement policies in different situations and the correct procurement channels to use in acquiring their requirements;

• Supports both internal and external audits, provides responses to audit queries relevant to your categories, and implements gap-closing actions for any audit gaps identified;

• Compiles a monthly, Quarterly, annual and donor reports of procurement reports. Taking lead in Conducting Contracting and Vendor Management

• Drafting both local and international contracts, MOUs, Local purchase orders, Purchase Agreements of varying value and complexity ensuring adequate contractual protection for the Unit, as well assuring supplier performance;

• Negotiating contract terms and conditions including price, delivery, quality, and performance requirements.

• Advising procurement committee and the accounting officer on risks/ benefits at contract sign-off stage and obtain contract sign off for contracts in your categories;

• Ensuring delivery of contracts and performance of vendors; conducting vendor performance review meetings and managing supplier performance improvement plans and where necessary and terminating contracts;

• Reviewing and monitoring payments, commitments and funds status

• Negotiating contract changes and responding to all formal contract inquiries and issues;

• Managing supplier disputes with a view to amicable resolution/ win-win outcome for both organization and Supplier;

• Managing Vendor and Supplier relations.

In my roles as a procurement coordinator, I have been able to;

• Built the capacity of staff in procurement process and their contribution towards improving its efficiency. This has reduced on the turnaround time for overall procurement process both internal and external lead- times. This has helped the organization meet timely deliveries and ultimately reduced on the number of complaints for the delayed procurements.

• Developed operational risk register. This has helped in risk identification and developing of mitigation strategies to combat the identified risk.

• Contributed to proposal development for UNICEF project, Boarder Health security Project (BHS), Global Health Security project (GHS), RHITES East, TASO Global Fund, ACE Bunyoro Project awarded with USD 118M. These projects have been scaled up for additional 3-5years across 28 districts in Western, Eastern, Rwenzori Region, Bunyoro Region and Central Region

• Coordinated and led the pre- qualification processes for 2020-2022. New vendors have been brought on board and non-performing ones according the organizational procurement policies been eliminated. This has broadened the supply base and reduced the turnaround time in sourcing non-pre-qualified vendors.

• Participated in the development and integration of electronic contract tracking system. This has helped in tracking of commitments with suppliers, management of cash flows and tracking of contract periods. 2017 – June 2020:

Procurement officer, Baylor College of Medicine Children’s Foundation Kampala, Uganda This role involved providing efficient procurement services for the organization, implementing the best procurement practice; facilitating procurement of goods, services, works from both locally and cross boarder vendors, ensuring best value for money at all times, upholding the highest standards of ethical conduct, complying with all appropriate Organizational and donor policies and processes on procurement as well as governance. Key tasks included;

Preparing and executing annual procurement plans

• Engaging and supporting programme/project heads and staff to determine all major procurement requirements to develop departmental procurement plans for the financial year which are later consolidated into a master procurement plan for the organization. This also involves delivering all requirements, initiatives and projects on the plan in timely fashion whilst achieving the objectives of each sourcing project.

Support Procurement performance reporting

• Keeping track of the annual tender and plans and providing updates for the monthly performance dashboard/report;

• Keeping track of the annual Procurement team targets and providing a monthly update on progress towards achieving your assigned objectives;

• Providing technical support and capacity building to sub recipients on procurement related activities.

• Executing internal and external audits and ensuring compliance with audit recommendations.

• Managing entire Procurement process focusing mainly on;

• Conducting market surveys in accordance to the Baylor-Uganda policy and procurement guidelines to inform decision making

• Working with program staff and other stake holders to ensure emergency supplies under global boarder health are delivered on time.

• Conducting sourcing and procurement for all purchase requirements falling in all categories including Requests for Quotation (RFQ), Requests for Information (RFI), and Requests for Proposals (RFP), invitation to Tender (ITB) and supplier negotiations.

• Participating in receipt and evaluation of bid documents. Supporting user units in preparation of specifications and prepare solicitation documents for all different sourcing methods (RFQ, RFP, ITB;

• Ensuring appropriate planning is done before execution of high value sourcing projects or tenders as well as Providing guidance to contracts committee during the tender evaluation process and prepare award recommendations/ cases for approval;

• Responsible for managing disposal and reverse logistics processes.

• Contributing on delivering procurement activities and timely reporting to procurement coordinator. Conducting Contracting and Vendor Management

• Advising procurement committee and the accounting officer on risks/ benefits at contract sign-off stage and obtain contract sign off for contracts in your categories;

• Managing supplier disputes with a view to amicable resolution/ win-win outcome for both organization and Supplier;

Supporting provision of procurement updates

• Ensuring that all new purchase requisitions are added to the online tracking/ update tool as well as new inquiries arising outside of the ERP tool to the tracking/ update tool;

• Providing daily and accurate updates to the procurement coordinator of the pending purchase requests;

• Checking weekly shipping plan and shipping pre-alerts from the shipping agents and providing updates to the Procurement coordinator, for entry into the tracking/ update tool, to show import orders that are planned for shipping, in transit, under customs clearance or delivered to stores, rejected/ returned, pending payment and paid.

• Contacting Shipping agents and clearing agents for updates on import orders that are in the pipeline and providing updates to the Procurement Associate accordingly; Supporting the Logistics process for imports

• Regularly contacting and liaising with the Procurement officers on orders requiring collection by the shipping agent;

• Following up with staff on the delivery status for supplier on orders that are due for collection or delivery or delayed and push for fulfilment or new delivery dates.

• Engaging with clearing agents to obtain safety any other shipping documents required for successful shipping and customs clearance of imported consignments;

• Following up with the medical logistics team to lodge applications for National Drug Authority Import Verification Certificates (NDA VCs) and with the clearing agent to apply for UNBS destination inspection for all import shipments that require them.

• Engaging contract managers, store and warehouse units, finance department to ensure timely payment of vendors.

In this role, I have been able to;

• Took lead in developing supply chain mapping that identified key local and cross-border suppliers for medical, CT and other related supplies. This has created visibility within the organizational supply chain nodes at every stage.

• Participated in the development of online procurement requisitioning module. This has helped to keep track transparency and timely management of procurement requests from users. Also, an online procurement electronic system that is helping to reduce administrative operational costs and ensures timely approvals of procurement documents.

• Eliminated closeout backlog and reduced procurement lead times by more than 35%. This Improved customer satisfaction; customer service rating increased from 59% to 86%.

• Developed and maintained procurement manuals through experience in procurements under USAID and CDC, WHO, Global Fund, UNICEF and National Institute for Health funded projects. This has helped the organization to remain compliant

• Managed good relationship with suppliers through improved timely payment. This has reduced complaints from suppliers over their delayed payments. Also, the organization is able to track and report on the cash flows related to procurement

• I took lead in organizing yearly a bidder’s conference from 2018, 2019 and 2020. We discussed and brain stormed on how to improve supply chain for the organization. This improved supplier’s performance in terms of timely responses and reduction of costs of supplies

• Contributed to Development of 2018-2021 procurement strategic plan to transform to customer focused, results driven organization. This process Completed organizational spend analysis to facilitate development of strategic sourcing strategies. This is helping the organization to evaluate cost efficiency across the years and informs donor funding.

• Organized and facilitated the training all staff in Baylor procurement processes. This has helped in building capacity of user departments in developing specifications, developing departmental procurement plans and contract management.

• Established a functional procurement unit for the Rwenzori, South western and Midwestern Regions. This has streamed all procurement activities across the Organization 2015– September 2017:

Logistics Officer, Restless Development

I was responsible for supporting provision of all the logistics activities for the Youth Think Tank research project

(MasterCard Foundation-MCF) in seven countries across Africa where young researchers were driving a research agenda on youth development in Africa (East Africa, Ghana, Malawi and Zambia). My duties were; conducting project procurement and communications in all countries of our operations, handling of human resources activities, and ensuring Safety and welfare of the field staff within our regions of operation in Africa.

Developed a Logistics and procurement manual. This has helped the organization to have a streamlined procurement policy across countries under their operation

Managed procurement and logistics in seven countries across Africa. This helped the organization to successfully implement its programs under cross different cultural environment.

Developed and managed donor budgets. This helped the organization to remain on truck and comply with donor requirements

Developed cost cutting initiatives by ensuring fleet and vehicle management as well as handling international flights bookings. This helped the organization in reducing costs related to its fleet. Such as fuels costs reduced as per the budgeted costs. The cost cutting initiatives were adopted by other programs within the organizations. For example, use of fuel cards and log sheets.

Met deadlines at a 100% by ensuring implementation of appropriate policies and procedures for each logistic project.

Successfully implemented a goods procurement program which proved to be 50% more efficient than the existing one.

Analyze logistic problems and produce solutions to ensure minimum or no downtime.

Assess logistics in terms of transport requirements, distribution and handling and establish appropriate warehousing service

January 2013 – April 2015

Procurement and Logistics Officer, Armpass Technical services Ltd I was responsible for managing the implementation of all procurement activities at the Head office as well as logistics related activities, fleet and inventory management by implementing and complying with the procurement guidelines and procedures, updating asset register, managing and coordinating site procurement and logistics activities, developing supply chain strategies and ensuring existence of a steady supply base, supplier contract management and administration.

Improved the inventory management system, this helped the organization in cutting costs with supply chain especially downtime costs and inventory related costs.

Coordinated and facilitated the procurement staff/supply chain activities into efficient and effective management of procurement activities in a profit-making environment. This helped the organization to meet n timely project deliveries.

Implemented the development of the ERP system (Navision) from design and planning stage up to the development of the system.

Developed a procurement tracking system. This helped to keep track and visibility of procurement activities.

Developed cost minimization strategies on use of organizational fleet for staff travel. This helped to minimize spend on transport

September 2009 – December 2012

Procurement Officer, Holly International group Ltd In May 2010, I was promoted from Procurement Assistant to Procurement officer. I Managed the implementation of the company’s procurement system, policies and procedures and reviewing where necessary applicable world class supply chain management concepts and keeping a high level of integrity in the procurement function.

Initiated a centralized purchasing system. This has helped the company in making savings since we could bargain for a discount on bulk purchases.

Initiated the development of supplier’s database. This keeps supplier information readily available thus has eased the process of supplier sourcing.

Developed a stock control system that keeps track of desired stock levels. This has enabled the company in controlling unnecessary expenditure like shortage and storage costs e.g. obsolescence. June – September 2006

Procurement Trainee, Ibanda District

I was responsible for participating in all the procurement activities and learning from them.

Supported the audit process by performing activities in accordance with the organisation policies and other legal requirements of public procurement. This reduced audit queries thus improved organisation transparency and accountability.

Education

January 2020 – October 2020

Post graduate Diploma in Global Health Procurement and supply Chain Management. Empower School of Health in Technical Collaboration with Kent State University. 2019 – 2020

Master in Management Studies (MMS) in Procurement and Supply Chain Management Uganda Management Institute- Kampala

2017 – 2018

Postgraduate diploma in Procurement and Supply Chain Management Uganda Management Institute-Kampala

2004-2007

Bachelor of Procurement and Logistics Management

Kyambogo University – Uganda

Pro

fessional Membership

Member Chartered Institute of Procurement & Supply (MCIPS) (Membership Number 005699779)

CIPS Level 4 – Diploma in Procurement and Supply

CIPS Level 5- Advanced Diploma in Procurement and Supply

CIPS Level 6- Professional Diploma in Procurement and Supply Languages

English- Fluent

Kiswahili – Basic

French- Basic

References:

1. Ms. Evelyn. K Nuwagaba

Procurement Manager

RTI

+256(0)772626004

***********@*****.***

2. Mr. Stephen Kyambadde

Senior Procurement officer

AFENET

****************@*****.***

+256-***-******

3. Mr. Muggaga Magara

Head of Procurement Department

Uganda Martyrs University

+256-0700766288

*******@*****.**.**/*******@***.**.**

Certification

I, the undersigned, certify that to the best of my knowledge and belief, this data correctly describes me, my qualifications, and experience.

Contact this candidate