Administrative Assistant Sales Executive

Sachidanand Dwivedi

C*/**, Sulabh Awas Yojna-Sector 1,

Gomtinagar Vistaar,Lucknow -226010 Email: - ***********@**********.*** M – 971-***-**** / 975-***-**** ******.***@*****.***

Career Objectives

My quench for the knowledge and its implementation would remain mortal throughout my life in favor of the organization. Interested to pursue a career in an organization of repute where my personal goals and the organization share such a close symbolic relationship, that I feel nurtured and improved as much as the organization is by me.

Work Experience

Cumulative experience of 14+ years in Administration starting Aug 2006 to till date. 1. Organization : Save The Children, Bal Raksha Bharat, Lucknow Designation : Coordinator - Procurement and Administration (Uttar Pradesh) Duration : 3rd Nov’2014 to Till Date

Job Profile:-

Point person for Admin, Procurement, Logistics, Supply, HR and IT at the UP State Programme Office and field offices.

Point person at State office for all procurement and Supply.

Negotiation done with vendor/services provider/suppliers and ensure the quality goods/ services.

Point person for procurement including sending RFQ, validate quote with terms, CBA preparation, align PC member’s recommendation, PO generation.

Maintaining the inventory and provide the logistic support

Distribution support in all projects.

Organize procurement of equipment/consumables / stationery supplies as required for the state office and monitor its use at State and Implementing Districts.

Maintain stock register of consumables, office equipment & Coordinate maintenance of all assets.

Coordinate the office administration tasks and functions & Ensure effective and accountable logistics support to the state team

Maintain communication with other SC BRB State offices through phone, e-mail, fax, courier and post.

Organize travel and stay for state staff visiting outside and for visitors (National & International) to the state.

Provide support in organizing workshops / seminars initiated in the state and Implementing Districts.

As a point person for HR in the state required to maintain all personnel records, leave records, performance reviews reports, promotions, transfers, etc.

Maintaining the filing system grant/project wise

Ensure management of vehicles and appropriate allocation and their safe use. Manage transport and support staff in the state office

Manage the IT related problems coordination with local IT AMC Vendor & Head Office IT Team.

Provide assistance to other units in liaising with external agencies and Government offices for administrative work

Coordinate assisting administrative support during DRR/emergency responses, as required by the team coordinating relief work.

Manage the front desk of UP State Programme Office & Any other job responsibilities as and when assigned by the Line Manager.

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2. Organization : India Health Action Trust(IHAT), Bareilly Designation : Zonal Admin Associate

Duration : 17thFeb’2014 to 31st Oct’2014

Job Profile: -

To provide Techno-Managerial Support & Facilitation of 5 District of Zone & administrative support to ensure that municipal operations are maintained in an effective and accurate manner, Compilation of Zonal report, Budget Preparation of Zonal Location.

General Administration:

Maintaining the data base of Zonal & District Location office.

Arrange for payment of honorarium, Coordinate repairs to office equipment

Compilation of Zonal report, Support for Budget Preparation of Zonal, To provide the accommodation in hotels to various employees as per entitlement

Developing of new vendors, Negotiations & finalizations also the rates with vendors HR Responsibilities:

Handling the recruitment process & also take the Initiative for Employee Engagement activity.

Complete the joining formalities of Community team (Block & District), Nurse Mentors, Technical Team with the help of State HR. Prepare Data Base & Attendance of Staff, Prepare salary sheet for salary processing.

3. Organization : IPE Global Private Limited, Badaun Designation : Administrative Assistant

Duration : 07th Aug’2013 to 15th Feb’2014

Job Profile:-

Provide administrative support to ensure that municipal operations are maintained in an Effective and accurate manner

General Administration:

Type correspondence, reports and other documents, maintain office files

Arrange for payment of honorariums, Coordinate repairs to office equipment.

Take minutes at meetings, prepare agendas for Board meeting, Record minutes and submit minutes for approval

Greet and assist visitors, Direct calls and respond to inquiries

Compilation of Sub Regional report, Support for Budget Preparation of SR, Attendance, CMC Payment advice.

4. Organization : Sistema Shyam Teleservices Ltd, Bareilly

(On the Payroll of IKYA)

Designation : Associate- Administration

Duration : 17th Jun’2011 to 15th Jul’2013

Job Profile:-

General Administration:

Supervision of all administrative activities including-

Seek and implement best practices from other companies, Assistance with Security to keep maintains the office-decorum

Supervision & controlling of all petty expenses, also preparation of Attendance & sending to circle office. Assets management:

Supervision & maintenance of all infrastructures (all Capex/Opex assets), PC/Laptop/Projector/ RIM/ Telephone Instruments.

Supervision of IT assets like PCs & Printing machines availability of papers & manpower. Vendor Management:

Developing of new vendors & Empanelment of vendors.

Negotiations & finalizations of vendors also renegotiate existing rates in the mentioned areas with vendors for goods and services, including maintenance contracts, raising the PR & PO for vendor billing.

Payment MIS send to all vendor on monthly basis & ensure timely processing of Vendor bills and payout. Travel Desk Management:

To arrange the vehicle from the vendor on call basis

Ensure that employees must be filling their travel requisition before traveling & signing their duty slip.

Collecting of bills, bills verification & to process for the payment. Distribution of Cheque of vendors. Hotel & Party Management:

To provide the accommodation in hotels to various employees.

Responsible for various Celebration/ higher authority visit arrangement HR Responsibilities:

Handling the recruitment process & also take the Initiative for Employee Engagement activity.

Complete the joining formalities of Sales Executive with the help of outsourcing Company.

Prepare Data Base & Attendance of Employees & Follow up of Salary & Claim of Employees. 5. Organization : Vodafone Essar South Limited, Bareilly/Moradabad

(On the Payroll of Apex Services)

Designation : Senior Associate – Administration

Duration : 22nd Oct’2007 to 15th Apr’2011

Job Profile: -

Supervision of all administrative activities

Assets management: Supervision of all assets, infrastructure, scrap, moving assets, etc. Vendor Management: Developing & Empanelment of new vendor, monitoring cost line, vendor billing, etc. Travel Desk Management: Arrange cab on call basis, provide cab to employee on TRF basis, tracking of bills & processing.

Hotel & Party Management: Arrangement of accommodation, celebration, Event, etc. Preparation of MIS: Maintain the expenses vs. budget with MIS. HR Responsibilities:

Handling the recruitment process & also complete the joining formalities of new employee with the help of outsourcing Company

6. Organization : ICICI Prudential Life Insurance Co. Ltd., Lucknow.

(On the Payroll of MAFOI Consultants)

Designation : Admin Coordinator

Duration : 14th Aug’ 2006 to 20th Oct’2007

Job Profile: -

Heading the Admin Dept. of Lucknow Cluster which includes 2 Branches, 4 Spoke branches & 2 proposed Locations.

General Administration:

Assets management, Hotel & Cafeteria Management, Vendor Management, Travel Desk Management, New Site -Infrastructure Management, Preparation of MIS & Also General printing:

Collecting & forwarding of all requests of General printing of stationery, visiting cards, and other items to concern vendor & ensure that vendor will provide the same on time. Purchase:

Negotiation & Purchase of General and IT equipment. Educational Qualification

MBA (Logistic & Operation) 2019 Mountain Institute Management & Technology Graduation 2012 CMJ University

Intermediate 2003 U.P Board

High School 1999 C.B.S.E. Board

Other Qualification & Achievement

Prathma (Music) 2005 Bhatkhande Deemed University

National Goalkeeper (Football) 1999 Kendriya Vidyalaya Sangathan Spot the Hero (For Good Work) 3 Times Vodafone Essar South Ltd. Personal Details

Date of Birth : 15th June 1984

Marital Status : Married

Father’s Name : Late Sri A.P. Dwivedi

Hobbies : Lyrics & humorous poetry Writing, Listening Music & Traveling Place: Lucknow, U.P

Date: (Sachidanand Dwivedi)

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