Administrative Officer Associate Consultant

JANE OSEI

Nationality: Ghanaian

E-mail: ********@*****.***

Tel: +233*********/+233*********

Key Skills

Proficient in Microsoft Word, Excel, Power Point and Outlook

Proficient in SPSS, STATA, INVIVO

Rich experience in Qualitative and Quantitative research.

Excellent presentation skills

key Administrative, Human Resource and Project Management skills

Strong attention to details

Solid assessment and documentation skills

Ability to establish and maintain effective working relationship

Ability to receive information and give constructive feedback

Strong analytical skills

High level of confidentiality

Polished and Professional demeanor

Highly organized

Excellence in both independent and team work

Professional Experience

Cicardian Consulting Contract/Consultancy

Associate Consultant January 2021 to April 2021

Developed a capability statement for PATH Ghana through research, review of documents and interviewed PATH Ghana personnel.

Engaged in technical meetings to produce results

Collected and transcribed data for a SWOT Analysis.

Prepared a SWOT Analysis

Africa Capacity Building Foundation (Accra Office) Full time/Internship

Program Assistant May, 2019 to January 2020

Conducted innovative research and involved in project management.

Involved in grant proposal writing, prepared budgets and conducted reviews

Developed concept notes, involved in technical presentations and report writing.

Engaged in information sharing and updates with partners on behalf of the Operations department.

Followed up on projects deliverables, liaise with operations team for information sharing, prepared terms of reference and back to office reports and provided inputs to appraisal reports, budget and other project documents.

Tracked and followed up on the implementation of departmental project activities

Engaged in administrative duties including filing, record keeping, appointments scheduling among others.

Coordinated conferences, seminars and workshops including identifying resource persons; booking and inspecting venues and making recommendations among others.

University of Ghana Business School Full time/Contract job

Teaching/Research Assistant August, 2018 to July 2019

Involved in conducting cutting edge research, collecting primary and secondary data using data collection tools.

Analyzed and presented data in the form of reports and publications.

Supported students in carrying out their research works and reviewed a number of research documents.

Engaged in technical presentations and assisted lecturers with projects.

Involved in Research, Project Management, Lecturing, Marking, Report Writing, Article writing, Academic papers writing, Review, Exams Invigilation and Preparation of Lecture slides

Engaged in other administrative duties

University of Ghana Full time/Contract

Centre for Climate Change and Sustainability Studies June, 2017 to Sept 2018

Research Administrator

Involved in grant proposal writing

Served as Secretary to the Faculty and Management Committee

Coordinated, finalized and submitted all progress, periodic and end of project reports

Responsible for setting up administrative and financial systems of the Centre as according to University Statutes and requirements

Procured items for the Centre

Responsible for record keeping/filing

Maintained and managed contact details and directory of students, partners and lecturers

Led in the recruitment of Junior staff and coordinated the recruitment of senior staff

Coordinated the admission of students at the Centre

Private Enterprise Federation Full time/Permanent job

Administrative Officer May, 2014 to May 2016

Worked in a team effort with relevant staff and in consultation with senior colleagues

Identified human Resources needs and kept personnel abreast with new or revised information

Coordinated staff recruitment for the organization

Maintained database for unsolicited CVs

Managed employee and client’s database of the organization

Managed the movement of personnel, office equipment and vehicles

Monitored the organization’s policies and procedures for compliance and provide feedback

Tracked time-sensitive events to meet deadlines

Ensured the safety of the work environment

Managed and maintained CEO’s schedules, appointments and travel arrangements

Arranged and coordinated meetings and events

Prepared quarterly activity report

Received letters and responded to them appropriately

Handled incoming and outgoing calls

Supported the Project Office in handling projects and organizing workshops

Booked hotels and conference halls for workshops and other events

Office Management(In charge of the day to day running of the office of the Chief Executive officer especially orderly filing of correspondence, records and other documents)

Prepared minutes of proceedings of conferences and meetings

Engaged in research advocacy, field data collection and supervision, evaluation of government policies on the private sector and presenting of research findings to donor agencies.

Controlled stores

The Environmental Protection Agency Full time

National Service Personnel August 2009 to September 2010

Involved in administrative roles including writing and typing of letters and memos; filing of correspondences; organizing workshops; writing of minutes; pasting notices and undertaking other clerical duties.

Education

Master of Philosophy (July, 2017) – Public Administration option

University of Ghana

Bachelor of Science in Administration (July, 2012) –Public Administration option

University of Ghana

Diploma in Public Administration (May, 2009)

University of Ghana

Trainings

GIMPA/AfDB Training on Office Management and Administration (2015)

University of Ghana Training on Advanced Microsoft excel, word and

PowerPoint (2016)

GIMPA Young African Leaders Initiative (2016)

University of Ghana Training on General Records Classification System (2018)

Publication and Conferences

Ahenkan, A., Osei, J., & Owusu, E. H. (2018). Mainstreaming Green Economy: An Assessment of Private Sector Led Initiatives in Climate Change Adaptation in Ghana. Journal of Sustainable Development, 11(2), 77.

Ansah, H. R., Osei, J., Sorooshian, S. & Aikhuele, O. D. (2018). Importance of Employer-Employee relationship towards the Growth of a Business. Quality Management Journal Vol. 19. No. 166/October 2018

Osei J. (2019) Cultural Heritage and Sustainable Development in Ghana. In: Smith C. (eds) Encyclopedia of Global Archaeology. Springer, Cham

Adjei-Bamfo P, Bempong B, Osei J, Kusi-Sarpong S. (2019). Green candidate selection for organizational environmental management International Journal of Manpower ISSN: 0143-7720 Publication date: 25 December 2019

Symposium on Cultural Heritage as a Driver for Meeting the Sustainable Development Goals. Cancun, Mexico, January, 2021.

Adaptation Futures 2018 Conference, South Africa. June 17 to June 22, 2018 Published Abstract

Languages

English (fluent/native) Twi (fluent/native) French (Basic)

Interest

Research, Project Management, Reading, Advocacy, Event Organization, Writing of stories and Singing

References

Professor Albert Ahenkan

Senior Lecturer, University of Ghana Business School, Legon

Phone no.: +233*********

Email: ********@*****.***/********@**.***.**

Professor Erasmus Owusu

Director, Centre for Climate Change and Sustainability Studies (University of Ghana)

Phone no.: +233*********

Email: *******@**.***.**/*********@*****.***

Mr. Bakary Kone

Director, Africa Capacity Building Foundation (Accra Office)

Phone no.: +233*********

Email: *.****@****-****.***

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