Donna M. Suarez

* **** *******

Woburn, MA *****

978-***-****

(adox1t@r.postjobfree.com)

EDUCATION:

Katharine Gibbs Secretarial School, Boston, Massachusetts

One Year Advanced Secretarial Course, Merit Graduate

Associate’s Degree

ABILITIES:

Knowledge of computers and several word processing/data processing systems, including x2 Student Information Management, MUNIS ordering system, Microsoft Office, Macintosh, IBM-PC, Excel Spreadsheets, graphics, extensive shorthand and typing, as well as filing, business writing, oral communications, legal secretarial procedures, experience working on telex machine and facsimile machines. Also experienced with the SchoolBrains Student Database as well as ADP system and Diligent Board Books program. Schedule all Zoom Virtual Meetings for Executive Director

EXPERIENCE:

September 2017 – VALLEY COLLABORATIVE

Present Billerica, Massachusetts 01821

Administrative Assistant to Executive Director

Day-to-Day Varies – below are some of the responsibilities:

-Answer Phones for Executive Director and Cabinet Members

-Coordinate and Schedule all Executive Director Zoom Virtual Meetings

-Prepare Board Book on Diligent Board Books for Board Meetings

-Set up Board of Directors’ Meetings in-house for 50+ attendees monthly

-Coordinate Technology, Facilities and Catering for Board of Directors’ Meetings

-Coordinate Technology, Facilities and Catering for Special Education Directors’ Meetings

-Schedule Cabinet and Principals’ Meetings

-Keep Calendar, Daily To Do List and email correspondence for Executive Director

-Mailings to Board Members (Superintendents), Special Education Directors and School Committee Members

Donna Suarez

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-Provide assistance to all Cabinet Members, Principals, Teachers, Therapists on a Daily Basis

September 2015 – VALLEY COLLABORATIVE

2017 Billerica, Massachusetts 01821

Receptionist/Secretary to Three Principals

Day-to-Day Varies – below are some of the responsibilities:

-Answer Phones (screen calls for some)

-Building Reception

-Daily Student Attendance – call absent students

-End-of-Month Student Attendance

Tally and send to over 25 District Offices

-Mailings

Report Cards, Progress Reports, Suspension Letters, MCAS Results, etc.

-Transportation – keep up-to-date listing for all students

Call morning and afternoon when issues arise with students

-Schedule Interviews

-Keep Calendars for Board Room/Meeting Rooms

-Complete Technology, Facilities and Kitchen Requests for Events/Meetings

-Provide assistance to all Principals, Teachers, Therapists on a Daily Basis

-Provide assistance to Executive Director when needed

Update schedule, e-mails dictation, filing letters, etc.

June 2011 - DUTILE ELEMENTARY SCHOOL

September 2015 Billerica, Massachusetts 01821

Secretary/Administrative Assistant to Principal

Responsibilities included: Entering and updating x2 Student Information daily, Answering phones, typing correspondence, distributing mail, filing correspondence, gathering statistics from teachers to report to Principal, calculating timesheets on daily and weekly basis for staff, reporting monthly statistics on class size, keeping calendar and appointment schedule for Principal.

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October 2004 – EUGENE C. VINING ELEMENTARY SCHOOL/

June 2011 Billerica, Massachusetts 01821

Secretary/Administrative Assistant to Principal

Responsibilities included: Entering and updating x2 Student Information daily, Answering phones, typing correspondence, distributing mail, filing correspondence, gathering statistics from

teachers to report to Principal, calculating timesheets on daily and weekly basis for staff, reporting monthly statistics on class size, keeping calendar and appointment schedule for Principal.

September 2002 - EUGENE C. VINING ELEMENTARY SCHOOL

October 2004 121 Lexington Road

Billerica, Massachusetts 01821

Substitute Secretary for Eugene C. Vining Elementary School

Responsibilities included: Answering phones, typing correspondence, distributing mail, filing correspondence.

September 2003 - EUGENE C. VINING ELEMENTARY SCHOOL

October 2004 121 Lexington Road

Billerica, Massachusetts 01821

School Coordinator for Everybody Wins Power Lunch

Responsibilities included: Gathering information from various companies in the Vining School area such as Millipore, Mykrolis, and 170 Systems to pair up a mentor, or business person, with a child at the Vining School to become partners during the Power Lunch hour each week.

September 1996 - EUGENE C. VINING ELEMENTARY SCHOOL

October 2004 121 Lexington Road

Billerica, Massachusetts 01821

Volunteer Coordinator for Library/Reader for Classes

Responsibilities included: Reading to children between grades K through 5. Assisted students in choosing books to read for reports as well as for enjoyment. Coordinate schedules for volunteers to come to read to each of the 18 classrooms.

REFERENCES: Available upon request.

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