Tracy Regan Portsmouth, NH adot03@r.postjobfree.com 617-***-****

Executive Assistant

Versatile executive assistant with over 20 years of broad expertise collaborating with cross-functional internal and external clients in fast-paced environments. Proactive team leader and detail-oriented team player with proven success managing multiple tasks and projects simultaneously. Creative problem-solver driving innovative solutions for seamless operations. Disciplined quick learner with strong interpersonal, organizational and communication skills.

Core Strengths

Executive Administrative Assistance

Calendar/Meeting Management

Sensitive/Proprietary Information

Presentations/Correspondence

Schedule/Travel Coordination

Marketing Management

Team Supervision/Motivation

Relationship Management

Project Management

Customer Service

Reporting/Invoicing

Event Planning

Career Overview

Kemberton Health Care

Office Administrator 2020 – Present

Maintains systems and services, organizing operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.

Processes requests from company representatives, retrieving files via remote access to client systems. Creates, maintains and updates confidential office files and documents in accordance with HIPAA regulations.

Serves as member of leadership team, supervising staff and handling recruiting, selecting, orienting, training, coaching, counseling and disciplining while planning, monitoring and appraising job results.

Monogram Gourmet Foods (fka Progressive Gourmet)

Project Manager/Executive Assistant - National Accounts 2016 – 2018

Excelled at customer service and coordination of meetings, managing complex calendars and timelines and independently prioritizing inquiries and requests while troubleshooting conflicts.

Managed high-profile clients, cementing relationships with key stakeholders, and implementing solid processes and procedures. Ensured solid and comprehensive reporting; and facilitated meetings between key stakeholders.

Led $50M national ready-to-eat (RTE) product launch as PM, working closely with national coffee chain account.

Project Manager/Executive Assistant - National Accounts 2012 – 2016

Executed variety of administrative tasks such as managing executive calendar/appointments as well as expense reports; composing correspondence; and arranging detailed travel plans, itineraries, agendas and meeting recaps.

Provided administrative support for executive senior management such as organizing in-office/offsite meetings and events. Managed direct reports, including delegating workload, facilitating training and handling schedules.

Incorporated solid organizational skills when managing multiple high-profile projects valued at more than $50M, successfully establishing project timelines and milestones. Generated positive revenue by handling marketing campaigns, sales initiatives, and confidential/sensitive documents that were filed electronically in locked files.

Communicated with cross-functional teams, senior management, C-level executives, purchasing, research and development, and finance department to streamline product launch exercises. Commended for professional diversity when collaborating with all departments to finalize projects.

Supported West Coast corporate initiatives; completed RFPs; managed LTO seasonal offerings; created customer product specifications, which included gathering all raw material specs, formula, weight variances data, finished product yields, and gold standard photos; assisted customer in pilot production runs and commercialization production; and pulled random samples from pilot, shipping to corporate office for their internal review.

Previous roles: National Account Manager, CSM Bakery Director of Sales & Marketing, Titterington’s Baking Company

Education & Training

Bachelor of Science, Theater & Communication, Emerson College

Computer Skills: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access), Zoom,

Snipping Tool, Adobe Reader, 3CXPhone for Windows

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