Executive Assistant Senior Business

BETH MORRELL

*** ****** ***. ********* ** *****

856-***-****: ********@*****.***

) 856-***-**** (C) 856-***-**** beth4810

Professional Summary:

To obtain a management position in order to implement various procedures, creative problem solving and fine management skills that would contribute to the growth and success in the industry. Adept in compiling data independently or within team collaboration with proven success in managing invoices, generating Excel reports, dynamic PowerPoint presentations. Additionally, possesses excellent administrative, organizational, and multitasking skills.

Software/Business-Proficiencies:

Highly proficient in MS Office: (Word; Excel; Outlook; PowerPoint) ;Types 75 WPM; Lotus Notes; ADOBE PDF; Team building; ProComm plus; Oracle; BST; Filing and data archiving; HCFA Common Procedure; Coding Systems (HCPCS); OSHA compliance; Axiom and Concur Travel (international; domestic; visas; passports; renewal; Telephones; GSmart; E-room; DELTEK timesheets; ProLog; Pcard; (Company credit card); Adobe; Acrobat Pro); Process and reconcile travel and expense; reports for reimbursement; Documentum; Publisher 2016; knowledge of Adobe InDesign CS5; BST Timesheet; Proposal numbers; setup Vendors; RFQ; RFP’S., SharePoint, Microsoft Teams, Zoom, Microsoft Office 365. Made a data base for Clinical Laboratory Improvement Amendments (CLIA); ASPEN Data Base for CLIA/CLIS

•Strong working knowledge of MS office Applications, email, and Internet applications with the ability to learn others quickly

•Strong organizational, project and critical thinking skills with impeccable multi-tasking abilities

•Deadline driven mentality

•Reliability/accountability with deadlines

•Exceptional people skills

•Friendly and professional demeanor

•Maintain an organized filing system of paper and electronic documents

•Uphold a strict level of confidentiality

•Develop and sustain a level of professionalism among staff and clients

•Problem solving/analysis Customer/Client Focus

•Support and interact with external offices

•Coordinate and manage offsite and onsite meeting/conferences, logistics (international and domestic). (i.e., schedule attendees, conference rooms; materials, placing catering orders)

•Able to work under pressure; manage wide variety of activities; confidential matters with discretion.

WORK HISTORY

Century 22 (Contract) New Jersey Health Department (PHEAL - 2-24-20- Present,

Executive Secretary Senior -Medical Director of the Public Health Environmental Laboratories/ Division Director; Program Manager, Blood Bank Licensing & Regulatory Compliance; Executive Director CLIS

•Phillip Loureiro -Aide to the Governor - Economic Growth Helped directing Vendors where to send Medical Supply/Service Offers (during the Corona Virus)

•Maintain schedules of appointments/teleconferences and the daily engagement calendar of (2) Directors; make travel heavy calendar scheduling, arrangements for speaking engagements, hearings, conferences, and meetings. Create the travel packages for approval.

•Act to relieve the Laboratory Director of detail by proving information in response to routine inquiries from division personnel, representatives of state, local and other groups, organizations, agencies, and the general public.

•Responsible for following-up on all pending matters with the Laboratory Director’s core staff to determine status until completion of assigned task, report status to Laboratory Director, verbally or in writing as appropriate.

•Maintain program files on pending matters, materials for meetings, correspondence, public health emergency/incidents files, etc., including a follow-up tickler file. Maintain mailing lists and make necessary revisions/updates, Conference room setup and approval of conference room all of New Jersey Health Departments.

•Train new secretaries that get promoted from other government agencies with no experience in Administration teaching, email, phones, excel, word, viso, PowerPoint, setup meetings, by Teams, schedule online conference rooms, transmittals, letters, memo etc.

•CLIA-116 - Quality Assurance making sure all applications are up-to-date properly inputted making corrections.

Robert Half -(Contract) Volunteers of America - (1-21-/20 - 2/19/20

Executive Administrative Assistant- President & COO

•Organize and secure highly confidential company and employee information form Advance Administrative duties multitasking and managing diverse workload for the President and COO

•Maintain heavy frequently changing calendars through Outlook for Assistant Director

•Coordinate all aspects of executive level appointments, meetings, receptions, and conference

Johnson Service Group (JSG) – (Contract) – (10/22/19 – 12/21/19)

Executive Assistant-to-Assistant Director (SEPTA)

•Perform advance administrative duties by multitasking and managing a diverse workload in a demanding environment while supporting an important level of organization:

•Maintain heavy frequently changing calendars through Outlook for Assistant Director

•Coordinate all aspects of executive level appointments, meetings, receptions, and conference

•Organize and secure highly confidential company and employee information

•Manage incoming calls and be able to exercise independent discretion when responding

•Prepares and reviews materials and correspondence for meetings; ensures Executive is prepared for meeting

•Help with creation/modification of presentations, spreadsheets, and other various documents

Biogensys (Contract) - NJ Department of Transportation (NJDOT) -4/19-7/19)

Project Management Team A & B -Secretary Senior

•Administration for the Engineering Department My responsibilities include:

•Perform advance administrative duties by multitasking and managing a diverse workload in a demanding environment

•Various Data bases inputting information, tracking invoices, contacting clients through e-mail and telephone, typing memos, Setup meetings for Executive Regional Manager and Project Management Team A, heavy calendar, travel arrangement, meeting arranger for in-house & Clients, typing PowerPoint presentation.

•Friendly and professional demeanor, ordering supplies, mark-up forms, timesheets.

•Type procedure forms and t procedures. Typing and formatting Forms

Benefits Associate II – Conduent – (Contract) – 9/18- 11/18)

•Responsible for the development, implementation and-or administration of company or client employee benefit programs including but not limited to healthcare, flexible spending, & retirement (pension planning)

•Supply administrative support in one or more specialized functions of Benefits administration

Huntsville Executive Search (Contract) - PS&S Architecture & Engineering Company (6/18 – 2/19)

Senior Administrative Assistant

•My duties included; working, in various Data- bases inputting various information; invoices, contacting clients through e-mail and telephone; typing memos, Setup meetings, for Vice President; heavy calendar, travel arrangement; meeting arranger for in-house & Clients; PowerPoint presentation for meeting that included graphics; excel reports; pivot tables; Publisher for RFP’s & RFQ; setup Lunch & Learn seminars; make brochures and send to clients; order lunches, order supplies; proposals, BST Proposal Numbers, setup projects and project numbers, excel, InDesign CS5.

Done-Rite-Pool Service (Seasonal work) 5/14 - 6/2018 (Full-Time and Part-Time

•Working for my brother’s business as an Administrative Assistant- Answer telephone, schedule calendar appointment, prices for openings, maintaining pool, order supplies, markup forms in MS word and excel also power-point, do banking, type letters, make forms for Pool Services opening and closing.

URS/AECOM Corporation- Princeton, NJ- (1989 – 2014)

Senior Executive Assistant

•Responsible for President, Executive Vice Presidents, Senior Vice Presidents, Senior Directors, Senior Business Directors, Management:

•Nuclear Group, Labor, Power, Fossil, Infrastructural, Procurement, Life Sciences, Pharmaceutical. My responsibilities include:

•Perform advance administrative duties by multitasking and overseeing a diverse workload in a demanding environment while supporting an important level of organization:

•Inputting information into computer data base called Corrective Action Plan, Resource Management

•Expenses, business reports Responsible for All Senior Management, including jobsite and in-

•Training Staff: Buyers, Clients Supervised Secretaries, Clerks

•Decision maker for Managers on projects and personnel distribution and making sure workload

•Interfacing by telephone and in person with Clients, Vendors, Subcontractors, Bidders

•Handling of multiple tasks issuing inquiries, typing of bid evaluation from bidders, issuing Terms and Conditions for Contracts and Subcontract

•Resolving invoice issues and tracking, updating, and supporting bidders list schedule

•Type procedure forms and t procedures. Typing and formatting Forms: Specifications.

•Supported CFO/Vice President through personnel document management, subcontractor

•Negotiated hotel pricing for in-house and clients.

•Collaborated with Clients Worldwide on several projects.

•Maintain heavy often changing calendars through Outlook for Executive's

•Coordinate all aspects of executive level appointments, meetings, receptions, and conferences

•Organize and secure highly confidential company and employee information

•Oversee incoming calls and be able to exercise independent discretion when responding

•Prepares and reviews materials and correspondence for meetings; ensures Executive is prepared for meeting

•Aid with creation/modification of presentations, spreadsheets, and other various documents

•Coordinate frequent travel arrangements, domestic and International, VISA's, Passports

•Prepare, reconcile, and track expense reports on a prompt and accurately through T&E system

•Order supplies and process invoices Oracle, used Oracle for purchase and change orders, also track and input Personnel information.

•Serve as backup support for other managers or administrative staff when required

URS/AECOM CORPORATION- PRINCETON, NJ- (SENIOR EXECUTIVE ASSISTANT (CONTINUED)

•Manage and aid in monthly and weekly reports and special projects as needed often requiring independent discretion and follow up.

•Responsible to create communications and presentations for internal and external meetings.

•Manage and coordinate office facility related tasks.

•Help with new hire on-boarding process, and ensure incoming staff are effectively set up with computers onboarding paperwork.

•Assist Business Office by facilitating space planning and move requests for the organization.

•Expert in multi-tasking, organizing, and prioritizing.

•Pro-active and anticipatory.

•Strong problem solving with ability to get things done.

•Strong written and verbal communication skills.

•Detail oriented with ability to work independently and prioritize workload.

•Demonstrates a prominent level of integrity and professionalism.

EDUCATION

Bradford Administration Business School -

Coursework in Business Administration, Communications and Accounting

Office Administration - 3 Penn Plaza, Philadelphia, PA

Community College of Philadelphia - 16th Spring Garden St., Philadelphia, PA

Science courses, psychology, history, math, English courses (various subjects)

Accomplishments:

Management Support

Ensured smooth operations by supporting executive team.

Event Planning

Successfully planned and executed corporate meetings, lunches, and unique events for groups of 100+ employees.

Computer Proficiency

Created PowerPoint presentations successfully used for business development, client, and stockholders’ meetings.

Scheduling

Communicated with clients through phone, fax, Skype, and email and in person to schedule appointments and answer inquiries

Technology Proficient

Developed a strong knowledge of hardware and software while keeping abreast of new applications that increased efficiency.

Human Resources

Recorded and filed employee benefit, salary, and annual evaluation information.

Policy Development

Developed and implemented employee manual outlining all proper business procedures and office policies.

Affiliations Member, International Association of Administrative Professionals (IAAP)

LinkedIn: bethmorrell.organogold.com

Google: Beth Morrell National Association of Professional Woman

National Association of Professional Woman (NAPW)

Strathmore Who's Who

Certifications

Certification in Business Administration.

Certifications in Knowledge-wire & Compliance-wire (over 300 courses)

Contact this candidate