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Saudi Aramco Document Controller

Location:
Riyadh, Saudi Arabia
Posted:
October 31, 2021

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Resume:

CURRICULUM VITAE

Saudi Aramco: Company General Use

Rollie M. Temporal

Cell. No. +966********* - (KSA)

E. mail: ado7ph@r.postjobfree.com /ado7ph@r.postjobfree.com Passport Number –P4739905A

Licensed Safety Officer

Objective:

My objectives are to be part of a Saudi-based company as reliable, responsible, hardworking employee to contribute both experience and knowledge. I have attained throughout my career and to be ready to learn more new skills. As an employee in your company I am willing to gain require skills and knowledge and employ best practices work as part of a team. Position Applied for:

Project Document Controller / Safety Administrator / Administrative Assistant / Secretary Specialties:

EPM Company / Contractor Portal user, Aconex user, SAP user, Prodom user, EPM Procurement Contractor Portal user, EPM QA-QC Contractor Portal user, Documentum User and Saudi Aramco iPlant User, EDMS user.

Summary of Experience:

15 solid years of experience as Secretary / Document Controller/ Buyer / Expeditor, Project Coordinator / Support Specialist in the field of construction of Oil & Gas, Petrochemical Environment assigned to Mega Projects with Saudi Aramco, Saudi Kayan, SATORP, DAELIM Saudi Arabia, SADARA Chemical Company, JPS1-1 Pipeline for AH Delivery, KALCIP-Khurais Expansion Aramco Project, HUG2 Downstream Pipelines Haradh Increment Project, (HHGCPP) Haradh & Hawiya field gas compression plant project. CURRICULUM VITAE

Saudi Aramco: Company General Use

Educational Attainment:

College: Adamson University –Bachelor of Science in Business Administration-1993-1995 Secondary: Imus National High School –Graduated -1988-1993 Primary: Bayan Luma 1 Elementary School-Graduated-1982-1988 Additional Qualifications:

OSHA Certified Safety Officer-Licensed No. 34-600****** Construction Outreach Training Program (OSHA-30 Hours) in Al-Jubail Kingdom of Saudi Arabia-October 1~29, 2010 Approved QA-QC Document Controller by CPPIU / PID in PS1 Saudi Aramco-May 06, 2019 Work History:

TR-Tecnicas Reunidas Saudi Arabia (Seconded or Supply to Saudi Aramco) July 31, 2019 to Present-EPM Project Document Controller Haradh & Hawiya Field Gas Compression Plant Project BI-10-01996-002 / BI-10-01996-003 / BI-10-020**-**** Special Assigments in PCD of Saudi Aramco:

• Consolidating all Departmental Saudization Headcounts (All 17 Depts. of Saudi Aramco)

• Consolidating Contractor Readiness for Compliance with OJT Guidelines (All 17 Depts. of Saudi Aramco)

Duties & Responsibilities :

• Running EPM Company portal documentation and Saudi Aramco iPlant.

• Expediting OOK/IK transmittals, letters and TQ’s to the assigned champion.

• Daily updating of OOK/IK transmittals, letters and TQ’s.

• Provides support to proponent, operations, Construction (SAPMT).

• Preparing comment sheet for the champions and

• Preparing transmittals before sending it back to Contractor after Company Representative approval.

• Maintaining the accuracy of issued IFC drawing, ISO, Weld Map & As Built.

• Upload all the documents received from Contractor to Saudi Aramco share folder.

• Monitoring/Updating IFC drawing (all package)

• Preparing weekly IFC status report (all package)

• Preparing weekly ISO status report (all package) CURRICULUM VITAE

Saudi Aramco: Company General Use

• Preparing PID letters

• Preparing weekly / monthly report (Transmittal/Letter/TQ’s) to Unit & PCD

• Uploading Letters of Contractor/Company documents in Company EPM Portal

• Uploading Transmittals of Contractor/Company documents in Company EPM Portal

• Issuing signed IK / OOK letters to Contractor

ENPPI-Engineering for the Petroleum & Process Industries November 04, 2018 to July 18, 2019-QA-QC EPM Document Controller BI-10-02142-HUG2 Downstream Pipeline Haradh Increment Project Duties & Responsibilities :

• Reports to the Project QA/QC Manager

• Ensure that all controlled documents related to the Project are maintained to the latest issue, and that these documents are made available at all locations where essentials to the effective functioning of the Quality Management System are performed.

• Verify that only the last revision drawings, submittals are distributed to all locations and involved parties concerned including Sub Contractors.

• Uploading all QA-QC documents in Aconex or EPM Contractor Portal / Citrix such as RFI, Procedure, Method of Statement, Job Safety Analysis, CV Candidates etc.

• Monitoring and Expediting Saudi Aramco response based on the submitted documents.

• Overall in charge to all Documents (Incoming / Outgoing) from Saudi Aramco & ENPPI.

• Overall in charge in uploading all submitted documents to Aconex or EPM Contractor Portal to SAPMT EPM Portal.

• Monitoring all conditionally approved QA-QC personnel. CPP-China Petroleum Pipeline Engineering Company Ltd. January 28, 2018, to October 31, 2018-Project Document Controller BI-10-01483 JPS1-1 Pipeline for Arabian Heavy Delivery Duties & Responsibilities :

• Overall in charge to all Documents (Incoming / Outgoing) from Saudi Aramco, CPP & SLFE.

• Maintain documents for transmittal process for project documentation

• Expedite and maintain acknowledgments to transmittals

• Expedite responses to transmittals sent for review/comment.

• Respond to queries regarding revision status of issued drawings/documents from engineering/drafting personnel.

• Sending of IFC Drawings thru transmittals.

CURRICULUM VITAE

Saudi Aramco: Company General Use

AMEC Foster Wheeler

April 23, 2017 –January 27, 2018-Sr. Secretary / Document Controller Khurais AL Crude Increment Project

Brownfield Unit in Khurais Saudi Arabia

Al-Hoty Company Ltd.

October 19, 2014- March 30, 2017-Sr. Secretary /Document Controller Chem.II Isocyanates-North Plants

Sadara Chemical Company-Jubail Kingdom of Saudi Arabia Al-Hoty Company Ltd.

May 10, 2011- October 18, 2014 -Document Controller to Buyer / Expeditor

(MSPD)-Material Services Procurement Division

(SATORP)-Saudi Aramco Total Refining Petrochemical Daelim Saudi Arabia Co. Ltd. K.S.A.

February 17, 2010 to Feb.16, 2011-Document Controller

(SATORP) Saudi Aramco Total Refining & Petrochemical Complex Project (JERP 2B) M.S. Al- Suwaidi Industrial Services Co. Ltd., Jubail Industrial City, K.S.A. June 02, 2006 to Nov.02, 2009-Document Controller

KY8501 - Saudi Kayan Polycarbonate Project for Civil, U/G Piping & Building MEI SU6001- Sumitomo Rabigh Development Project-Civil, Mechanical & Insulation Public Estates Authority

July 1996 to April 2006-Document Controller

7TH Floor Legaspi Tower 200, Paseo De Roxas Makati City Seminars Attended:

Completion of Saudi Aramco / Harvard Manage Mentor-Career Management-March 21,2021 Completion of Saudi Aramco / Harvard Manage Mentor-Budgeting -March 22,2021 Workshop for Silica Safety for Employees (4CSE Units)-Conducted on April 24, 2009, at Dhahran Palace Hotel, Dhahran Kingdom of Saudi Arabia.

Workshop for Near miss Reporting System (CSE Units)-Conducted on April 24, 2009, at Dhahran Palace Hotel, Dhahran Kingdom of Saudi Arabia. Workshop for Behavior-Based Safety (4CSE Units)-Conducted on May 29, 2009, at Dhahran Palace Hotel, Dhahran Kingdom of Saudi Arabia.

CURRICULUM VITAE

Saudi Aramco: Company General Use

Workshop for Hydrogen Safety for Employees (4CSE Units)-Conducted on May 29, 2009, at Dhahran Palace Hotel, Dhahran Kingdom of Saudi Arabia. Workshop for Crane and Rigging Safety (4CSE Units)-Conducted on June 26, 2009, at Dhahran Palace Hotel, Dhahran Kingdom of Saudi Arabia.

Workshop for Blood Borne Pathogens (4CSE Units)-Conducted on June 26, 2009, at Dhahran Palace Hotel, Dhahran Kingdom of Saudi Arabia.

Seminar for Work Permit Receiver - Conducted on March 24, 2010, at Daelim HSE Office in JERP-2B, Jubail Kingdom of Saudi Arabia.

Seminar for Defensive Driving - Conducted on March 30, 2010, at Daelim HSE Office in JERP- 2B, Jubail Kingdom of Saudi Arabia.

Seminar for Banksman - Conducted on April 03, 2010 at Daelim HSE Office in JERP-2B, Jubail Kingdom of Saudi Arabia.

Seminar for Supervisory Training - Conducted on April 08, 2010 at Daelim HSE Office in JERP- 2B, Jubail Kingdom of Saudi Arabia.

Seminar for Managing Heat Stress - Conducted on April 12, 2010, at Daelim HSE Office in JERP-2B, Jubail Kingdom of Saudi Arabia.

Seminar for Confined Space Entry - Conducted on April 21, 2010, at Daelim HSE Office in JERP-2B, Jubail Kingdom of Saudi Arabia.

Seminar for Basic Fire Fighting - Conducted on April 25, 2010, at Daelim HSE Office in JERP- 2B, Jubail Kingdom of Saudi Arabia.

Seminar for Authorized Gas Tester - Conducted on April 29, 2010, at Daelim HSE Office in JERP-2B, Jubail Kingdom of Saudi Arabia.

Seminar for Defensive Driving - Conducted on April 30, 2010, at Daelim HSE Office in JERP- 2B, Jubail Kingdom of Saudi Arabia.

Seminar for Used of (PPE) Personal Protective Equipment - Conducted on May 04, 2010 at Daelim HSE Office in JERP-2B, Jubail Kingdom of Saudi Arabia. Seminar for Working at Heights - Conducted on May 05, 2010 at Daelim HSE Office in JERP- 2B, Jubail Kingdom of Saudi Arabia.

CURRICULUM VITAE

Saudi Aramco: Company General Use

Seminar for Use of Full Body Harness - Conducted on May 05, 2010 at Daelim HSE Office in JERP-2B, Jubail Kingdom of Saudi Arabia.

Seminar for Ladder Safety - Conducted on May 06, 2010 at Daelim HSE Office in JERP-2B, Jubail Kingdom of Saudi Arabia.

Seminar for Accident / Incident Reporting - Conducted on June 06, 2010 at Daelim HSE Office in JERP-2B, Jubail Kingdom of Saudi Arabia.

Seminar for Risk Assessment - Conducted on June 15, 2010, at Daelim HSE Office in JERP-2B, Jubail Kingdom of Saudi Arabia.

Seminar for Job Safety Analysis - Conducted on June 17, 2010, at Daelim HSE Office in JERP- 2B, Jubail Kingdom of Saudi Arabia.

Duties and Responsibilities as Project Document Controller:

• Running EPM company portal documentation and Saudi Aramco iPlant.

• Preparing weekly / monthly report and submit it to project Control Division of Saudi Aramco.

• Expediting OOK/IK transmittals, letters and TQ’s to the assigned champion.

• Daily updating of OOK/IK transmittals, letters and TQ’s.

• Provides support to proponent, operations, Construction (SAPMT).

• Preparing comment sheet for the champions and preparing transmittals before sending it back to Contractor after Company Representative Approval.

• Maintaining the accuracy of issued IFC drawing, ISO, Weld Map & As Built.

• Upload all the documents received form Contractor to Saudi Aramco share folder.

• Uploading all QA-QC documents in Aconex or EPM Contractor Portal / Citrix such as RFI, Procedure, Method of Statement, Job Safety Analysis, CV Candidates etc.

• Monitoring and Expediting Saudi Aramco response based on the submitted documents.

• Overall in charge to all Documents (Incoming / Outgoing) from Saudi Aramco & SLFE

• Overall in charge in uploading all submitted documents to Aconex or EPM Contractor Portal to SAPMT EPM Portal.

• Processing all the documents in related to TIE IN.

• Processing all material gate pass in the project (Khurais Expansion)

• Processing all Work Permit Receiver given by Contractor & Sub Contractor

• Processing all Temporary Gate Pass of Contractor & Sub Contractor.

• Managing all the Documents in our Dept. (MSPD) Material Services Procurement Division, especially all the Contracts, P.R & P. O’s together with all the Vendors Registration Information.

• Upload all the scanned documents through our Data Base using SAP or PRODOM CURRICULUM VITAE

Saudi Aramco: Company General Use

• Registering of internal and external documents.

• Maintain document control registers/documents for incoming and outgoing project documents.

• Ensure that the latest revision and approval status of drawings is kept updated continuously.

• Maintain stick files in an orderly manner.

• Production of status reports for weekly / monthly meetings

• Ensure all hard and electronic copy distribution of controlled documents to the focal point.

• Maintain documents for transmittal process for project documentation.

• Expedite and maintain acknowledgments to transmittals

• Expedite responses to transmittals sent for review/comment.

• Respond to queries regarding revision status of issued drawings/documents from engineering/drafting personnel.

• Follow procedures and update document control procedures when necessary.

• Manage the electronic and hard copy filing of project related technical documentation.

• Assure document quality to include completeness, accuracy, and compliance with established procedures and updates.

• Filing and archiving of documentation to facilitate easy retrieval at a later date.

• Sending of Drawing Transmittals and Submittals.

• Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.

• Manage the document/drawing review process, Internal and External.

• Archiving data for historical purposes.

Efficient document control is a fundamental aspect in ISO Certification for Quality Assurance purposes.

• Responsible for the safe custody and control of drawings, manuals, Specifications, Technical and Non-Technical Materials Specifications, Technical Queries, Correspondents and other critical documents vital for the operations and see to it that standards are implemented.

• Forward T.Q s requiring immediate, resolution to the client and distribute the same upon resolution to all concerned parties.

• Prepare daily reports, internal and external circulars, memo's, communication letters and transmittals for Project Management Team, Proponents, vendors or suppliers, sub- contractors or the departments involved in the project.

• Log" all incoming and outgoing fax messages, e-mails, packages mails and responsible for distribution to specific recipients.

• Control of all the technical documents as per Company's Procedures on the control of drawings, work instructions specifications as per National and International Standards.

• Distributions of various procedures and methods for every discipline as needed. CURRICULUM VITAE

Saudi Aramco: Company General Use

• Maintain log entries of all the documents with regards to its user's recipients, origin and disposal.

• Maintain all (PR) Purchase Requisitions, (PO) Purchase Order & Contracts for MSPD Dept.

• Established a dedicated central function/unit (CDC) to be responsible for the administration of all project related documentation.

• Coordinate the activities of all peripheral document control sections

• Coordinate and interface with these sections and create a “CENTRAL FILE” for the works.

• Implementing File Transfer Protocol (FTP) and dedicated to the exchange between COMPANY and CONTRACTOR of deliverables and comments on these deliverables.

• Implementing (DMZ) Demilitarized zone, (MDR) Master Document Register),(EDMS) Electronic Document Management System

• Implementing EFT-External File Transfer system / module of Saudi Aramco Duties & Responsibility: (Procurement Expeditor)

• Maintain a record of the outstanding purchase orders and contact vendors through telephone calls, by email, and in person.

• Relay information regarding delays in shipments, contact with the shipping or transportation company to prevent delays in shipments.

• Monitors shipments to ensure that purchase order information matches the shipment, this can include the quantity and quality of materials.

• Resolves inconsistencies in the order.

• Monitor a number of orders from multiple vendors, verbal and written communication skills for contact with suppliers during the expediting process.

• Consult with shipping agents and vendors to make sure that merchandise and supplies are delivered by predetermined dates.

• Checking products to see if they meet quality standards and possess the required features.

• Schedules and determine which items should be sent first according to completion and scheduled delivery dates.

• Responsible for distributing production and shipment schedules, and meeting with department supervisors to discuss progress and completion dates.

• Create reports detailing work progress, costs, production issues, and inventory levels.

• Obtain weekly open purchase order (PO) report from the SAP system.

• Follow up with suppliers on daily basis to deliver shipments on time as per the required on site (ROS) date on the PO.

• Coordinate update ETA & ROS date information from vendors to the respective end users

& buyers where required.

• Update accurate ROS date in SAP system on daily basis.

• Prepare, distribute and handle weekly expediting reports showing visibility of all deliveries from local & overseas vendors.

CURRICULUM VITAE

Saudi Aramco: Company General Use

• Coordinate updates buyers/end users on deliveries in regards to rush orders on daily basis with vendors.

• Compile and provide quarterly statistics on updated delivery lead times for stock items to the technical buyers to update accurately the information in SAP material master.

• Daily updates of SATORP Material Management Portal (MMP)

• Develop and Implement Key Performance Indicators

• Demonstrate Ethical Behavior

• Demonstrate Emotional Intelligence

• Demonstrate Accountability

• Build Positive Working Relationships

• Demonstrate Conflict Resolution Techniques

• Demonstrate Adaptability to Changing Environment

• Demonstrate Customer Service Orientation

• Demonstrate situational leadership skills

• Demonstrate problem-solving & decision-making techniques

• Demonstrate oral communication skills

• Demonstrate written communication skills

• Coach and Guide Employees toward better performance Duties & Responsibility: (Procurement Coordinator / Buyer)

• Receive all Purchase Requests through the Supervisor Procurement and SATORP Organizations.

• Review Purchase Requests, check stock levels and ensure that Purchase Requests are consistent with the approved value limit.

• Group and classify Purchase Request based on their specified type or nature (such as materials, consumables, equipment, spare parts, and furniture).

• Prepare and submit Requests for Quotation (RFQ) to the Supervisor Procurement for review and validation.

• Send out RFQ to the local and international market utilizing the appropriate distribution and communication channels.

• Ensure that SATORP standards, specifications, related documents, and drawings are clearly identified and described in the RFQ.

• Attach all relevant documents, instructions to bidders, and technical and commercial deviation forms to RFQ documents.

• Coordinate with other Material and Services Procurement staff to determine the method of purchasing and develop the list of prospective vendors.

• Liaise with the Procurement Section staff to develop the bid evaluation criteria and ensure that all bids are treated in a fair and equitable manner.

• Provide necessary interpretations and clarifications to incoming Bidders’ inquiries and questions in liaison with the concerned organizations at SATORP. CURRICULUM VITAE

Saudi Aramco: Company General Use

• Participate in opening proposals and ensure that all proposals information and related documents are precisely evaluated and transferred into the commercial evaluation sheet.

• Coordinate with the Technical Review Team (TRT) and Bid Review Team (BRT) to evaluate and rank bids based on the predetermined evaluation criteria and obtain committee approvals on the winning list.

• Forward the winning bid the controlling organization at SATORP to collect their technical evaluation, feedback, and recommendations, if any, and to obtain their approval.

• Create Purchase Order upon the final approval of the Awarding committee and ensure the accuracy of all related details.

• Prepare and obtain all authorized personnel signatures on the award recommendation and follow-up with the winning bidder(s) to sign on the Purchase Order.

• Monitor the progress of the Purchase Order and follow-up with the vendors to ensure compliance and resolve any pending issues in a timely and professional manner.

• Communicate with SATORP Warehouse and Suppliers to verify receipt of materials, follow-up on delivered materials and check on Overage, Shortage, Damages & Discrepancies (OSD&D) to resolve any issues.

• Process and administer any amendments on the Purchase Order

• Coordinate with the Finance Department to follow-up on invoices submitted by vendors.

• Ensure that all deviations from the Purchase Order, such as Liquidated Damages and delay penalties, are discussed and approved by all authorized personnel.

• Perform other related duties as assigned by the Supervisor Procurement. Duties & Responsibilities (Project Support Specialist/Project Secretary)

• Provide vital assistance to Project Manager / Project Director.

• Perform routine administrative duties like minute taking responsibilities.

• Responsible for monitoring project schedules and budgets, preparing progress reports, and liaising with key stakeholders.

• Manage and analyze information on the progress of the project, using Excel and other bespoke databases.

• Responsible for managing lower-level administrative support staff.

• Full responsibility for the whole project as Project Secretary of Chem. 2 Isocyanates in SADARA Project.

• Managing all incoming & outgoing documents such as transmittal, letters, MCPN, CQ etc. for the whole project.

• Sourcing some gift items such as plaque, trophies, external, watches etc.

• Preparing timesheets to all SMP employee’s

• Bid Box coordinator

Main Competencies and Qualities:

CURRICULUM VITAE

Saudi Aramco: Company General Use

• Helped in establishing and maintaining good document control and handling of the project's documents essential to making effective communication in EPM system Contractor Portal.

• Was instrumental to the company's need to reconstruct why certain decisions were made as they were, by careful reconstruction based upon the documentation available, long after the decisions were made.

• Was able, to provide, historical value through documentation in running and organizing future projects for the company.

• Was able to ensure in meeting all the contractual and procedural requirements during project execution while providing a ready answer as the status of any of the myriad documents required.

• Established a good document control by optimizing the flow of the purpose of each major type of document and the people who are involved in producing, processing, expediting, reviewing, approving, acting upon, monitoring current filling, and disposing of all unnecessary papers, thus an optimized document control procedure.

• Able to control and Supervise departmental and general project related documents.

• Able to maintain and supervise coordination between section, department, project, and division-based document controllers.

• Can Supervise proper filing of documents (incoming and outgoing), department, project, and division wise.

• Able to maintain and keep the confidentiality and control of all site and project specific documents.

• Able to provide support to all document controllers in relations to project requirements.

• Developed systems and procedures beneficial to projects goal in re/at ion to the exchange of information between the Clients and the Company.

• Good knowledge of local and international Procurement laws and procedures.

• Conversant with EPM Contractor / Company Portal, SAP and Microsoft Office applications & Aconex.

• Strong negotiation skills & knowledge of Procurement techniques, procedures and policies.

• Strong knowledge of sources of supply, market trends, and pricing practices.

• Capable of giving strong attention to details.

• Strong interpersonal communication skills.

• Capable of handling multiple tasks.

• Ability to work in a dynamic environment.

Extra-Curricular Activities:

• (BAP) Basketball Amateur of the Philippines (Licensed No. 4R 05823)

• (PSSP) Philippine Society of Safety Practitioner - Middle East Region l.D. 09-1711

• (OFW BARECOM)-Basketball Referee’s Association KSA CURRICULUM VITAE

Saudi Aramco: Company General Use

Personal Data:

• Birthday-April 04,1975

• Sex-Male

• Civil Status-Married

• Nationality-Filipino •

• Height-180 cm

• Weight-180 Pounds

• Religion-Roman Catholic

• Wife-Lilia V. Temporal

• Daughter-Hannah Isabelle V. Temporal

• Son-Isaiah Thomas V. Temporal

• Son-Job Daniel V. Temporal

• Daughter-Althea Fay V. Temporal

• Son-Thomas Daniel V. Temporal

Character References:

• Mr. Ali Qarni-Satorp Vice President (Aramco)-SATORP Project

• Mr. Ali Amri-Khurais Senior Project Engineer (Aramco)-KHURAIS Project

• Mr. Bader Al Nafisa-Project Engineer (Aramco)-KHURAIS Project

• Mr. Majed Al Quaraishi-Sr. Project Manager (Aramco)-SADARA Project

• Mr. Amjad Trabulsi-Project Manager (Aramco)-SADARA Project

• Mr. Meshari Ajaji (Business Manager (Aramco)-Haradh & Hawiya Field Gas Compression Project

• Mr. Abdullah Al Jaffari-Project Manager (Aramco)- Haradh & Hawiya Field Gas Compression Project



Contact this candidate