Payroll Supervisor Assistant

Mamakanye Cynthia Molekoa

PERSONAL DETAILS

Email : **********@*****.***

Contact Number : 081-***-****

Alternative Number : 083-***-****

Location : 869 Ingwenya street

Mamelodi East Ext 2

Pretoria

0122

Driver’s license : Code C1

Gender : Female

Marital Status : Single

Ethnic group : African

Home Language : Northern Sotho

Disabilities : None

Nationality : South African

SKILLS AND COMPTENCIES

Extensive Knowledge in MS Office (Word, Excel and Outlook)

VLOOKUP (Excel)

Reporting skills

Research skills

VIP Premier skills

Data capturing skills

Critical thinking and problem solving

Abstract reasoning

Able to work well under pressure and deadline driven

People and team oriented

Good time management

Excellent client relations

Communication skills (verbal and writing)

EDUCATION

Highest qualification : National Diploma

Course Name : Human Resources Management

Year : 2013

Modules : Business Management, Personnel Management

Accounting, Labour Law, Financial Management

Industrial Relations, Management of Training, computer

Highest qualification : Certificate

Course Name : Payroll Administration Program

Year : 2008

Modules : VIP Classic system

Highest qualification : Certificate

Course Name : Human Resources Management

Year : 2006

Modules : introduction to HR Practice, Business behavioral skills.

Introduction Labour Relations, Administration skills

Business English, Computer skills

Highest Grade Passed : Matric/Grade 12

Last School Attended : S.P.C.R Swart Hoerskool

Year : 2005

Subjects : English, Afrikaans, Business Economics, Economics,

Biology and Geography

Company : Medipost Pharmacy

Dates : 2018/10/8 – present

Position : Payroll Administrator

DUTIES

Responsible for the preparation and processing of the monthly payroll for approximately 1800 employees on the VIP payroll system (This includes the entire cycle of payroll processing from capturing of new employees, leave, terminations, transfers, incentive payments, checks, AODs, change of banking details, Overtime and authorize claims)

Verifying attendance, hours worked, pay adjustments, and posting information onto designated records

Preparing and verifying statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments, insurance and pension plans

Preparing employee payments and benefit payments by cheque or electronic transfer

Maintaining records of employee attendance, leave and overtime to calculate pay and benefit entitlements, using manual or computerized systems

ESS administrator

Loading new employees an updating employee information on the NBCRFLI website

Reviewing time sheets, work charts, salary computation, and other information to detect and reconcile payroll discrepancies

Infoslip administrator (preparing infoslips as well as payslips)

Responsible for the coordination between payroll and human resources, to ensure proper flow and maintenance of employee data

Maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization

Maintain a proper document control system

Preparation of batch imports and reconciliation.

Quality checks of pro-rata calculations.

Prepare month-end journals and reporting integrating to the financial system. (Including preparation/ distribution of detailed reports, e.g. overtime, leave balances, head count, and month end reports)

System used – VIP Premier Payroll and Premier HR

Company : Ster Kinekor Head Office

Dates : 2017/02/14 – 2018/10/05

Position : Payroll Administrator

: Resignation

DUTIES

Reporting to Payroll supervisor. The functions include: 900 employees)

Receive Vista hours (clocking)

Prepare the hours by sending them to all cinemas for verifications

Receive hours feedback from cinemas and check all the manager’s adjustment on the hours sheet, action all the adjustments on VIP

Receive leave forms and capture them on VIP Premiere manually

Responsible for filing all related Payroll documents such as pays lips, contracts of employment, labour related matters, change of bank details, statutory forms, salary corrections, payroll reports etc.

Open files for new employees

Liaison with Cinema managers on a daily basis

Enter new employee information on VIP Premier system

Terminate employees on the system

Action change of banking details

Data capturing- incentives, acting allowances, training allowances, ESS leave capturing, transport deductions.

Prepare costing and hours reports that needs to be send to cinemas for salary verifications

Printing out payslips

Making sure that all payslips are distributed to the correct cinemas on time

Attend to all payroll salary related matters and making sure that all necessary corrections are made on time

Action payroll reports

General admin duties: answering telephones, typing, scan, faxing and making copies

Working hand in hand with the finance and HR department to insure a smooth running of Payroll

EMPLOYMENT

Company : Fawcett Security Services

Dates : 2015/04/01 to 30/05/2016

Position : Payroll Assistant

Reason for Leaving : Retrenchment

DUTIES

Reporting to the Payroll Manager. The functions include:

Timesheets

Receiving timesheets from site managers and entering the hours worked on an Excel spreadsheet. Handling payroll for 375 employees

Leave forms

Receiving all leave forms from site managers to be captured on the spreadsheet

Making summaries

Make all booking summaries which includes: absents, leave taken, capturing holidays, hours worked and overtime, all this is done on Excel

Importing Data

Import all data captured (leave days, absent days, night and day shift worked, Sundays, Holidays and overtime) on Excel to the VIP Premier system

Pays lips

Making sure that pays lips for every employee is printed and ready to be distributed to the correct site

Confirmation of Employment

Confirm employment of our employees to third parties regarding the employee’s status at the company

filing

Making sure that all Payrolls related documents are filed such as: contracts of employments salary queries, leave forms, statutory forms, CCMA matters and pay slips

New employees

Adding new employees’ information of the VIP Premier System

Terminations

Ensuring that terminations are done timeously

Handling all UIF related matters

Handling all UIF matters regarding Maternity, Terminations, resignations and Abscond

Attend to salary queries

Attending to all salary related issues from employees and making sure the problem is resolved

Invoices

Assisting the payroll manager with creating invoices that has to be send to clients

Quotations

Making quotations on request to potential clients

General admin duties

Answering phones, typing, scan, faxing, making copies and assisting with reception duties

Company : CMS/KFC Head office

Dates : 2014/03/01 to 2015/03/31

Position : Payroll Clerk

Reason for leaving : Contract ended

DUTIES

Reporting to Payroll supervisor. The functions include:

Receive timesheets from store managers and capturing the hours on Excel

Handling payroll for 400 employees

Receive leave forms and capture them on VIP Premiere manually

Capturing absent days, overtime worked and holidays manually on Premier

Responsible for filing all related Payroll documents such as pays lips, contracts of employment, labour related matters, UIF forms, funeral claim forms, leave forms and salary queries forms

Maintaining relationships with the store’s managers

Enter new employee information on VIP Premier system

Terminations of employees on the system

Attend to all funeral claim matters

Making sure that all pays lips are distributed to the correct KFC stores on time

Attend to all payroll salary related matters and making sure that all necessary corrections are made on time

General admin duties: answering telephones, typing, scan, faxing and making copies

Working hand in hand with the finance and HR department to insure a smooth running of Payroll

REFERENCES

Company : CMS/KFC head office

Position : Payroll supervisor

Contact person : Isabel Fourie

Contact number : 012-***-****

Company : Fawcett Security Services

Position : Payroll Manager

Contact person : Tresford Bantubonse

Contact number : 072-***-****

Company : Ster Kinekor Head office

Position : Payroll supervisor

Contact person : Renay Foster

Contact number : 011-***-****

Company : Medipost Pharmacy

Position : Human Resources

Contact person : Tshenolo Setsho

Contact number : 012-***-**** / 012-***-****

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