Diane N. Harakidas

*** ****** ******, **** ****** City, NY 11101

718-***-**** ● adnv3f@r.postjobfree.com

Summary

Qualified Executive Assistant with comprehensive experience working for international organizations including prosperous law firms, entertainment firm, executive search firm, private equity firm, and financial firms with high-level confidentiality. Proven achievements engaging with eminent executives and clients; global perspective gained from traveling and volunteering domestically and abroad.

Professional Experience

Blue & White Waters, Inc. – New York, NY 11/17 – 03/21

Executive Assistant to Co-Founder & Chief Financial Officer

Ensure compliance and incurring budgets of quarterly and monthly reports

Schedule agendas for executives, distributing briefs and minutes

Handle all incoming email and correspondence

Coordinate domestic and international travel itineraries as well as hotel, car and dinner accommodations

Ensure organizational security of legal documents

Consulting Positions 3/16 – 10/17

Citigroup – Long Island City, NY (05/17 – 10/17)

Executive Assistant to Global Chief Product Officer Citi Fin/Tech

Abelman, Frayne & Schwab, LLP – New York, NY (02/17 – 05/17)

Executive Assistant to Co-Founder

PageScience Inc. – New York, NY (03/16 – 08/16)

Executive Assistant to Chief Financial Officer

Provided general EA support to Executives and their team(s)

Assisted with managing logistics for meetings led by executives; organizing agendas, reserving conference rooms,

preparing for written materials

Managed teams’ budget; reconciled assigned budget lines on a monthly basis

Coordinated and scheduled department wide meetings and events; arranged audio/visual conferences on and offsite

Responsible for travel arrangements, itineraries and all travel expenses

MacAndrews & Forbes Incorporated – New York, NY 12/14 – 03/16

Executive Assistant to SVP Financial & Team

Coordinated with Chairman’s and Vice Chairman’s offices for completion of executing agreements

Liaised with all executives and high profile clients in high pressure environment

Managed extensive calendars and email correspondence using Outlook

Coordinated domestic and international travel itineraries including cars, hotels and client dinners

Prepared and monitored intricate monthly expenses for executives using Excel and Dynamics SL

Created, organized and maintained portfolio presentations as well as personal files

Scheduled conference rooms for internal and external confidential meetings

Korn/Ferry International – New York, NY 05/11 – 12/14

Executive Assistant to President, Global Financial Services

Provided executive level support to Financial Services Practice (+70 Global Senior Partners, Client Partners, Principals and Senior Associates reporting to President) allowing 24/7 communication

Managed incoming emails drafted responses and meticulously transcribed electronic and verbal communications

Screened high volume phone calls determining level of urgency and priority

Responsible for President’s high volume calendar

Coordinated complex domestic and international travel itineraries securing visas, booking air, hotel and car accommodations

Managed monthly expenses for Pres, ident and financial team

Produced quarterly presentations and distributed monthly budget/financial reports to global financial team

Prepared financial evaluations and background documents for C-Suite candidates using CRM software

Liaised with senior executives, C-suite candidates coordinating confidential meetings, calls and video conferences

Responsible for coordination and execution of monthly internal meetings and conference calls

Manatt Phelps & Phillips, LLP – New York, NY 05/04 – 07/10

Executive Assistant to Special Senior Partner

Gatekeeper to high profile trial lawyer

Liaised with high profile clients and senior executives regarding confidential case particulars

Managed and summarized incoming and outgoing email/mail correspondence including drafting responses

Made judgment calls under deadlines/time constraints for Special Senior Partner

Supported executive legal team in trial preparations attending meetings, taking notes and dictation

Coordinated professional and personal domestic and international travel arrangements including intricate itineraries, accommodations, dining and ground transportation

Prepared and managed both professional and personal expense reports

Executed personal projects and family obligations with discretion such as VIP guest lists for exclusive art openings

William Morris Endeavor Entertainment – New York, NY 02/99 – 09/03

Executive Assistant to SVP of Business Affairs

Liaised with agents, executives and high profile clients in high pressure environment

Prepared and reviewed literary, motion picture, television, commercial and foreign contracts

Coordinated complex deal negotiations and ensured delivery and execution of contracts

Maintained high volume calendar, screened extensive calls and incoming correspondence

Scheduled meetings and coordinated domestic and international travel arrangements

Provided training for new legal assistants and supervised legal interns

Organized and maintained legal files

Bernheimer & Blau, P.C. – New York, NY 01/93 – 12/98

Legal Secretary/Administrative Assistant

Responsible for all administrative duties for Partners

Liaised with opposing counsel, law clerks and insurance carriers regarding case particulars

Prepared and reviewed all pleadings and correspondence

Reviewed legal documents to ensure proper format

Liaised with clients regarding the status of their pending cases and interviewed prospective clients

Scheduled depositions, court appearances, and discovery and inspections

Supervised secretarial staff including training and distribution of work assignments

Education and Skills

LaGuardia Community College – Long Island City, NY - Liberal Arts 1997–1999

Computer Proficiency: MS Office Suite, Google Suite, Mac PC, Word, Excel, PowerPoint, Outlook, TimeKM, Javelan, LegalKey, CIMS, Searcher Express, Concur, Dynamic SL, Slack

Written and oral fluency in Greek

Volunteered with American Red Cross and Holy Trinity Wall Street 9/11 (NYC); Cross Cultural Solutions (Moshi, Tanzania)

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