Relations Assistant Executive

SUSAN OSGOOD

Baytown, TX 832-***-**** ***********@*****.*** www.linkedin.com/in/susan-osgood-2a2a261a9/

SENIOR EXECUTIVE & ADMINISTRATIVE ASSISTANT

C-Suite Gatekeeper Public Relations Event Planning

Executive Profile

Trusted and discrete confidante, with robust business acumen, who orchestrates complex calendars, travel itineraries, employee events, and superior public relations campaigns. Recognized for assisting executives in driving agendas and advancing corporate strategies. Polished during executive meetings, pragmatic when executing day-to-day operations, and professional when engaging with stakeholders. Blend administration and accounting practices, ensuring seamless service delivery across various sectors. A loyal, committed professional who has garnered promotions at various companies.

Highlights of Business Value

Orchestrated complex, travel arrangements through correspondence with flight, hotel, and car vendors, aligning reservations with corporate travel policies

Pioneered and planned all employee events for 100-member department, from concept to completion, by creating themes, leading logistics for dinners and events, tracking attendees and budgets, and communicating with vendors

Selected to help Marketing Group with campaigns and branding collateral by designing presentations and reports

Promoted to steer public relations, community outreach, and communications for local organizations, regional initiatives, and employee events

Augmented company reputation and championed social responsibility by arranging plant tours for schools and universities, including recruiting presenters, selecting gifts, preparing materials, ordering lunch, and overseeing security

Executive Expertise

Senior Executive Support – Calendar Management – Agenda Preparation & Packages – Event Planning – Public Relations

Writing & Presentations –Travel Arrangements – Budget & Expense Reporting – Stakeholder Engagement

Department Collaboration – Recruitment & Volunteering – Vendor Relations – Record Management – Confidentiality

Career Experience and Milestones

APACHE CORPORATION, Houston, TX 2011 to 2020

Senior Administrative & Accounting Associate to Controller of Revenue

Promoted to high-profile role, heading administration for Controller of Revenue, 5 Managers, and 12 Supervisors, securing position based on exemplary service and reputation. Recorded U.S. bank activities through executing daily cash accounting.

Orchestrated complex, travel arrangements through correspondence with flight, hotel, and car vendors, aligning reservations with corporate travel policies

Pioneered and planned all employee events for 100-member department, from concept to completion, by creating themes, leading logistics for dinners and events, tracking attendees and budgets, and communicating with vendors

Safeguarded the Controller’s agenda and commitments by liaising with internal and external stakeholders and establishing self as point-of-contact for calendar requests

Oversaw annual department meetings by creating agendas, booking meeting rooms, reserving audio and visual equipment, arranging catering, and communicating with administrative staff on meeting logistics

Researched unidentified bank transactions and uncovered erroneous discrepancies via journal entry preparation

Managed monthly bank reconciliation journal data by recording interest income, banking fees, and returned checks

Oversaw and owned cash accounting records, building and applying knowledge through consultation with Treasury, Revenue Accounting, Accounts Payable, and Financial Reporting teams

JOHANN HALTERMANN, Houston, TX 2006 to 2009

Senior Executive Assistant to Vice President 2008 to 2009

Recruited to assist Vice President while coordinating, integrating, and synchronizing staff events and activities.

Triangulated complex, calendars, both professional and personal by overseeing long-range schedules, scheduling meetings, aligning activities, tracking attendees, preparing pre-reading materials, and distributing agendas

Appointed to host guests and stakeholders, based on laser-focus attention, confidentiality, and stakeholder rapport, establishing relations with clients when conducting plant visits

Selected to help Marketing Group with campaigns and branding collateral by designing presentations and reports

Oversaw travel itineraries for Vice President and Marketing leaders, ensuring seamless scheduling with zero overlaps

Served as integral member of Children’s Holiday Party Committee, delivering a bespoke, family-oriented event

Spearheaded Annual Golf Outing and Adopt-A-Family events through robust organization and creativity skills

Receptionist 2006 to 2008

Brought on board to deliver best-in-class customer service for all arriving guests, clients, and stakeholders.

Enlisted as point-person for vendor visits and inquiries, providing timely information and directions

Earlier Career Success

EXXONMOBIL, Baytown, TX

Public Relations Assistant

Promoted to support public relations, community outreach, and communications for local organizations, regional initiatives, and employee events. Recruited volunteers for community relations, plant tour, and school mentorship programs.

Augmented company reputation and championed social responsibility by arranging plant tours for schools and universities, including recruiting presenters, selecting gifts, preparing materials, ordering lunch, and overseeing security

Boosted community moral by planning and executing exclusive ‘Volunteer Dinner’ at local Country Club, designing and distributing invitations, sourcing themed décor, and promoting event through the organization

Introduced and organized ‘Bring Your Kids to Work Day’, fostering familial ties with the company

Education

Secretarial Administration Certification – Lee College, Baytown, TX

Professional Development

Business Ethics

Time Management

Diversity

Basic & Beginning Accounting

How to Create Your Brand in the Workplace

How to Work as a Team

Technical Toolkit

SAP, Microsoft Office Suite, Publisher, Zoom, SharePoint

Community Outreach & Volunteerism

Donor – Blood Bank Life

Volunteer – American Red Cross

Volunteer – Faith Family Church

Volunteer – Animal Shelter

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