CURRICULUM VITAE OF MISS JULIE A TIBBENHAM

Personal Particulars.

Address: **** ********* ****, ******* ***, 7196 ID Number: 710-***-**** 08 2 Contact Number: 082-***-**** Nationality: S.A. Permanent Resident (Born in U.K.) Drivers Licence: Code 08 issued 25 January 1990 in Benoni (own transport) Marital Status: Single – No children Educational Qualifications.

Highest Standard: Matric (1988) – Wordsworth High School, Benoni, Gauteng. Subjects Passed: English, Afrikaans, Mathematics, German, Accounting, Science Tertiary, Other Education & Courses.

Product Knowledge Securities, Fraud & Forgeries Basic Background to Banking Your Career Starts Here Basic Telling Skills Aspects of Law Mandates 1 – Signing Arrangements Mandates 2 – Contract Capacity Customer Relations (2 courses) Third Party Claims Telephone Manners Debit & Credit Adjustments Managerial Supervisory Skills Basic Assessing Accpac, Prophet Windows 95, Windows XP GreatSoft, Maconomy Basic & Advanced Ambulance

(incorporating First Aid)

MS Outlook; MS Word, Excel,

Powerpoint

Project Administration, Project

Administration Fundamentals

Employment History.

1 July 2016 – 10 July 2020 SSH Design (Pty) Ltd Senior Secretary 18 August 2014 – 30 June 2016 Vodacom (Contract position through Exponant Consultants) Project Administrator 1 July 2014 – 17 August 2014 Various Temping Positions Various 13 May 2014 – 30 June 2014 Sovereignty Capital (Pty) Ltd Personal Assistant & Office Administrator Jan 2014 – 9 May 2014 Various Temping Positions Various 15 August 2008 – 15 Dec 2013 Mazars Personal Assistant to 3 Partners & Risk Administrator/ Quality Control Assistant 22 Nov 2006 – 14 August 2008 Grant Thornton Personal Assistant to 3 Partners 22 May 2006 – 31 October 2006 Platinum Executive Alliance Personal Assistant & Head Recruitment Consultant

** June 2004 – Current ** Procurement & Supply Management Association of S.A. Database Management & Members Meeting Hostess February 2004 – May 2006 Kaqala Media Ltd t/a Cape Media Corporation Distribution & Circulation Manager January 2004 – February 2004 Various Temping Positions Various August 2003 – December 2003 Operations Dynamics & Training cc Operations Manager & Personal Assistant 1 May 2003 – 31 July 2003 Various Temping Positions Various 1 August 2001 – 30 April 2003 DDS (Pty) Ltd Cape Town Operations Administrator 2 October 2000 – 31 July 2001 DDS (Pty) Ltd Jhb Operations Administrator May 1998 – 29 September 2000 Appliance Care Personal Assistant October 1996 – May 1998 Waitressed full time, before touring overseas Waitress November 1993 – October 1996 Medscheme S.A Third Parties Clerk January 1989 – October 1993 First National Bank of S.A Various Positions

** Part Time Employment.

1

Last Position Held - Name of Employer: SSH Design (Pty) Ltd Address and Tel: Cape Town

Responsible To: Mr Gavin Cox (General Manager, reporting to Mr David Hutton (Resident Director) Employment Period: 1 July 2016 to 10 July 2020

Remuneration: R 32 066 C.T.C.

Position Held: Senior Secretary & Junior Accountant Main Job Functions – Original Job Spec…

Coordination and implementation of office procedures and frequently have responsibility for specific tasks.

● Maintain an adequate inventory for the Tea Pause area including all cleaning material

● Control of company library books, publications and soft books

● Control of company appliance manuals

● Business Continuity Plan – help desk for minor incidents and logging incidents onto the incident logging database. Notify Office Manager so that BIA is logged as an incident in Business Continuity Management

● Facilities help desk – maintain the facilities service ticket dbase

● Load all Capex and Opex in Deltek. Send the requisition to Head Office. Track funds

● Maintain & update Capex & Opex checklist

● Reconcile all Invoices, Expense Reports and Travel Allowance – send to accountant for payment. Maintain checklist

● Procurement - Arrange for 3 quotations on all ordered-items/ services.

● Stationery – ensure enough stationery in stock at all times. Order when required. Issue stationery to staff – including a starter pack for new staff. Track usage

● Scanning to email and photocopying

● Maintaining electronic document filing system and control system. Paperless office as far as possible. If paper records are stored, make sure it is easily well organised and easily accessible

● Travel Requisitioning – sending TRF to Kuwait for visa application once the TRF is approved by the Resident Director. Assists with ordering Per Diem for travellers. Assist with International Visitors travel requests (accommodation and airport transfers).

● Travel Requisitioning – liaise with Blanche from Flight Centre irt local travel

● Assist the receptionist in monitoring office supplies and negotiate terms with suppliers to ensure the most cost-effective orders (SSH procurement get 3 quotes)

● EXCO Mobile Management Report.

● Switchboard relief

● Maintain SLA file

● Assist HR with new-staff Inductions – Facilitate the “Do’s & do not’s” of the Office

● Management of Cleaning Office Assistants, in conjunction with Office Manager – ensure vinyl floors are clean.

● Order flowers for Reception area weekly

● Was seconded to be SharePoint/ IMS (Integrated Management System)Champion– (As per Laura, probably more of an informative role – Barry Fautley in SA in Sept to train

– ask then & get a brief from him / Laura/ Peet) (as long as I have capacity)

● Deltek – Timesheet training of new employees on Deltek

● Implement new procedures and administrative systems

● Word processing and typing

● Electronic diary management

2

Main Job Functions – Updated Job Spec…

Junior Accountant – Finance – Reporting to Strategic Finance Lead S.A. and U.K., and Head of Strategic Finance International Invoicing

● Recon of all Invoices and Statements to correct charges

● Obtain relevant approval signatures on Invoices

● Load Invoices on Transaction Entry system on Deltek, with correct Budget Code

● Create Purchase Requisitikn request on CAPEX / OPEX Deltek (charging to correct Project and Budget Code). Obtain all relevant approval signatures (both local and overseas)

● Send Purchase Requisition to Head Office for Finance approval – track until approvaed.

● Track payment due dates

● Load payments on Online Banking

● Once paid, send Proof of Payment to vendors / suppliers

● Maintain CAPEX / OPEX spreadsheet and Invoice spreadsheet throughout until completion

● Track budgeted vs. actual expenditure.

Expense Claims

● Check that claims are correct

● Load the Claims on AP Tracking spreadsheet and Expense Claims spreadsheet (charging to correct Project)

● Obtain Operations Director approval

● Track payment due dates

● Load payments on Online Banking

● Once paid, notify individuals of payment

● Maintain Expense Claim spreadsheet and AP Tracking spreadsheet throughout until completion Travel Per Diems

● Check that Travel Claim Itinerary is correct (including exchange rate for different destinations – and number of days to be paid)

● Load the Per Diem on AP Tracking spreadsheet and Travel Itinerary spreadsheet (charging to correct Project)

● Obtain Operations Director approval

● Track payment due dates (usually same-day)

● Load payments on Online Banking

● Once paid, notify individuals of payment

● Maintain AP Tracking spreadsheet and Travel Itinerary spreadsheet throughout until completion Petty Cash

● Ownership, issuing and recording of Petty Cash claims (charging to correct Project and Budget Code)

● Maintain Petty Cash spreadsheet

● Balance Petty Cash and sign off at month end

Month end

● Close off all Invoicing on Transaction Entry system on Deltek,

● Process AP Payments at month end on Dektek

● Close monthly files and open new files for new month 3

Timesheet Transfers

● Track staff timesheet entries monthly, posted to non-chargeable General Admin, that need to be transferred to chargeable Projects

● Obtain correct approvals from Line Managers and Project Managers to transfer to Projects

● Transfer these to chargeable Projects (charging to correct Project and Phase) Delegation of Authority (DOA)

● Update DOA for Operations Director in his absence

● Obtain Legal Department and Group Internal Audit correctness approval (As per DOA Matrix)

● Obtain relevant signatures on DOA once approved as correct

● Ensure copy of DOA is attached to each and every document when delegated party signs any Finance-related matters Sub-Consultants

● Liaise closely with Lead Managers and Project Managers

● Ensure correct Procurement procedure has been followed (3 Quotes required, along with Pre-Qualification forms approved by Procurement Manager)

● Ensure signed Service Level Agreement (SLA), Non-Disclosure Agreement (NDA) and Consultant Appointment Report (CAR) in place, before Invoice received

● Once Invoice received, print all above and hand to Line Manager for approval (either on Milestones and Deliverables, or on Timesheets)

● Once approved, follow same procedure as above Invoices section

● Monitor Invoice accruals do not exceed approved budget (if so, request additional budget on a signed addendum CAR) Uber for Business

● Monitor monthly use of SSH Uber for Business account, ensuing all charges are approved by relevant Manager

● If not approved, request refund from individual, allocating to Petty Cash (refunding to correct Project and Budget Code)

● Ensure payment of monthly Uber account

General

● Ensure SSH Policies and Procedures are strictly adhered to

● Adhere to confidentiality, having a good work-ethic and time management

● Save all work on SSH SharePoint network

Reason for Leaving: Retrenched.

Contactable References – From last position held

Mr Gavin Cox (General Manager SSH) 083-***-****

Mr Monty Pereira c/o SSH (Ex Finance Manager SSH) 082-***-**** Mr Marius Claassens (Ex Head of Strategic Finance SSH) 079-***-**** Mr Adriaan Vorster (Ex Resident Director SSH) 082-***-**** Mr Peet Kok (Ex Associate Director SSH) 072-***-**** 4

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