Procurement Assistant Contract Project

Vivienne Wentzel

Cellphone No. 082-***-****

**********@*****.***

OVERVIEW

I have over 20 years’ experience as a Project Administrator / Coordinator. I have worked in both back office and front office and am comfortable working in both environments. I am familiar with following company procedures and have a very keen interest and enthusiasm for business. I would like to further my knowledge and am willing to learn and grow and have a lasting working relationship within a structured company. SKILLS & EXPERIENCE

Strong adminstration, accounts, reconciliation and cost savings.

A motivated self-starter who takes the initiative and who can work with minimal supervision.

Being committed to providing a superior service to any company I work for.

Computer literate and proficiency covering a wide variety of skills.

Willing to work extra hours to ensure that the task given is complete.

Work well under pressure.

Excellent communication skills.

EDUCATION

Institution Date

Mitchell High School 1985

Sight & Sound 1986

COMPUTER SKILLS

Microsoft Office – Excel, Word, E-mail, Powerpoint SAP

IMS / Sharepoint

Xero

EMPLOYMENT SUMMARY

Company Employment dates Perm/ Contract Title

Exion Corporation Oct 2017 - Current Permanent Personal Assistant / Administrator Nokia Siemens Networks Jun 2010 - Nov 2013 Contract Project Team Assistant and Cost & Progress Assistant

Hatch Apr 2007 - Aug 2009 Contract Procurement Assistant Brolaz Porjects Feb 2004 - Dec 2005 Permanent Fabrication Assistant Tilca (Infracom) Jun 1998 - Oct 2003 Permanent Project Coordinator Overberg Concrete Works Sep 1996 - Sep 1997 Permanent Administrator Norwich Unit Trust Apr 1995 - Mar 1996 Permanent Repurchasing Administrator Russell Marriott & Boyd Trust Dec 1991 - Mar 1995 Permanent Unit Trust Administrator Old Mutual Jun 1991 - Nov 1991 Permanent Teller

TAB 1986 – 1989 Permanent Supervisor

2 P a g e

EMPLOYMENT HISTORY

Company: Exion Corporation

Title: Personal Assistant / Administrator

Date: Oct 2017 – July 2020

Duties

Processing order on the Xero system

Issuing quotations

Dealing with client queries

Meeting with clients in order to sell our products

Stocktaking

Looking after all staff requirements

Arranging best prices for insurance, vehicle finance, banking etc. for cost saving purposes

Editing articles for marketing purposes

Reason for leaving:

Retrenched

Company: Nokia Siemens Networks

Title: Project Team Assistant & Cost and Progress Assistant Date: Jun 2010 – Nov 2013

Duties

Assisting the Project Team and Project Director with all administrative tasks.

Ordering stationary

Arranging meeting and boardrooms

Handling any telephonic queries from suppliers and subcontractors

Ensuring that all documentation gets distributed to various departments

Storing all project documents on IMS/Sharepoint

Forwarding spec changes to relevant people

Assisting the Cost and Progress team with purchase requisitions

Processing purchase requisitions on the SAP system

Reconciliation of subcontractors claims

Reconciliation of suppliers claims

Reconciliation of vehicle usage in the field

Processing subcontractors and suppliers claims for payment

Assisting the Field staff with any materials and requirement they need in the field.

Compiling and processing of insurance claims as per the Project Directors instructions

Compiling and preparing of the As-built for the Clients

Scheduling of the Project Directors flights and accommodation

Reconciling expense claims of the Project Directors for refunds Reason for leaving

Contract ended

3 P a g e

Company: Hatch

Title: Procurement Assistant

Date: Apr 2007 – Aug 2009

Duties

Assisting the Contract Administrators with distributing the bidders lists

Compiling enquiry/tender documents for vendors

Booking and attending tender openings after tender closing date

Ensuring that all documentation is distributed and is uploaded on iPas DM/Sharepoint and in the correct place

Assisting with tender and clarification bulletins and ensuring that the vendor receives them timeously

Compiling of as-built for the close-out of the project

Assisting with all other administration tasks that need to be done Reason for leaving

Retrenchment

Company: Brolaz Projects

Title: Fabrication Assistant

Date: Feb 2004 – Dec 2005

Duties

Processing of requisitions for the ordering of material by the logistics department

Liaising with suppliers to ensure that their scheduled dates are met

Updating of schedules to be e-mailed to various Project Managers

Filing of all correspondence and Purchase Orders on the various projects

General Administration duties

Reason for leaving

Resigned

Company: Tilca (Infracom)

Title: Project Coordinator

Date: Jun 1998 – Oct 2003

Duties

Dealing with Contractors and Site Managers with regards to the erection of masts

Ordering of materials and “free issue” materials from various suppliers

Ensuring that materials get to site on time

Issuing of purchase orders for Contractors and Suppliers

Arranging site visits

Processing of Contractors and Suppliers invoices before being sent for payment

Processing of variation orders, extension of time etc. and ensuring that the Client receives these on time

Compiling as-build documentation as per the Client requirement

General administration duties

Reason for leaving

Company was liquidated

4 P a g e

Company: Overberg Concrete Works

Title: Administrator

Date: Sep 1996 – Sep 1997

Duties

Ordering of materials eg: sand, stone, cement etc.

Receiving orders for ready mix concrete from 10MPA to 40MPA and ready mix mortar and plaster

Debtors, creditors and invoicing of clients

Organising decking sub-contractor

Client queries

Banking

Reason for leaving

Relocated to Johannesburg

Company: Norwich Unit Trust

Title: Repurchasing Administrator

Date: Apr 1995 – Mar 1996

Duties

Repurchasing of client unit trust

Client liaison with regards to their unit trust accounts

Dealing with telephonic and commission queries

Working directly with Broker Consultants

Reason for leaving

Relocated to Cape Town

Company: Russell Marriott & Bird Trust

Title: Unit Trust Administrator

Date: Dec 1991 – Mar 1995

Duties

General bookkeeping, receipting, banking and reconciling of accounts for the Unit Trust Funds

Telephonic queries with regards to clients’ accounts

Data capturing

Supervising of Data Capturers

Reason for leaving

Relocated to Johannesburg

Company: Old Mutual

Title: Teller

Date: Jun 1991 – Nov 1991

Duties

5 P a g e

Handling of cash premiums paid

General policy and unit trust queries

General administration duties

Reason for leaving

Opportunity to broaden my work experience

Company: TAB

Title: Supervisor

Date: 1986 - 1989

Duties

Supervising tellers

Banking daily cash taken

Reconciling account books on a daily basis

General running of TAB branch

Reason for leaving

Maternity and irregular working hours

CONTACTS

Company Contact Person Telephone No.

Exion Corp Jay Kim 083-***-****

Nokia Siemens Networks Jeannette Viviers 082-***-**** Hatch Francois Cloete 011-***-****

Brolaz Projects Louis Taljaard 011-***-****

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