Procurement Executive Officer
Resume:
CURRICULUM VITAE
THEMBELIHLE MOYO
NO. *** ROTHBART MANSIONS
5TH AVENUE/ JOSIAH TONGOGARA STREET
BULAWAYO
Cell: +263-***-******/ 078*-****** ************@*****.***
PROCUREMENT, INVENTORY MANAGEMENT AND LOGISTICS PROFESSIONAL PERSONAL PROFILE
A self-driven, highly resourceful, flexible, innovative procurement professional with a sound ethical and proven track record of conducting business in a fair and transparent manner. I am a believer in working to add value to the organization and achieve goals according to company policy and procedures. Well organized and excellent team player with proven ability to work proactively in a complex and busy environment. PROFESSIONAL EXPERIENCE
MINISTRY OF HEALTH AND CHILD CARE
GWANDA DISTRICT MEDICAL OFFICE
PROCUREMENT OFFICER- JULY 2020 TO DATE
Key responsibilities include: -
Procurement • Preparation of Ministry of Health and Child Care procurement plans
• Preparation of Procurement documents
• Assisting in contract management
• Assist in Asset disposal according to PPDPA Act {Chapter 22:23}
• Reviewing and executing contracts, purchase orders and other documents within delegated authority.
• Participating in the Evaluation committee for values within the thresholds and above as advised by superiors.
• Participating in the formulation of MOHCC procurement strategies.
• Adhering to procurement standard operating procedures.
• Review and prioritise requisitions and proposed specifications.
• Research on existing needs in order to match the current market availability.
• Prepare bid requests and specifications.
• Sourcing quotations for requested goods and services
• Creating comparative schedules of received quotes and preparing minutes for the same.
• Schedule, receive and analyse bids
• Monitor vendor with all terms and conditions of the purchase order
• Producing relevant procurement reports monthly, quarterly, bi-annual and annually (PRAZ).
• Negotiating with suppliers for favorable payment terms and delivery periods.
• Resolve complaints from users, vendors and the public.
• Liaising with stores on storage conditions, and packaging for different stock items especially pharmaceuticals (Drugs and chemicals).
• Updating consumption rates of various items to enable ease when prioritizing purchases to be made.
• Maintain current knowledge base of current developments in the Public Procurement.
• Processing payments through PFMS (Public Fina
TASHOILLE TRADING (PVT) LIMITED
ADMINISTRATION ASSISTANT- JANUARY 2012 TO SEPTEMBERE 2019 Thembelihle Moyo offers 6 (Six) years’ experience in procurement, administration and book keeping.
Key responsibilities include: -
Procurement • Vetting potential suppliers for required goods /materials in the organization as provided in the procurement policy,
• Ensuring compliance with procurement procedures.
• Ensuring invoices received reconcile to purchased/ delivered products.
• Buying and arranging deliveries for the ordered products.
• Preparation of relevant purchasing and supplies contracts and examining the same from the suppliers.
• Negotiating for lower prices with suppliers.
• Managing inventory of assets and suppliers.
• Ensuring timely deliveries to avoid stock outs.
• Preparation of procurement monthly reports.
Administration
& Secretarial
• Answering phones, taking messages and distributing incoming and outgoing mail.
• Keeping an up-to-date contact list database of all stakeholders and company clients.
• Typing of company correspondence, documents and data entry.
• Managing documents and filing.
• Scheduling appointments, organizing meetings and all necessary material required.
• Ensuring that office rentals and utility bills are paid on time.
• Maintaining a clean and safe working environment.
• Keeping record of office equipment and ensuring that they are working properly at all times.
• Coordinating activities involved in the running of the service stations and reporting to the Chief Executive Officer and General Manager. Accounting • Recording daily and monthly expenditure and preparing reports for accounting purposes.
• Paying accounts on behalf of the organization.
• Running company’s payroll.
• Filing tax returns e.g. PAYE, VAT, QPDs and Income Tax.
• Liaison with Motor Industry Pension Fund and National Employment Council on payments and monthly returns submission.
• Preparing bank deposits.
• Assisting the Accounts department in preparation of management and quarterly accounts.
NORMASTAT TRADING (PVT) LIMITED
LOGISTICS & ADMINISTRATION CLERK
FEB 2009 TO OCTOBER 2011
Logistics • Tracking, expediting and monitoring traffic for Normastat on road and rail lines.
• Preparing daily reports on movement of the goods/ commodities.
• Provide information to customers about the status of their traffic at all given times.
• Supervising and liaising with Tally Clerks on loading and offloading performance and accounting for losses and any untoward incidences involving the traffic under the control of Normastat Trading.
• Schedule shifts for our Tally clerks to ensure that there is always a representative to receive goods and report on the status / condition of the goods upon arrival.
• Liaising with Railway Systems of Zambia (RSZ), Beitbridge Railway
(BBR), National Railways of Zimbabwe (NRZ), Botswana Railways
(BR) and Spoornet on all Normastat traffic on their lines and the programmed times of anticipated movements to destinations.
• Constant liaisonship with client on anticipated traffic receipts and timely submission of Proof of Delivery (POD) wagon spread sheets. Administration
& Secretarial
• Answering phones, taking messages and distributing incoming and outgoing mail.
• Typing of company correspondence, documents and data entry.
• Managing documents and filing.
• Scheduling appointments, organizing meetings and all necessary material required.
• Maintaining a clean and safe working environment.
• Keeping record of office equipment and ensuring that they are working properly at all times.
Accounting • Preparing invoices for services offered to clients.
• Reconciling payments against invoices issued.
• Assisting in preparation of year end accounts.
• Making payments on behalf of the organization.
• Zimra tax filings e.g. VAT, PAYE etc.
NATIONAL RAILWAYS OF ZIMBABWE
Industrial Attachment – Supplies And Stores Department 2008- One year
Procurement • Supplier sourcing and evaluation.
• Preparing purchase orders and expediting on placed orders.
• Negotiating with suppliers.
• Filing documents.
• Preparing tender schedules.
Inventory
Management
• Receiving and dispatching of materials as per relevant documentation.
• Ensuring safe keeping of all materials kept in the stores.
• Stock checks and stock audits.
• Stores accounting and materials identification
ACADEMIC QUALIFICATIONS
CURRENT STUDIES-2021
Chartered Institute of Procurement and Supply - 005714275 LEVEL 4 Diploma in Procurement and Supply - 1 module pending LEVEL 5 Advanced Diploma in Procurement and Supply - PENDING
• HND Purchasing and Supply, Bulawayo Polytechnic College, 2013
• ND Purchasing and Supply, Bulawayo Polytechnic College, 2007-2009
• NC Purchasing and Supply, Bulawayo Polytechnic College, 2006
• O’ LEVEL- 6 Subjects including Mathematics and English
• Clean class four (4) Driver’s License
REFERENCES
1. Dr. B. T Gwarimbo, Gwanda District Medical Office, Box 39, Gwanda
2. Mr. U. BHEBHE, Bulawayo Polytechnic, Corner 12th Avenue/ Park Road, Bulawayo
3. Mrs. S. Ncube, Normastat Trading (Pvt) Ltd/ Tashoille Trading (Pvt) Ltd, Suite 503, CIPF Centre, 9th Avenue/ Jason Moyo Street, Bulawayo, +263-***-******
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