Document Controller Engineering Liaison

Cover Letter

Dear Recruitment/HR team,

I would like to propose my candidacy for the Lead Document Controller. With transferable iqama I come to you as a high achiever who has a successful track record of preparing accurate and timely project Documents report. It is this, along with my experience of generally accepted DC principles, established procedures, departmental guidelines, internal controls, and regulatory requirements that I feel makes me an ideal candidate for your position. I possess 15+ years of work experience in this field and I am confident that I can not only meet your needs by exceed them by a mile.

I am a committed self-starter who actively looks for opportunities to improve processes. In addition to this, I am someone who can manage competing priorities whilst staying focused and meeting deadlines without sacrificing accuracy. My key areas of expertise include, but are not limited to the following;

Maintaining Document Tracking Logs with status updating daily bases for easy document tracking.

Handling Internal, External & 3rd Party Audit.

Structure of Soft copy folder in local server to access project documents.

Structure of Hard copy filing system in project office to access project documents.

Identifying DCC problem areas and then coming up with solutions.

Extensive operational experience of the following DCC Electronic systems

Aconex Online Project Management

Primavera Contract Management System R14 (PCM)

Viewpoint For Projects

Microsoft SharePoint

Prolog

Right now I would like to work for a company like yours that offers excellent training and career progression opportunities as well as a variety of staff benefits.

I must also mention that in addition to this letter I have also attached my current CV which will give you a more comprehensive idea of my competencies.

I would like to thank you in advance for taking up some of your valuable time to review my application, and very much hope that you will invite me to an interview.

Yours sincerely,

Khirajuddin Syed

Lead Project Document Controller

Mobile: +966*********

**********@*****.***

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CURRICULUM VITAE

KHIRAJ UDDIN SYED

@ India: +91-961*******

@ KSA: +966-*********

@: **********@*****.***

https://ae.linkedin.com/in/khirajuddin-syed-4020723b khiraj3

Available with Valid KSA Transferable Iqama

CAREER OBJECTIVES

Hard working, enthusiastic, qualified youth and rich in organizational skill with a mixture of logical and analytical skill, armed with higher academic qualification and brilliance coupled with excellent proven track record as a Document Controller having more than 15+ years’ experience, seeking a challenging opportunity to fully utilize my caliber and potential as a Project Document Controller with knowledge of Electronic & manual Document control system ( Aconex, Primavera Contract Management (PCM),Viewpoint For Projects & Microsoft SharePoint) PROFESSIONAL EXPERINCES ABROAD (GCC Countries)

Presently Working with Modern Building Leaders (MBL) Co LLC KSA since Aug 2020 as a Lead Projects Document Controller at Corporate office Riyadh Worked with El Seif Engineering contracting co. KSA since Feb 2015 to June 2020 as a Senior Project Document Controller at King Abdullah Ibn Abdulaziz Project for Development of the Security Facilities for MOI KAP-2B2 (Tabuk)

Worked with Damac properties UAE since Sep 2014 to Jan 2015 as a Sr. Document Controller at Akoya oxygen (Dubai)

Worked with Arabtec Construction LLC (U.A.E) since May 2012 to Sep 2014 Najmat Residential Development on Plot C14 AL Reem Island Abu Dhabi

Worked with Al Habtoor Leighton Group since 2007 to Apr 2012 as a Document Controller at Different Projects in UAE & Doha Qatar

Total 15+ Years of GCC countries experience in DCC filed with different EDMS software’s Knowledge (Aconex, Primavera Contract Management (PCM), Viewpoint For projects, Prolog, SharePoint & Oracle HCM

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Organization/Projects

Organization/Comp

any

Location Project Post EDMS Duratio

n

Modern Building

Leaders (MBL) Co

LLC

Riyadh,

Saudi

Arabia

Corporate office

Riyadh

Lead

Projects

Document

Controller

PCM &

Prolog

27th Aug

2020

Present

El Seif Engineering

contracting co. KSA

Tabuk,

Saudi

Arabia

Development of the

Security Facilities for

MOI KAP-2B2 (Tabuk)

Senior

Project

Document

Controller

PCM

28th Jan

2015 to

08th Jun

2020

Damac properties U.A.E Dubai Akoya oxygen (Dubai)

Sr.

Document

Controller

SharePoint

Oct 2014

to 10th

Jan 2015

Arabtec

Construction LLC

U.A.E, Abu

Dhabi

Najmat Residential

Development on Plot

C14 AL Reem Island

Sr.

Document

Controller

PCM

May 2012

To Sep

2014

Al Habtoor Leighton

Group

U.A.E, Abu

Dhabi

Zayed University Abu

Dhabi

Sr.

Document

Controller

Aconex

Dec 2010

To Apr

2012

Al Habtoor Leighton

Group

Doha Qatar

Doha City Centre

Expansion Project (Doha

Qatar)

Document

Controller

Aconex

Jan 2009

to Dec

2010

Al Habtoor Eng. LLC

U.A.E Dubai Habtoor Business Tower

JBR Dubai

Document

Controller

Aconex

Sept 2007

to Jan

2009

PROFESSIONAL EXPERINCES INDIA

Company Post Duration

MS/SHAKEE CIVI M&E FABRICATION WORK

INDIA

Document

Controller/Admin Nov15, 2004 To Sep 10, 2007

SURRIYA CONSTRUCTION HYD INDIA Document Controller Jan 15, 2002 To Sep 19, 2004 DUTIES & RESPONSIBILITIES

Controlling over all document control department on day to day assign task to subordinate

Setting up project filling systems.

Monitoring processes.

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Handling Internal, External & 3rd Party Audit

Generate the various document control reports as required. Page 3 of 4

Maintain updated records of all approved documents and drawings and their distribution clearly

Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable

Notifying of overdue submittal and RFI’s which are not replied by the consultant to the concerned person/department for further action

Giving Training to the fresher’s team member.

Maintain the files and control logs as required by the project.

Receiving, maintaining, controlling, distributing, and filing documentation in line with Project turnaround requirements.

Properly entering the Contract and Tender Drawings in Computer, stamping various stamps on the drawings, and distributing to the concerned department

Receiving the shop Drawings from various Sub- contractors and Draughtsman (AutoCAD section) making the submittal and then submitting it for approval to the Consultant

Preparing various submittals such as Shop Drawings Submittal, Material Submittal Method Statement, Request for information, Request for Change, Technical Submittal for approval from the Consultant

Filing the drawings and all the technical submittals as per the project filing index

Coordinate with all concerned departments for all related document control issue

Issuing of Drawings (Hard & Soft Copy)

Responsible for retrieving and filling of Files

Compiles and maintains control records and related files to release drawings and engineering documents to manufacturing and other operating departments:

Examines documents, such as drawings, change orders, and specifications to verify completeness and accuracy of data.

Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents. ACADEMIC CREDENTIAL

ANWAR-UL-ULOOM COLLEGE HYD INDIA

1998-2000

INTERMEDIATE –CEC (10+2)

ANWAR-UL-ULOOM COLLEGE HYD INDIA

Bachelor of Commerce (Discontinued)

SKILLS

DCA & PGDCA

Operating System.

Windows 2003, XP, Windows7.

MS Office 2003/2007/2010/2013

Adobe Acrobat Reader

MS Outlook

Internet.

MS Internet Explorer

Google chrome

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Firefox

Electronic Document Control Software’s.

Aconex Online Project Management

Primavera Contract Management System R14 (PCM)

Viewpoint for Projects

Microsoft SharePoint

Prolog

Electronic Admin/HCM Software’s.

Oracle Ramco

Oracle Fusion

Oracle Taleo

DaleelAttendance

Personal Attributes and Skills

Ability to demonstrate sound understanding and experience of Supplier and Engineering document control.

Flexible yet process driven in approach

Ability to adopt in any environment.

Ability to be conscientious in a fast flowing and challenging environment

Ability to work well with colleagues and the wider project organization including engineers, clients, and suppliers to ensure that project objectives are achieved.

Ability to resolve problems in their everyday work and contribute to identification of improvements

Excellent verbal and written communication skills.

Ability to work under pressure and Positive attitude. PERSONAL DETAILS

Full Name : Khirajuddin Syed

Date of Birth : August 30, 1982

Sex : Male

Nationality : Indian

Languages : English, Urdu, Hindi & Telugu

Valid Saudi Arabia Driving license

PASSPORT DETAILS

Passport No: P2966243

Place of Issue: Jeddah (Saudi Arabia)

Date of Issue: 19/01/2017

Date of Expire: 18/01/2027

KHIRAJ UDDIN SYED

Applicant

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