Document Control/ Information Management Specialist
Resume:
Cedric D. Bess
Missouri City, Texas 77489
**********@*****.***
Summary
Highly talented and motivated professional with excellent sound observation, technical, written, and communication skills. Currently seeking to secure a position in an industry that will offer the real potential for professional growth and where my education and learned skills can be applied. Highly adept at utilizing and administering enterprise-wide document management systems and related procedures to capture, store, retrieve and share electronic records and documentation.
Professional Experience
Enbridge (Employee of Ian Martin)
Document Management Specialist 1/2021 - Present
Responsible for providing Document Management support to all Gas Transmissions projects by creating SharePoint sites, migrating documents from an established SharePoint site to the designated Project site, performing metadata checks, adding SharePoint applications as needed and general troubleshooting.
Directly responsible for final turnover of all project documentation to the end user business unit (via transmittal), following established turnover procedures.
Engage Project Managers and Quality departments at early stages of project to assess stakeholder needs and provide all necessary access to Project SharePoint sites
Facilitate various SharePoint overview training (via Microsoft Teams) to Field Document Controllers and other project stakeholders.
SBM (G.A.S Unlimited – Contract)
Temporary Document Control Coordinator 2019
Directly responsible for processing, updating and electronically storing backlog of all client comments on vendor and engineering documents for Houston and Monaco sites utilizing EDMS and eComments management systems
Created internal workflows to engineering team for comments received from client and comments to be added to vendor submitted documentation
Generated reports on all outstanding comments not received by client and not incorporated by vendors
Coordinated with Procurement team to process and transmit newly created purchase orders to vendors
McDermott (Lutech Resources)
Sr. Information Management Tech 2018 - 2019
Directly responsible for processing all incoming vendor documentation utilizing PLM
Responsible for training all new-hires on vendor Document Control processes and procedures
Responsible for managing the incoming/outgoing vendor process for critical items
Chevron (AllTech – Contract)
Document Control Specialist (OASIS Project) 2018
Identified opportunities within document management to integrate effective workflow processes for the PMT (Project Management Team)
Received, reviewed and distributed project documentation received from the EPC Contractor in a timely manner via SharePoint workflows
Worked to maintain accurate records of documentation process flows within the EDMS (SharePoint)
Provided routine reporting for PMT and participated in weekly WebEx meetings with corporate Document Control team (Richmond, CA)
Supported integration of document control strategies between the EPC Contractor and Chevron to ensure improved work processes
Supported Contract and Document Control Compliance initiatives defined by Chevron to ensure that file systems information was up to date and organized
SOFEC, Inc.
Document Control Supervisor 2011 - 2017
Responsible for managing and overseeing a team of 5 Document Controllers in the receipt, process, control and maintenance of engineering drawings and supplier documents related to the design and construct of Turret, Buoy, Spread Mooring and Tower Yoke systems
Instrumental in the design and retrofit of PLM (Product Lifecycle Management) in becoming more of an EDMS (Electronic Data Management System) for Document Control use
Participated in project initiation meetings and conferred with PMT (Project Management Team) to assure deliverables and Supplier Documentation met with individual project requirements
Developed Document Control instruction guides for each newly awarded project and uploaded to internal shared network
Provided various reporting to PMT on request
Significantly reduced bottlenecks and late deliveries by coordinating with PLM Administrators and process owners to provide input on how an EDMS system best operates and benefits Document Control Group
Established and communicated common goals and direction for Document Control team
Utilized SharePoint for internal route and review of technical documentation between Engineering disciplines
Managed daily activities between Supplier Data Document Controllers and Engineering Technical Document Controllers to provide service to internal and external customers
Responsible for managing and overseeing the production of final data books and documentation to be issued to end user client.
Responsible for evaluating Document Control staff in overall performance and diagnosing strengths and weaknesses under Company “Core Values and Development” program
Responsible for all aspects of Document Control training, including facilitating Webex meetings/training with Singapore Document Control staff
Lead Document Control Coordinator 2010 - 2011
Responsible for overseeing team of 2 – 3 Document Controllers in the flow of engineering, client, and vendor documentation with regards to the design of Turret systems for floating vessels
Directly responsible for coordinating with Project Managers and Project Engineering Managers to ensure timely delivery of all engineering documentation to clients, vendors and fabrication yards
Responsible for delegating tasks among Document Control personnel to guarantee all document control processes are executed in most efficient manner
Responsible for managing and updating PDM (Engineering Central) EDMS, along with several client file management systems including E-Room, ProjecTools, Citadon and other various FTP workflow sites
Responsible for generating transmittals to electronically control the issuance and receipt of all outgoing project documentation
Foster Wheeler, USA
Project Document Controller II 2009 - 2010
Responsible for managing the flow of engineering, client, and vendor documentation during the life of a project utilizing ProjectWise EDMS
Directly responsible for processing incoming and outgoing Vendor Data
Responsible for coordinating with offsite personnel in the review and transmittal of commented Sub-Contract documentation
Modify all document attributes as revision state changes
Create transmittals to electronically control the transmission and receipt of all outgoing project documentation
Responsible for preparing Squad Check packages for engineering review and performing expediting duties to ensure timely routing, review, and return of all submitted documentation
Applicable Skills
Windows Operating System, Microsoft Office Applications (Word, WordPerfect, Excel, PowerPoint, Access), Adobe Acrobat, SharePoint, ProjecTools Data Management System, ProjectWise Data Management System, Product Lifecycle Management, Engineering Central EDMS, Citadon EDMS, Documentum CP, E-Room, FTP-based workflow sites, Bluebeam PDF (Including Studio), Primavera Expedition, Live Link, WebEx, Skype, MS Teams, Enterprise Resource Planning (ERP), Zoom
Education
Sam Houston State University
Bachelor of Business Administration (B.B.A - General Business)
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