Executive Assistant Administrative

KAREN GROVER

*** ***** ****

Shirley, NY *****

Phone: 631-***-****

*************@***.***

SUMMARY OF QUALIFICATIONS

Proficient in most commonly used computer programs, including Word, Excel, Powerpoint, Outlook

Scheduled and organized meetings, appointments for attorneys and Managing Directors using Outlook calendar

Coordinated travel arrangements and submitted and tracked expense reports for attorneys and Managing Directors

Generated new case numbers through Tymetrix system and managed cost centers and financial allocations.

Responsible for invoice and/or rush settlement payment submittal, approval, tracking

Performed data entry and other administrative tasks as assigned by attorneys or other team members

Expedited Building Permits; Certificate of Occupancy, Variances, Historical Applications

Over 20 years of experience as an Executive Assistant in the Real Estate/Building industry

Experience designing websites

Worked closely with and trained newly hired administrative assistant with company procedures, policies, computer management, and other company issues.

Operated office equipment such as a 16 line telephone system, commercial map maker, book maker, copier and facsimile machine

Dictation, transcribed and maintained minutes of weekly sales presentations

BUSINESS ACCOMPLISHMENTS

Responsible for submitting monthly invoice allocations for outside counsel.

Increased efficiency by creating virtual files for new litigations and subpoenas allowing attorneys and legal assistants to access files more quickly

Instrumental in archiving and moving files for Regulatory Investigations group

Assisted with the planning and organization of special events including baby showers and retirement parties

Troubleshoot office equipment and software issues

Designed and executed Offering Memorandums for available listings –medium to high level graphics

Conducted market research and prepared statistical reports for available commercial properties

COMPUTER SKILLS

Adobe Photoshop, Acrobat Professional 9

Microsoft Word, Microsoft Excel, Microsoft Power Point, Microsoft Outlook

Team Connect

Casetrack

OTHER RELATED SKILLS

Typing 65wpm

Accounting I & II

LICENSES

Notary Public, State of New York

EDUCATION

Bachelor’s Degree in Marketing/Business Management, 2008

Associate’s Degree in Computer Science, 1995

Briarcliffe College, Patchogue, NY – ABA Approved

EMPLOYMENT

Legal Administrative Assistant at Credit Suisse on secondment from Alston & Bird, NY, NY 11/16-Present

Paralegal in Training, Legal Administrative Assistant, Savitt & Krantz, P.C., Commack, NY 12/15-11/16

Administrative Assistant, Coldwell Banker M&D Good Life, Wading River, NY 10/12-6/16

Executive Assistant, Commercial Real Estate, Select Investment Realty Advisors, LLC 10/05-10/12

Executive Assistant to President, Permit Coordinator/Expeditor, Grover Home Headquarters 5/95-10/05

HONORS

G.P.A. 3.88/4.0 (Magna Cum Laude) From Briarcliffe College

Two Merit Scholarships

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