Administrative Officer General Services

Profile Summary

Personal Strengths – Working in multi-cultural & multilingual teams, multi-task oriented and highly motivated, meeting deadlines, fast thinker and decision maker, meeting people and identifying strategic partners for development, technically skilled & qualified, ability to interact with a varied group of people in diverse environments, get along with them and work independently or with a team.

Dependable and cooperative, possessing outstanding works ethics and superior abilities for planning. Dedicated towards a high level of professionalism.

Well-travelled professionally to Russia, Amsterdam, Dominican Republic, France, Finland, Canada, Dubai & CIS countries like Ukraine, Kazakhstan and Kyrgyzstan.

Strong communication and presentation skills, coordination and organizing abilities; Team building and leadership experience, exemplary problem solving and crisis management skill.

Experience in successfully managing all aspects of a medium sized company development. managing staff; establishing and monitoring productivity goals; and leading cross-functional teams on Operations of the ongoing projects.

Always “can do” attitude and keen to learn new technology and products.

Areas of Interest – Business Development, Company representation and Administration.

IT Skills

OS Windows,

Microsoft Word

Microsoft Excel

Internet

Core Competencies

Soft Skills

Education

B. Tech Mechanical Engineering from Patrice Lumumba University, Moscow

Trainings

Administration Training in Dominican Republic

Professional Experience

Aug’03–Till June 2020: Gazprom EP International Services B.V., Liaison Office in India, Netherland based Oil and Gas Exploration Company having Joint Venture with Indian Government Company GAIL (Gas Authority of India) Drilled Offshore in the Bay of Bengal(Block NEC-OSN-97/1,New Delhi Office

Manager Administration

Key Result Areas:

Vendor Management – Sourcing new vendors, negotiating discounts and credit facilities and getting competitive quotes, based on volume of orders. Ensuring optimal services from the vendors.

Overseeing all procurement activities and issuing important purchase orders, contracts agreements, verification of invoices as well as bills. Administering all agreements and developing initiatives for enterprises.

Examining & issuing of employment contract agreements, appointment letter, wage increment, incentives & bonuses, and termination letters.

Preparing Tenders & supervising Contracts for the project.

Cost management – Ensuring that a minimum of three quotations are obtained for new work, I.T. and other equipment. Preparation of a cost comparison chart for better understanding and specifying reasons for allocation of the work to any particular vendor.

Composing & keeping employee personnel filing system up to date both physically as well as electronically.

Evaluating & then approving employee leaves, full and final settlements.

Accountable to command the process of immigration & Government related documents coordination with the Ministry of External Affairs and Embassies abroad. Arranging Work permits, Visiting Visas etc. travelling arrangement (Hotel booking, Transportation & Air ticketing) for local and foreign staff.

Obtaining & timely renewals of various statutory of the company’s Insurance, and any Government Fees.

Inspecting the employee conveniences including Firm’s Guest Houses and maintaining criteria of sanitation, hygiene, & safety/security regulations in order to preserve the accommodation in healthy condition.

Systemizing the joining formalities process of new joiners i.e. Welcome announcement, Introduction, Gadgets, Employee Code, Identity & access cards, Stationery & Bank Account.

Maintenance of facility machinery like workstations, air conditioners, utilities, agency contracts, property and tenancy contracts.

Supporting inventory accounts of firm assets, material and modernizing them regularly.

Managing employee conferences with top executives and administrative team to address operating enigmas, budgetary affairs, technical difficulties and the state of the project and programs.

Planning Administration department year-end budgets by coordinating with the finance department.

Implementing employee welfare policies.

Managing all employee relations concerns with in the firm.

Making sure that employees queries regarding pay discrepancies or any other valid concern are addressed and resolved within optimal turnout time.

Encouraging a zero-tolerance atmosphere for all kinds of harassments.

Regulating transportation of needed materials to job sites for routine and shutdown work. Ensuring that all drivers and operators adhere to the work schedule. Reaching effectiveness and pushing the costs down if possible. Controlling all sites vehicles as well as tools and scheduling as per the project’s necessity.

Keeping, refreshing and tracking of renewals prior to getting expired, that is, vehicle registration, insurance drivers & operator’s license, project entry passes, vehicle examination & general services.

Coordinating with safety and Health Team to carry out Safety awareness meetings on regular basis.

Executing Policies and Procedures to safeguard various premeditated measures to possibly avert any kind of hazards.

Billing Process – Streamlining of billing process and ensuring all vendors are paid in time. Providing details with a daily log of bills received from vendor/short description/amount due, to keep track of payment schedules and ensure that all our vendors are paid within the credit timelines

Petty Cash Handling – Ensuring that adequate cash is available and maintain the cash flow with advance planning. Record of every transaction for cash outflow.

Working closely with Operations and purchasing department.

Provide monthly report regarding administrative expenses and other administrative reports.

Assistance in planning of Project approvals schedule from ministry.

Contacting Government and Public Supervising Bodies on Project approvals status.

Participating in International Oil and Gas Exploration related exhibitions. International and domestic Event management of company.

Availability of Stationery/Visiting Cards/Branded Letter Heads, etc – To ensure adequate stocks is maintained and procurement for fresh stock made well in advance.

Coordination with Head office (administration department) regarding any issues.

Maintaining all administration related files, Preparing AMCs, Purchase Order & rental agreements. Preparing office orders for International and domestic travel, vacations, controlling all housekeeping and security system of office.

Reporting to the Head of the Project.

Previous Experience

Sep’95-July 03 MCP Medicare Oye Joint Venture between Finland and Russian Company

Dealing in High Tech Dialysis Medical Equipment in Russia.

Sales and Administration in Charge

Managing multiple task simultaneously and meeting tight timelines.

Meeting and negotiation with hospitals for the sales of Dialysis machine and equipment.

Technical support to hospitals for smoothly functioning of dialysis Machine

Provide marketing support to the team – advertising materials, pricelists, catalogues, etc. – in cooperation with the Company Branding, Promotions, Marketing dept.

Coordinated meetings, events, conferences and arrangement of meeting space.

Cooperation with the distributors in RUS & CIS on distribution agreements, Quality Requirements, compliance etc.

Travel and visas management for employees and Proctors. Follow the corporate Travel & Entertainment policy. Preparation of travel documents according to Russian legislation

Cooperate with the Company IT department to ensure effective use and equipment with ICT devices and services, respond to IT dept. requirements, ensure compliance with IT corporate policies.

Manage distribution agreements, updates when necessary (prolongation, termination, exclusivity, price lists updates, any mutually agreed changes)

Provide support to HR administration – preparation of data for regular payroll processing, tracking of employee attendance, administration related to company cars, responsibility for labor safety and delivery related trainings of employees, cooperate with HR partner.

Designed spreadsheets, slide shows, presentation charts, graphs and other documentation as needed.

Handled office cash receipts and petty cash drawer.

Maintained and organized staff calendar/reminder system

Served as Liaison between senior management, customers, colleagues and vendors to streamline flow of information.

Assisted accountants with reconciliations such as bank deposits, fixed assets. And audits on a weekly basis.

Worked with customers to schedule projects.

Organize, monitor and evaluate business office operations.

Manage invoices, travel costs, expense reports and lease payments.

Process outgoing shipments, incoming mail and freight packages.

Preparing memos, office orders and other administrative tasks.

Dealing with office services and supplies providers, search of new suppliers, tenders

Ensure cost effectiveness and identify cost saving opportunities in business operation and administration

*********@*****.*** +91-991*******

An enthusiastic & high energy-driven professional; targeting challenging assignments in a growing concern that has its vision set on making a major contribution to the business world and to synchronize my personal growth along with the organizational growth.

Abhinav Tyagi

Vendor Management

Visa Hotel Transport Support

Health Travel Employee Insurance

Event Management

Project Management

Procurement

Team Building & Leadership

Tender documentation

Assets Management

Team Player

Logical

Analytical

Communicator

Personal Details

Date of Birth: 23 May 1972

Address: K-604, KDP Grand Savanna, Rajnagar Extension, Ghaziabad

Languages Known: English Hindi and Russian Passport No.: Z 5918797

Contact this candidate