Admin Office
Resume:
BALAJI CHANDRASEKARAN
Mobile: +91-967*******; E mail – ************@****.***
In quest of professional enrichment opportunities in Administration & Facility Management
CAREER HIGHLIGHTS
29th August 2011 to till date / Mahindra Rural Housing Finance Ltd / Manager – Infrastructure & Services
Key responsibilities:-
-Property Management
-Administration and Liaisoning
-Facility Management
-Safety
-ISO and MIS
-Vehicle Management
-Record Management
1.Property Management
-Identifying the commercial properties for office space with a view of expansion keeping the general amenities in view and set up the facilities.
-Planning and execution of shifting the office premises.
-Liaoning with Government departments such as registering authorities for registering of the lease agreement on behalf of the company.
-Identification of premises, legal scrutiny, getting the lease agreement signed, and ensuring the Branch / Area Office and Regional office handed over on time.
-Renewal and Registration of lease agreement as and when required before the timeline.
-Arranging basic mandatory requirement of EB, Water and Parking etc…
-Providing interior to branch/Area/ Regional office on time to commence the office functioning by coordinating with empanelled vendor.
- As per company advisory, BOQ will be collected for interior and exterior work from vendors and evaluate the costing, specifications to enable and complete the project as per TAT.
2.Administration and Liaisoning
- Maintaining effective office administration for better coordination in the office premises.
-Handling day to day all the activities of housekeeping, Security guards and other office maintenance, etc
-Effective generating maintenance and MIS reports on a daily basis for the running a company operation.
-Segregating duties and allocating to the administrative personnel for its timely completion.
-Responsible for overseeing the purchase of office housekeeping supplies and stationery for the office staff and ensuring optimum inventory control.
-Arranging and coordinating conferences, seminars, parties, and other events hosted by the company.
-Answering calls / Mails and addressing internal customers’ queries and complaints.
-Drafting letters related to the vendor, government, and internal stakeholders.
-Taking care of S&E, SLA, Empanelment of vendors, and dealing with Govt officials and other stakeholders.
-Liaoning with telephone service providers for timely restoration of telephone lines in case of breakdown.
-Liaoning with electricity, municipal and Police department for smooth service.
-Providing support to legal department to legal proceedings.
-Regular follow up with Accounts / payment department towards vendor / professional tax and staff welfare payment status.
-Providing visiting cards, joining welcome kit, employee ID cards to new employee based on request by HR.
-Support and Coordinate with HOD to prepare or revise the SOP and Safety manual and to obtain PCMM certifications.
-To ensure the maintenance of branch and regional office hygienically and compliance wise adequate, visit the offices on monthly basis in both Karnataka and Tamil Nadu states.
3.Facility management
- Handling complete Facilities and Infrastructure set up including repair and maintenance of office equipment.
-Asset Management, maintaining an inventory & keeping a proper record of company assets.
-Responsible for housekeeping and handling the manpower for the result-oriented target.
-Interacting with different departments for executing the maintenance and AMC of all equipment such as CCTV, FE, DG Set, EPBAX, AC units, Hoardings board, CCM, Safe lockers and HVAC and etc…
-Non IT assets procurement, Installations, Supplies and Fixtures as per vendor management.
-Inviting quotations from different vendors and compare the quotations on the basis of cost and quality and prepare the agreement as per the company procedure.
-Developing and devising cost-effective sources for commercial negotiations and price fixation component development, supply compliance, and contracts management.
-Evaluating suppliers’ performance and ongoing compliance in accordance with the defined parameters.
-Coordinating with the vendor for the negotiations and quality checks of the products for the office.
-Negotiating with the vendor to negotiating on cost and renew the SLA on time.
-Monitoring the hygiene level of the pantry and arranging it’s marital.
-Indoor / Outdoor Meetings, Accommodations at Hotels and Guest House for employees and external officials, Conference and Events will be arranged as per company requirements, instructions and process.
-CUG connections will be arranged for employees for office communications and the data will be monitored every month for transfer and payment process.
4.Safety
- Conducting safety training for employees in branches to create awareness of fire safety measures in office as well as outside.
- Conducting Safety training to all the branches and employees about Fire / Road safety.
6.ISO and MIS
- Preparing and maintaining forms related documents to ensure the ISO needs and analyzing forms and feedback to improve the quality of service.
- Maintaining Administration and Facility related MIS, and providing the same with HOD on monthly basis.
7.Vehicle Management
- Coordinating with head office for purchase company vehicle such as preparing PO, collecting Pre Invoice, releasing of payment and do the completion of registration process along with dealer.
-Maintaining related documents such as RC copy and Insurance.
-Renewing of insurance before the due date.
-Responsible for maintenance of company vehicle and repair and services as per policy.
8.Record Management
- Dealing with RMC for files deposition/retrieval and maintain its MIS.
Highlights
-Successfully set up the new branch and regional offices in Tamil Nadu and Karnataka states as per company policies and budget.
-Successfully provided proper deliveries to my internal stakeholders as per tasks allotted to me for Tamil Nadu state as per company policies
01st September 2010 to 28th August 2011 / Mahindra Finance / Associate – Infrastructure & Services
Key responsibilities:-
-Administration and Liaisoning
-Facility Management
-ISO and MIS
-Vehicle Management
-Record Management
1.Administration and Liaisoning
-Maintaining effective office administration for better coordination in the office premises.
-Handling all the activities of housekeeping, Security and other office maintenance, etc
-Effective generating maintenance and MIS reports on a daily basis for the running a company operation.
-Responsible for overseeing the purchase of office supplies and stationery for the office staff and ensuring optimum inventory control.
-Arranging and coordinating conferences, seminars, parties, and other events hosted by the company.
-Organizing security guards for office premises.
-Answering calls / Mails and addressing internal customers’ queries and complaints.
-Drafting letters related to the vendor, government, and internal stakeholders.
-Taking care of S&E, SLA, Empanelment of vendors, and dealing with Govt officials and other stakeholders.
-Liaoning with telephone service providers for timely restoration of telephone lines in case of breakdown.
-Liaoning with electricity department, municipal department for smooth service.
-Providing support to company legal department to legal proceedings.
-Arranging printing of stationeries, letterheads, Business cards, and ID cards.
2.Facility Management
-Arranging travel and Air, Train and Bus tickets, hotel stay and conference meeting and board rooms for MD, CEO, CFO, and other employees.
-Handling all the activities of housekeeping, Security and other office maintenance, etc
-Arranging and coordinating conferences, seminars, parties, and other events hosted by the company.
-Monitoring the hygiene level of the pantry.
-Monitoring the function of the security officer.
3.ISO and MIS
- Preparing and maintaining forms related documents to ensure the ISO needs and analyzing forms and feedback to improve the quality of service.
- Maintaining I&S (Admin) related to MIS.
4.Vehicle Management
- Coordinating with head office for purchase company vehicle such as preparing PO, collecting Pre Invoice and dealer for the registration process.
-Maintaining related documents such as RC copy and Insurance.
-Renewing of insurance before the due date.
-Responsible for maintenance of company vehicle and repair and services.
5.Record Management
- Dealing with RMC for files deposition/retrieval and maintain its MIS.
Highlights
-Successfully provided proper deliveries to my internal stakeholders as per tasks allotted to me for Tamil Nadu state as per company policies.
Education qualifications:-
-Completed Bachelor of Computer Applications, University Of Thiruvalluvar, on the year of 2009.
-12th Class and 10th Class completed, State Board School on the year of 2009 and 2004.
Technical qualifications:-
-Well versed with MS office and Internet applications.
Personal abilities:-
-Leadership qualities in attention to details, punctual and reliable, supervision and ability to multitask and manage conflicting demands.
Awards and Achievements:-
-Received a “Mahindra Rise Awards” thrice for my best performance in 2013, 2015 & 2019.
-Participated in PCMM training and supported to get PCMM 2.0 certificate for our Infrastructure & Services - department.
-Prepared a Safety Manual and SOP for the company.
Personal Details:-
Interest - Willing to relocate to Bengaluru city.
Address -No- 1566, B3, 3rd Floor, Srivallabham Apartment, 16th Main Road, Anna Nagar West, Chennai – 600040
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