Executive Assistant Carlyle Group

Tonya T. Eversley

New York, NY • 917-***-**** • **************@*****.*** • linkedin.com/in/tonya-e/

Executive Assistant HR Generalist Profile

“Specializing in facilitating high functioning executives to deliver tangible outcomes.”

Energetic, versatile, and diligent professional with more than a decade of experience and expertise in executive administrative and HR support roles. Pivotal in leading HR procedures, enhancing productivity, and implementing technology solutions. Well-versed in calendar management and expense sheet management with matchless analytical skills. Strong capacity to document data for management reporting and showcase solid experience in event and travel coordination. Exhibits sound decision-making and proactive problem-solving talents. Technically astute professional with outstanding organizational and multi-tasking skills. Articulate communicator with the ability to interface seamlessly among senior management and junior personnel while promoting unmatched professionalism and sound work ethics.

Documentation & Reporting

Expenses Sheet Management

Technology Integration

Team Collaboration

Administrative Support

HR Operations

Travel Arrangements

Event Marketing

Schedule Management

Process Improvement

Management Reporting

Workflow Optimization

Technical Proficiencies: Windows 10 MAC IOS Workday Concur Expense Wire Microsoft Office Suite G- Suite Outlook Certify QuickBooks Deal Cloud Blue Jeans

EDUCATION

Eastern Gateway Community College, Online • A.A.B. Professional Office Management (Expected: 2022)

John Jay College of Criminal Justice, New York, NY • B.A. Culture & Deviance Studies (Expected: 2022)

PROFESSIONAL EXPERIENCE

2020 to Present • AON- Cover Wallet, New York, NY

Executive Assistant/ Office Manager

Administer busy schedules and calendars for the President and Chief Customer Officer with minimal supervision. Serve as business continuity point person and track monthly costs for New York City and Rochester offices. Led team and third-party engagement tasks as well as optimize daily office duties.

Streamline onboarding process by finalizing first-day practices and leading new hire orientation monthly.

Spearhead complete cycle of onboarding and offboarding employees by leveraging management acumen.

2019 to 2020 • New York University, New York, NY

Administrative Manager/ Executive Assistant

Oversaw calendar and schedule for the routine tasks of Chief Investment Officer. Managed local and international flight bookings and drafted comprehensive travel itineraries. Analyzed expense reports, Amex bills, invoices, purchase orders (utilizing iBUY: NYU exclusive software for requisitions and purchase orders), and receipts for reimbursement. Submitted invoices against purchase orders to maintain records up to date. Documented reports by utilizing Excel and PowerPoint.

Acted as a key liaison between board members, university trustees, and executive leadership.

Directed HR duties and processes within Investment office by using acquired practicum.

Played a leadership role in directing and training an executive assistant to obtain set goals.

2018 to 2019 • The Carlyle Group- AlpInvest Partners, New York, NY

Executive Assistant

Referenced materials by utilizing Deal Cloud and processed filing and receiving of official documents. Recorded and drafted minutes of executive-level meetings to maintain the information database. Updated extensive expense reports, including costs of domestic and international flights fortnightly by leveraging the use of Concur. Functioned as the pivotal point of contact among executives, all existing clients, and internal staff.

Completed all assigned executive assistant tasks for 4 top executives and their 5 analysts at an international firm.

Oversaw management of complicated calendars using MS Outlook connected with Deal Cloud software.

2016 to 2017 • The Shopping Center Group, New York, NY

Executive Assistant

Administered daily needs and schedule as direct assistant to Top Grossing Broker/ Partner. Documented monthly expenses report via Certify program by following allowance of Partner. Tracked deals effectively by designing excel sheets. Created promotional designs for client tours by utilizing Microsoft Office Suite, including PowerPoint, Word, and Publisher.

Organized meetings, attended calls, and made arrangements for all domestic and international travel.

Processed all contractual documentation for solar deals with valuation over multi-million dollars.

2013 to 2016 • Sedesco, Inc., New York, NY

Executive Assistant

Provided assistance to CEO, COO, CFO, and General Counsel daily for personal needs and business activities. Aided Human Resource and Accounting departments as needed. Used QuickBooks for managing the preparation of invoices for payment. Revised and monitored all tenant and building insurances by using self-made systems. Conducted and advertised events for sister company AKS Wellness.

Arranged delivery of documentation and notices to tenants as spokesperson for management and General Counsel.

Flew to Germany to direct and represent AKS Wellness at Frankfurt Book Fair.

Assisted in the launch of several luxury skyscrapers, approximately $27.9mil - $71.5 mil per project, and organized bookings for travel using World of Travel.

2012 to 2013 • Corcoran Group, New York, NY

Executive Assistant (Contract Position)

Managed daily assigned tasks to ensure a seamless flow of operations. Enabled executives by supporting calendar and schedule management. Cultivated productive relationships with staff members for amplifying team efficiency and transparency.

Remodeled IT/database systems of over 2000 confidential files in 4-months.

Compiled customer tracking analysis report for $3.25M account to promote engagement and improve sales.

Led activities for the front office of a top-producing real estate agent with annual revenue of $60M+.

EARLY CAREER

Manhattan Skyline, New York, NY • Administrative Assistant/Leasing Agent (Contract Position)

Citi-Habitats Marketing Group, New York, NY • Office Coordinator (Contract Position)

Halstead Property, New York, NY • Administrative Assistant/Listings Processor

Contact this candidate