Project Manager Administrator
Resume:
JOHANA GARCIA
******.*******@*****.***
SKILLS & ABILITIES
●Bilingual (Spanish & English)
●RTA’s, RFP’s, Submittals and Contracts
●Accounts Payable/ Accounts Receivable
●Proficient in MS Office Applications with Advanced Excel Skills (Pivot Tables & V Look-ups), Oracle and QuickBooks, CMiC, Textura, Microsoft Project, RedTeam, Bluebeam Revu
●Budgets and forecasting, and keeping projects under budget
●Word Processing and typing 65 WPM
●Experience interacting with high level individuals in corporate, political and social settings
●Strong diplomacy skills with the ability to maintain confidentiality
●Leadership Capabilities that motive staff to exceed expectations.
EDUCATION & CERTIFICATIONS
●Bachelor of Science in Construction Management - FIU, 2014
●Project Manager Certificate, 2013- Duke University (online)
PROFESSIONAL EXPERIENCE
MTCI Private Providers - Miami, FL 2016-2019
Project Manager Assistant
●Create and maintain project binders, files and contact lists.
●Update drawings and drawing logs, distribution of drawing revisions.
●Organize and track permits as required, creating formal RFI’s from Super/PM drafts, distribution and tracking of same.
●Update drawings with ASI/RFI information.
●Project photo documentation and tracking.
●Subcontract administration
●Track, Organize and prepare invoices for Project Management
●Gather all required close out documents.
●Attending all Owner and Subcontractor meetings and maintaining detailed meeting minutes for same.
●Tracks all significant information in Procore and Prolog; i.e. updates, meeting minutes, document transmittals, drawing logs, submittal/shop drawing logs, request for information logs, potential change order logs, etc.
●Sets up and inputs various items in Procore. i.e. subcontracts, change orders, purchase orders, vendors, cost codes, budgets, etc.
●Prepares Owner contracts, subcontracts, owner change orders, and work orders for review and action. Maintains logs, writes change orders to owner, subcontractors, and vendors, as required.
●Reviews and prepares Owner, Subcontractor, Vendor or other invoices for prompt Project Management approval, processing and payment.
●Ensures timely and accurate logging, distributions and filing of all correspondence and/or other pertinent documents.
Independent General Contractor - Miami, FL 2012-2015
Specialized in Building Luxury Home for Athletes (As-Needed Project Based)
Project Manager
●Tracked multiple high value projects throughout Miami daily with Microsoft Project to ensure timelines and deadlines were met.
●Customer Focused being responsible for responding On call 24x7 to daily change orders from clients/customers supporting their specifications (Appliances, fixtures, color, finishes, etc.)
●Experienced taking the time with Customers/Clients to completely understand their needs and desires, fostering long term relationships to help meet and exceed expectations.
●Performed multiple walkthroughs, on-site and remote via video conference (depending on customer’s location), conducting punch list assessment
●Ensure complete, accurate daily documentation of work orders / tickets, understand sub scope of work to avoid unnecessary change orders.
●Develops and organizes the field team, arranges for temporary facilities/ utilities for job site.
●Ensured property safety measures were in place, holding weekly safety meetings and equipping personnel with appropriate personal protective equipment as required by the company's safety policies (and as required for weather conditions).
●Projects Completed:
oCompleted multiple Luxury Home projects throughout Miami (Fisher Island, Coral Gables, South Miami, etc.)
oProjects ranged from a minimum of 5,000 square feet to 25,000 square feet
oTotal cost of projects varied from $175,000 to $2.5 million
oConstruction & Renovation Projects lasted approximately 60 days to upwards of 9 months (depending on the client’s expectations) keeping projects under budget and on time.
Comcast Cable, Miami 2005-2015
Construction Department
Senior Project Manager / Project Administrator
●Provided executive level administrative support to the Vice President of Construction where I was required to demonstrate the ability to improve procedures with demanding deadlines
●Involved with the Full Life Cycle of Multiple Multi-Million Dollar Construction Projects, from Obtaining pre-qualification for subcontractors, to creating subcontractor agreement based on approved scope of work, to Processing change orders (SCO, RCO’s, CO’s) based on approved scope.
●Tracked and provided financial and insurance documentation required for owner required insurance programs, certification process and audits
●Responsible for Project Set-Up- Ensure that proper tool, processes and other equipments are in place prior to the Beginning of a project
●Oversaw Risk Management for the projects, specifically with sub-contractors, in reviewing contract amounts.
●Served as the Liaison for the Director managing his expectations for project delivery, escalating project issues, risks, and recommendations as appropriate
●Assisted in buyouts including; proposal acquisition from subcontractors, screening and background checks, distribute contract documents/bid document, issue a Request for Proposals.
●Responsible for Creating OS&E, FF&E spreadsheets by Project, updating them daily or weekly to track and report to upper management/complete ownership of status.
●Manage job controls to ensure compliance with contract, budget, schedule, forecasting and job costing.
●Develop and maintain project schedule to ensure work is completed on time and under budget.Provide technical support in construction planning, quality control, interpretation of design, application of construction methods, resolution and documentation of design conflicts, and constructability reviews to ensure successful job completion.
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