Executive Assistant Administrative Specialist

JASKIRAN BERI

Executive Assistant

*** **** ****** ********** ** 11801 (646) - 683-9148 ************@*****.*** Qualifications Summary

l Accomplished executive assistant with more than 15 years of administrative and training experience providing high-level support to a CEO and other top executives. l Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks.

l Proficient user of MS Office (Word, Excel, PowerPoint, Access and Outlook). Type 65 WPM. Skills

§ Executive Assistant job qualifications and requirements

§ Ability to multitask and prioritize tasks.

§ Excellent time management skills.

§ Well-developed organizational skills.

§ Attention to detail.

§ Great verbal and written communication skills.

§ Professional discretion.

§

Professional Experience

Executive Assistant, Oct’ 2019 to Present BST UNITED CORP. FARMINGDALE, NY

Preparing financial statements, reports, memos, invoices, letters and other documents

Answering phones and routing calls to the correct person or taking messages

Handling QuickBooks and bookkeeping

Handling Account Payables and Receivables

Preparing and Coordinating meetings with vendors and clients

Greeting visitors and deciding if they should be able to meet the Executives

Using various software including MS Office, Intuit, database

Reading and analyzing incoming memos submissions and distribution

Making administrative arrangements for Executives

Performing office duties that include ordering supplies, scheduling of employees, payroll, managing performance and the related reports etc.

Opening, sorting and distribution of incoming mails, faxes, emails and other correspondence

Provide general administrative support such as maintenance of office, cleaning of office etc.

Administrative Specialist, June’ 2018 to Sep’2019 LOTUS MANAGEMENT GROUP HICKSVILLE, NY Joined as an Assistant and out performed by taking extra responsibilities and then in a larger role was doing Pool Margins, Vendor Management, Handling Compliance and Violations, Handling S2 K software, publishing performance reports, Leading meetings independently and closing contracts, single point of contact for all requirements from the 22 gas stations and convenience stores owned by the Group.

Calculate Pool Margins based on Cost price for 22 Gas stations

Track and manage sales performance data on a daily basis for the above

Handle Compliance and Violations for overall business

Manage the S2K Software for entire chain of business

Vendor Management for all convenience stores.

Prepare daily, weekly and monthly reports

Independently close contracts and buy downs with manufacturers

Train the new hire for the S2K software.

Administrative Assistant, April’ 2018 to June’2018 NISTAR MARKETING HICKSVILLE, NY Key Highlights

Prepared Shipments, Style Creations, Raw files for the warehouse.

Setting up appointments, Answering Customer queries online.

Inspection of warehouse stock.

Office Administrator, July 2015 to Jan ’2017 KK MEHTA CPA GARDEN CITY, NY Key Highlights

Independent accountability to prepare payrolls, Attend to calls and mails for the team, liaison with team members for filing of paperwork, scanning, fax, mails etc.

Preparing 1099s and working on File cabinet and Accountants World. Head for Learning & Development, India (12+ years) Key Highlights

Independent accountability to plan, prepare & execute Programs across the South for the organization.

Conceived, designed, pioneered and implemented various learning programs ensuring customer centricity and employee development as the outcome.

Instrumental in strategizing, formulating & executing Learning & Development and Training & Development for the organization.

Technical Skills

Microsoft Office Suite: PowerPoint, Excel, Outlook, Word; Google Drive: Docs, Sheets, Slides, Gmail; Social Media: Twitter, Facebook, Instagram; Photoshop; Sales force; ADP, QuickBooks

Education

Diploma in Hotel Management in 1998.

BA (Bachelor in Arts) from Punjab University in 2002

Contact this candidate