Administrative Assistant Encoder

ROSANNO M. PASCUA

Contact No: 095******** Email: **************@*****.***

Permanent Address

**-* ****** ******, ***** City

Davao Del Sur, Philippines

OBJECTIVE:

To utilize as well as to contribute my knowledge and expertise and to pursue professional career through dedication, hard work and professional excellence in a big systematic company or institution.

WORK EXPERIENCES:

2014 November to 2021 March Administrative Assistant II

Academic Affairs Department

College of Medicine

King Saud Bin Abdulaziz University

for Health & Sciences,

Ministry of National Guard Hospital - Jeddah

P.O. Box 9515 Jeddah, KSA 21423

Job descriptions:

Act as primary contact for those seeking appointments and maintain diary by scheduling appointments appropriately

Liaise with department personnel, hospital administrators and other organizations, to facilitate communication and appropriate action on behalf of the department

Formulate a variety of correspondence including those of sensitive in nature, transcribe correspondence, minutes of meetings, committee formation orders, and assure distribution as required

Establish and maintain database filing system

Receive, screen, register, distribute and prioritize all incoming mail, electronic and hardcopy

Maintain committee files as required

Develop meeting agenda and prepare minutes information package, record and transcribe minutes, compose all related action memoranda and track follow-up issues to completion of meetings

Ensure quantities of office supplies are maintained

Prepare reports as instructed

Provide holiday coverage as appropriate

Use the chain of command appropriately to communicate and resolve issues

Delegate and prioritize workflow and supervise lower reports

Maintain confidentiality at all times

Perform other job related duties as required and as instructed

2007 March to 2014 November Administrative Assistant III

Operation Development

Primary Health Care Department

King Abdulaziz Medical City - Jeddah

P.O. Box 9515 Jeddah, KSA 21423

Job descriptions:

Special Purchase Requisition (SPR) receiving, processing and follow-up (Petty Cash and Regular Request)

Completion of SPR Clinical Requirements in coordination with the end-user.

Processing Cost Estimation Pre-Approval (Petty Cash)

Computation of receipts (Petty Cash)

Processing of SPR (Automation & Approval )

Liaise with Primary Health Centers in preparation of PHC yearly Capital Equipment Requirements.

Liaise with the technical departments in regards of evaluation of products offers.

Preparation of Medical & Non-Medical Supplies request for various PHC Centers.

Arrange for supplies delivery to PHC Centers.

Coordinate the required equipment inspection prior to delivery

Use the chain of command appropriately to communicate and resolve issues

Delegate and prioritize workflow and supervise lower reports

Maintain confidentiality at all times

Perform other job related duties as required and as instructed

2005 December to 2006 December Logistic Assistant II

Logistics Department

King Abdulaziz Medical City - Jeddah

P.O. Box 9515 Jeddah, KSA 21423

Job descriptions:

In-charge of receiving/issuing stocks up to the end users

Data encoder

In-charge of delivery

Monitoring of BBD (Best Before Date) of stocks

Prepares monthly inventory reports

1994 January to 2005 December Assistant Planner

Logistics Department

Heinz, UFC, Inc., Dumoy, Toril

Davao City, Philippines

Job descriptions:

Planning for production schedule monthly/weekly base on the approved sales forecast.

Prepare monthly forecast for Raw Materials (RM) and Packaging Materials (PM) and timely monitor its inventory as required.

Assists in issuing and tracking production orders, ensuring that required material is supplied to the production floor, as according to the production schedule.

Assists in expediting and prioritizing work orders and coordinating and managing daily production schedule meetings

Assists in the analysis of sales order releases with respect to capacity planning and material requirements.

Interfaces with manufacturing personnel, purchasing personnel, etc. on material status and production planning issues.

Provides other support to production and management as required.

Field incoming calls from priority customers on order status

Perform cycle counts when necessary.

Freight Handling

1993 July to 1993 December Quality Control Assistant

Production Department

Coca-Cola Bottler’s Corporation

Ulas, Davao City, Philippines

Job descriptions:

Data Encoder

Freight Handling

Warehouseman

1993 January to 1993 June Price Encoder

Park N’ Shop

Victoria Plaza, J.P. Laurel Avenue

Bajada, Davao City, Philippines

Job descriptions:

Data Encoder

Information Technology

Item Master (barcode)

Purchasing canvasser

SEMINARS ATTENDED:

Bureau of Fire of the Philippines

Master Production Scheduling Courses, Asia Pacific – Oliver Weight

Mountaineering Federation of the Philippines, Inc.

5’s – Value’s Seminar

Food Handlers

MEMBERSHIP/AFFILIATIONS:

Presiding Officer – Employees Council

Vice Chairman – National Employees Council

Firefighter’s Association, Philippine Chapter

Sunday’s Runner Club

Mountaineering Federation of the Philippines

SPECIAL SKILLS:

Computer literate in various windows applications (Microsoft Word, Microsoft Excel, MS PowerPoint).

Management Planning, Structuring and Formatting

EDUCATION

College Bachelor of Science in Economics

Holy Cross of Davao College

Sta Ana Avenue, Davao City

1989 October

Secondary St. Peter’s College of Toril

Toril, Davao City, Philippines

1986 March

Primary Talomo Central Elementary School

Talomo, Davao City, Philippines

1982 March

PERSONAL DATA:

Birth date : 1969 December 1

Place of Birth : Brokenshire Hospital, Davao City

Nationality : Filipino

Age : 51 years old

Sex : Male

Height : 5’9

Weight : 80 kilos

CHARACTER REFERENCE:

Dr. Mubarak Al Mansour

Associate Dean, Academic & Student Affairs

College of Medicine

King Saud Bin Abdulaziz University for Health Sciences – Jeddah, KSA

Mr. Munassar Al Sharif

Associate Deputy Executive Director, Operations Development, PHC

King Abdulaziz Medical City-WR, MNGHA, Jeddah, KSA

Mr. Alan Sitjar

General Manager

UFC Philippines

Mr. Jerry Alisasis

Production Manager

UFC Philippines

Mrs. Manar Al Mutlaq

Coordinator, Academic Affairs Depart.

College of Medicine, Jeddah

King Saud Bin Abdulaziz University for Health Sciences – Jeddah, KSA

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