Majlinda Gjoka

*** **.***** ******

Staten Island, NY 10305

Cell Phone: 267-***-****

E-mail: admvgc@r.postjobfree.com

LinkedIn: http://www.linkedin.com/in/majlindagjoka

WORK EXPERIENCE

**/**/****- *resent Accounts Payable Temp

Jacent Strategic Merchandise

860 Welsh Road Manage the incoming accounts payable email, send expense invoices for approvals

Huntingdon PA 19006. and process them at Sage 500 accounting software. For inventory items ordered by

purchase orders check the invoices with purchase orders for quantity, description

costs at Newco software.

Resolve the invoices issues with the receiving and buyers department.

Reconcile the vendors statements and resolve problems with vendors or other

departments of the company. At the end of the month do accruals for expense

and inventory items for two warehouses. For open purchase order ask vendors to

send copy of the invoices. Respond to the vendors phone calls.

10/03/2019 – 01/31/2020 Senior Accounts Payable Specialist Temp

DIA Drug Information

Association Manage incoming accounts payable mail and email, send invoices for approvals

800 Enterprise Road. Review invoices and expense reports for appropriate approvals and accounting

Horsham, PA 19044. codes process them at Great Plains.

Print checks weekly, make domestic and international wires and process them.

Process ACH’s for automated payments.

Use Concur for credit cards and cash expenses.

Transmit electronic file to the bank for all checks issued for the bank positive pay

system. Void checks at GP and at the bank.

Reconcile vendors statements and resolve problem for invoices

communicating with vendors or other departments of the company.

Maintain and update vendors master files. Participate with month closing which

includes accruals, intercompany reconciliations, prepaid and fixed assets.

Scan documents and use postage machine for mailing checks.

03/18/2019-05/21/2019 Accounts Payable Temp

Holy Family University

9801 Frankford Ave Review invoices, expense reports, financial obligations forms for appropriate

Philadelphia PA 19114 approvals, accounting codes, vendor information and appropriate documentation.

Process Financial Obligation Forms accurately in the Ellucian Colleague System.

Research and respond to all accounts payable inquiries and correspondence in

prompt and courteous manner.

Maintain and update accounts payable files including invoices, payment

information, W-9’s.

Manage incoming and outgoing mail and email.

Process various types of payments which includes: ACH and Credit card.

02/04/2019-03/06/2019 Accounts Payable Temp

SICOM System.

1684 S. Broad Street #300. Coding and entering invoices after approvals. Creating invoices and integrating to

Lansdale, PA 19446. Sage for inventory items. Checking vendors statement for open invoices. Filing

Invoices.

01/10/2019 – 02/01/2019. Accounts Payable Specialist Temp

Lutron Electronic

3477 Corporate Parkway Process three ways matching invoices into J.D. Edwards, validating invoices to make

Central Valley, PA 18034 them available for payment. If applicable enter tax and freight, verify the appropriate

approver. Analyze Exceptions: sending to AP strategic buyers for price and

quantity approval, to AP tactical buyer for freight, tax, energy surcharge and other

surcharges approval. Getting the mail, distribute the documents to the appropriate

person, scan all invoices, statements, credit and debit memos, check requests to

Lexmark, verifying scanned documents for clarity. Stamping first page of invoices at

J.D. Edwards and route to forward. Deleting documents that are duplicates or not

needed. Monthly rent invoices, A/P inquiries mailbox and other duties as needed,

correcting invoices entered wrong, verifying and

deleting duplicate invoices etc.

10/24/2018-01/09/2019 Accounts Payable Manager Temp

Arcadia University Responsible for managing all functions related to the Accounts Payable operation. 450 S. Easton Road Approves and processes all monetary disbursements in Accounts Payable and Glenside, PA 19038 supervises work study students. Responsibilities include, but not limited to:

interfacing with departments, students, professionals, administrative and

executive staff within the University and external organizations. Maintain

accurate records and control reports. Verify that transactions comply with

the policies and procedures of the University, as well as, with any federal &

state regulations. Liaise between University and vendors regarding outstanding

issues which may involve follow-up with specific individuals / departments.

Execute the lifecycle of operations for accounts payable, which include:

audit of invoices, check requests, maintain vendors master file obtaining W-9 form.

07/23/2018-10/23/2018 Accounts Payable Processor Temp

Toll Brothers Process invoices, expense reports using JD EDWARDS, scan documents at

250 Gibraltar Rd Faith check all images for clarity. Indexing P cards, rental check requests.

Horsham, PA 19040 Auditing Vendors Master Files. Matching Checks, ACH and Wires.

07/17/2000-03/22/2018 Accounts Payable, Accounts Payable Supervisor. Accounts Payable Coordinator

Polysciences Inc.

400 Valley Road

Warrington, PA 18976

02/08/2016-03/22/2018 Accounts Payable Coordinator

●Executive summary of the job’s core purpose (Maintenance, Marketing and

Research & Development)

●Overseen and performed accounting functions related to the efficient maintenance and processing of all accounts payable transactions and relationship.

●Performed all kind of payments in US dollars and in foreign currency (by check, visa card, petty cash, wire transfer, draft etc.)

●Interacted with senior management and other departments as needed to discuss invoices and approvals.

●Checked invoices for the use tax per items that are taxable.

●Fielded vendor questions, researched paperwork, checked invoices status and worked with the vendors to resolved issues. Reviewed and reconciled vendors statements and followed -up on all open issues. Contacted vendors for additional invoice copies if necessary and ensure invoices are processed and paid.

●Entered journal entries for Fixed Assets and Prepaid Accounts which required a job number in the accounts payable system.

●Maintained and organized scanning of invoices and other supporting documents.

●Performed daily sheet for six companies.

●Petty cash custodian.

●Managed and performed tasks such as expense report, reimbursement, visa cards, etc.

●Complied with all Internal Company Policies and Procedures.

●Prepared weekly check runs for two companies, obtained proper signature and mailed/distributed checks.

●Transmitted electronic file to the bank for all checks issued for the bank positive pay system.

●Processed void stop payments and resolved returned checks as needed.

●Entered and reconciled daily bank transactions.

●Supported the accounting manager with month end closing which includes AP accruals, reconciliations and Inter- company account reconciliations.

●Processed credit applications, tax-exempt forms, when they are requested.

●Maintained Vendor Master Files.

●Assisted in the estimates of needed cash on weekly basis.

●Assisted in the preparation of year-end audit work papers.

04/2005 – 02/07/2016 Accounts Payable Supervisor

●Performed all kind of payments in US dollar and out USA in Foreign Currency (by check, visa card, petty cash, wire transfer, draft etc...).

●Entered and reconciled daily bank transactions.

●Reviewed invoices to ensure all supporting documentation is attached.

●Assisted and performed the coding, processing and posting of internal and external vendor invoices.

●Assisted and managed tasks such as expense report reimbursement, visa cards, etc.

●Checked invoices for the use tax per items that are taxable and made a monthly payment.

●Approved some documents at other departments.

●Administrated maintenance, marketing and research & development job numbers.

●Monitored the daily management of cash flow which includes mailing checks by due date and making wire payments. Prepared estimated of needed cash on weekly basis.

●Performed weekly check printing, sorting, and sending them out.

●Initiated questions to Purchasing for vendor invoices issues or problems.

●Maintained Vendor Master Files.

●Complied with all Internal Company Policies and Procedures.

●Fielded vendor questions, researched paperwork, checked invoices status, and worked with the vendor to resolved issues. Reviewed and reconciled vendors statements and followed -up on all open issues. Contacted vendors for additional invoice copies if necessary and ensure invoices are processed and paid.

●Supported the accounting manager with month end closing which includes AP accruals, reconciliations and Inter- company account reconciliations.

●Ensured all fixed asset transactions were properly coded.

●Entered journal entries for Fixed Assets and Prepaid Accounts which required a job number in the accounts payable system. Scanned documents.

●Processed credit applications, tax-exempt forms, when they are requested.

●Assisted in the preparation of year-end audit work papers.

●Performed daily sheet.

●Performed daily decision based on the cash flow to make a loan payment or to borrow money.

●Back up for billing.

07/17/2000-03/2005 Accounts Payable

Performed all A/P transactions. Back up for Accounts Receivable.

Education

Finance Bachelor’s Degree

Agricultural University of Tirana, Albania

Computerized Business and Accounting Program- Diploma

DPT Business School, Philadelphia, PA 19116.

Excel 97 Intermediate, Certificate.

Eastern Center for Arts and Technology, Willow Grove PA 19090

Outlook 98 Introduction, Certificate.

Eastern Center for Arts and Technology, Willow Grove PA 19090

Access 97 Introduction, Certificate.

Eastern Center for Arts and Technology, Willow Grove PA 19090

International Bankers Training Budapest, Hungary

Certificate

French Language Diploma from Paris, France

Alliance Françoise Tirana, Albania

Skills and Strength

●Proven trainer for Accounting Operations.

●Four years’ experience as a backup of accounts receivable.

●Experience in using Microsoft Dynamics GP for nine years, JD Edwards in 2018, Macola and Unix Software, some training in SAP recently.

●QuickBooks and Peachtree studied at school.

●Computer skills including MS Excel, MS Word, Outlook and Internet.

●Experienced communication with all levels of management.

●Very good with mathematic skills.

●Responsible, self-motivated and confident.

●Successful in team environments.

●Ability to prioritize and handle a high workload volume.

●Honest and trustworthy.

●Hard working will do whatever it takes to get the job done.

●Ability to show initiative, take responsibility and respond effectively to changing priorities and demands.

●Detail orientated and highly organized.

●Excellent in understanding the entire accounts payable,

Contact this candidate