Payroll Accountant Performance Materials

Jacqueline Igbikiowubo

Houston, Texas *****

****************@*******.***

832-***-****

Summary

Dedicated Payroll Professional with in-depth experience in Payroll, HR, Benefits, Union and Accounting who has worked with several ERP systems. Strong and detailed payroll reporting distribution and processing as well as detailed HR and Benefits processes and knowledge. Responsible for supervision of employees, month-end and year-end close, reconciliations of payroll accounts, budget management, Accounts Receivable/Accounts Payable, as well as General Ledger. Strong and detailed payroll reporting distribution and processing as well as detailed HR and Benefits processes and knowledge.

Technical & Professional Skills

Microsoft Office Suite 2016

Lotus Notes

Dynamics

JD Edwards

SAP

PeopleSoft

ADP Workforce Now

EV5 (ADP)

ADP Benefits/Reporting/ Invoicing

Kronos

E-Time

Ceridian

Workday

OSV OneSource Virtual

Oracle

Peachtree

Great Plains

Platinum

Paychecks

AS400

Education/Memberships/Affiliations

Everest University Graduation February 14, 2009

Associate of Science – Accounting

Ashford University Present

Seeking to obtain Bachelor of Science in Accounting

Professional Experience

Ascend Performance Materials 10/2019 to Current

Sr. Total Rewards Payroll Specialist

Oversee the Full Cycle process of US payroll, and complete On Demand Payments as needed, responsible for full funding disbursement of each payroll completed. Responsible for all manual payments.

Responsible for employees benefit deductions. Process employees STD eligibility. Oversaw the review of employees changes and responsible for making any needed changes into the payroll system for BI-Weekly payroll.

Serve as the primary point of contact with the payroll vendors, timekeeping vendor (Workday), and tax filing service vendor (ADP/OSV).

Document and maintain appropriately controlled policies and procedures for the Total Rewards department. Maintaining training documents.

Provide supporting materials and data for internal/external auditors including 401K, HR and Finance audits.

Issue W2 and W2c forms.

Reconcile tax payments and tax filings to ensure accuracy. Reconcile payroll accounts for month end close. Work very closely with payroll for all accounting questions.

Process the monthly relocation files. Process monthly gross up files for wage reasons.

Submit 401 to Fidelity after reconciling the file each payroll.

Process Garnishments for employees. Process the GL after each payroll.

Ensure compliance with federal and state laws, regulations and company policies/procedures; stays abreast of changes and new developments by researching and interpreting regulatory requirements including FLSA, Wage & Hour and Texas Payday Law; resolves wage/hour issues for payroll processing.

Global payroll processing for China and Europe

Submit Global Funding. Reconcile Global payroll accounts as needed for employees.

Process Global Payroll Funding

Oiltanking North America LLC 07/2019-10/2019

Payroll – HR Operations Manager (Contract)

Execute all aspects of the payroll function in the preparation and processing of the bank’s semi-monthly and monthly payroll, including maintenance changes, scheduled deductions, wage garnishments, union deductions and tax reporting.

Manage W-2 controls (reconciliation) and distribution, and auditing of the of the payroll process.

Audit payroll process to ensure accuracy of the payroll process, compile data from a wide variety of sources (e.g. time sheets/payroll, salary adjustments, tax deposits, etc.) for analyzing issues, make recommendations regarding policies and procedures and ensure compliance with mandated requirements.

Prepare and oversee the preparation of a variety of payroll-related documents (e.g. payment adjustments, retirement plan transfers, stop payments) and research discrepancies of payroll information (e.g. time sheets, leave accruals, overpayments, underpayments, etc.) for the purpose of documenting activities and issues; meeting compliance requirements, and providing audit references.

Prepare monthly report reconciling payroll entries and general ledger entries.

Maintain relationships with internal and external auditors and state and federal agencies and ensures compliance with established financial, legal and/or administrative requirements.

Ensure compliance with federal and state laws, regulations and company policies/procedures; stays abreast of changes and new developments by researching and interpreting regulatory requirements including FLSA, Wage & Hour and Texas Payday Law; resolves wage/hour issues for payroll processing.

Work closely with internal audit and outside auditors regarding completion of payroll audit and other HR audits.

Evaluate and modifies the company’s payroll policies to make sure that all programs are competitive and in compliance with legal requirements.

Prepare and distribute written and verbal communication to inform management and employees of payroll and or any other policies.

Monthly billing and invoices as needed. Process the GL after each payroll. Process the GL after each payroll.

PrimeFlight Aviation 02/2018 – 07/2019

Sr. Payroll Analyst

Responsible for processing full cycle payrolls Weekly, Bi-Weekly and Union payrolls. Utilized ADP EV5, and Kronos, for about 2500 plus employees, which was multi-state including CA, PA, NY, FL, CH, NM

Review reports and registers for accuracy and suggest audit methods to improve efficiency.

Process the GL after each payroll. and implemented standard operation procedures for the payroll groups to ensure the quality, timeliness, and accuracy of payroll data and payroll processing.

Verified and approved payroll wires and manual check request.

Processed all new hires, completed new hire training with the field locations, processed all terminations, processed all garnishments, completed all employment verifications, processed all unemployment claims, setup all direct deposits, setup tax withholdings for state and federal, processed benefit setups, and processed leave of absence, updated compensation as needed for jobs per location and new hires.

Responsible for Union Billing for 4 Different agreements. (Including Dues and Welfare) Processed Full Cycle Account Payables including Benefits and Payroll Vendor Billing invoices. Processed billing for the payroll cost centers for each location.

Performed monthly close and created journal entries as needed. Setup the General Ledger,ran cost reports out of ADP. Ran benefit-billing reports.

Administer quarter end and year end process which includes auditing the W-2s, review quarter end and year end reports, preparing corrected W-2s, review wage and tax registers, and working with vendor to ensure tax returns are filed correctly.

Responsible for assisting with 401K, internal and external audits and reconciliation of 401k files to the payroll registers. Setup 401K for employees and processed 401k loans.

Supervised two full time employees. Developed close working relationships with employees, managers, and outside vendors.

Total Concepts EMS 06/2015 – 12/2018

Payroll/HR Manager

Processed Texas only payrolls Weekly and Bi-Weekly Full Cycle. (ADP Work Force Now, Concur and ETime). Completed the general ledger and payroll weekly audits.

Processed garnishments, direct deposits, setup tax withholdings, setup all benefits, sent out cobra notices, and processed all unemployment claims and attended any appeals as needed.

Processed W2's and W2C's. Processed and approve all Federal 940's and 941's. Worked with third party agency for our benefits, processed the 5500 tax form for benefits.

Recruiting for all open positions, posting of all new jobs, processed all new hires, completed all new hire orientations, and completed all terminations.

Managed the leave the process, managed the Vacation process, and managed the compensation of employees as well as positions.

Monthly cost reports, monthly payroll reports, monthly hours' reports, manager reports as needed.

Full Cycle Accounts Payables and Billing.

Full Cycle Accounts Receivables.

Preformed monthly close and journal entries. (Dynamics)

Supervised 3 full time employees. Developed close working relationships with all employees, monthly managers training and budget meetings, and making outside vendors visits. Performed varies of other duties as needed.

Applus RTD 09/2014 – 06/2015

Sr. Payroll Analyst

Responsible for maintaining the integrity of personnel data for 6000 employees and for processing multi-state payrolls (CA, NY, NJ, OH,) Weekly, Bi-Weekly and union payrolls all Full Cycle. (ADP PayExpert, E-Time and Concur).

Processed garnishments, direct deposits, setup tax withholdings, unemployment claims.

Processed all new hires, completed all terminations, maintained all employee's benefits and helped facilitated open enrollment of benefits, sent out cobra notices.

Maintain and analyze payroll transactions in accordance with company, Federal and State policies and procedures.

Review reports and registers for accuracy and suggest audit methods to improve efficiency.

Verify and approve all payroll wires and manual check request.

Successfully developed and implemented standard operation procedures for the payroll department to ensure the quality, timeliness, and accuracy of payroll data. Prepared and implemented basic payroll and time and attendance training materials for US field locations.

Responsible for General Ledger Accounts. Performed monthly close and journal entries. (Axpeta Accounting System).

Administer quarter end and year end process, review quarter end and year end reports, process W2's and W2C's

Responsible for assisting with 401K, internal, and external audits and reconciliation of 401k files to the payroll registers.

Developing close working relationships with employees, managers, and outside vendors.

Supervised one full time employee.

Maersk Oil 02/2014 – 09/2014

Sr. Payroll Accountant

Processed Semi-Monthly payroll for the US employee's and a Monthly payroll for Expat employees in an accurate and timely manner all Full Cycle for US employees and international employees. (ADP, Concor, and SAP).

Processed all new hires and completed new hire training, processed all terminations and sent out Cobra notices.

Pay Calculations related to off-cycle pay increase retroactive calculations, new hire first pays, and termination pay for all Expat employees. Worked with Expats on Visa process and all benefits needed.

Monitor, review and analyze payroll reports prior to and after payroll transmission to ensure accuracy of all foreign currency and taxes are accurate.

Processed direct deposits, manual checks, wires and all corrections.

Reconcile, review, and import Time data into HPL payroll system.

Process of all garnishments, unemployment claims, managed all employee leaves, updated compensation.

Responsible for 401K internal and external Audit; also, external and internal government accounts.

Monthly reconciliation of GL and all quarterly reports. Budget report, department cost reports, manager's reports.

Created payroll process procedures manual.

\Liaise with Payroll provider to ensure efficient operations and system compliance.

Processed Full Cycle Accounts Payables and Accounts Receivables.

Various other Accounting and Payroll duties as needed.

Direct Energy 11/2012 – 12/2013

Payroll Supervisor

Processed Full Cycle multi-state payrolls for bi-weekly and semi-monthly USA employees. (Ceridian, ADP and SAP)

Processed Full Cycle semi-monthly payrolls with multi-national and multi province for Canadian payrolls. (Ceridian, Cybershift and SAP)

Processed X-Pat employees. Process Maternity top ups, STD top up, LTD calculations and vacation calculations for our Canada employees and processed our leave employees.

Processed all new hires, terminations, cobra and unemployment claims.

Process direct deposits, manual checks, wires, EFT's and pay cards payment.

Reconcile and review all payrolls before processing.

Reconcile, review, and import time data into our time and attendance system for payroll processing.

Processed garnishments for US and Canada.

Responsible for 401K payments, internal, and external Audits for US.

Responsible for processing RRSP payments for Canada. Assist in year-end process for T4s and W-2s, 941, Releves

Assist with reconciliation of all tax forms including Quarterly and annual PIER deficiency reconciliation and corrections, employer health tax, Manitoba tax and Releve 1 returns.

Reconcile all union dues and remit payment to the various unions

Participate in internal, government and external audits

Preformed monthly close and journal entries.

Implemented payroll from Canada to the US.

Created processes and procedures for payroll.

Supervised Five Full Time Employees

Quanex Building Products 03/2012 – 11/2012

Sr. Payroll Accountant

Process payroll in a timely and accurate manner weekly, and bi-weekly and union payrolls all multistate and Full Cycle. Processing and balancing all payrolls and miscellaneous manual check runs also. (SAP and ADP)

Maintains payroll-related accounts and responsible for the reconciliation and accuracy of 10 accounts within our 2 complex accounting system (Salmon and SAP).

Processed direct deposits, 401K payments and setup tax withholdings for state and federal.

Processed all new hires, completed new hire training, and processed all employee's benefits and processed all leave request. Processed all terms, cobra benefits, and unemployment claims.

Audited payroll before finalizing to ensure the accurateness. Audit employee’s records for missing or invalid costing center information, generated costing centers and general ledger accounts and interface and generated various inbound and outbound interfaces with our different systems.

Processed quarter-end and year-end tax reporting and reconciliation. Oversaw payroll tax activities with 3rd party service provider, including compliance with local, state, and federal regulations and filing local, state and federal payroll tax returns. Create balance and tax adjustments (BNI and ADP).

Responsible for assisting with 401K, internal, and external Audit.

Responsible for making all union payments.

Processed all Garnishment and reconciled the account monthly.

Preformed monthly close and journal entries.

Processed full cycle accounts payable for about 99 vendors. And processed billing for different locations.

Supervised 1 full-time employee and 1 contract employee.

PSC Industrial Outsourcing 04/2009 – 03/2012

Payroll Accountant

Responsible for maintaining the integrity of personnel data for 3800 employees and for processing multi-state payrolls weekly, biweekly and union all multi-state and Full Cycle. (ADP EV5 and E-Time).

Processed garnishments, direct deposits, 401K payments and setup tax withholdings for state and federal.

Processed all new hires, completed new hire training, maintained all employee's benefits and oversaw open enrollment of benefits.

Processed all terms, cobra benefits, and unemployment claims.

Responsible for general ledger accounts and reconciled bank statements.

Maintain and analyze payroll transactions in accordance with company, Federal and State policies and procedures.

Verify and approve all payroll wires and manual check request.

Administer quarter end and year end process which includes auditing the W-2s, review wage and tax registers.

Successfully developed and implemented standard operation procedures for the payroll department to ensure the quality, timeliness, and accuracy of payroll data.

Responsible for assisting with 401K, internal and external audits and reconciliation of 401k.

Prepared and implemented basic payroll and time and attendance training materials for US field locations.

Responsible for conducting new hire orientation ensuring proper documentation is completed according to legal regulations and policy.

Developing close working relationships with employees, managers, and outside vendors.

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