Purchasing Assistant Administrative

Martina McManus

**********@***.***/703-***-****

Summary

Executive Assistant to C-Suite Executives with expertise in coordination, prioritization, and organization

Possess business acumen with the understanding of required confidentiality and sensitivity required

Outstanding communication and interpersonal skills, and collaborative team player

Professional Work History

DELLOITE, Arlington, VA (May 2009 – September 2020) May 2006 – September 2020

Sr Administrative Assistant to Partners, Principals and Managing Directors (Deloitte acquired division of BearingPoint)

Provided administrative support to Partners, Principals, Managing Directors, Senor Managers, Managers, and Project Team Leads

Coordinated multiple and very active calendars, and handled scheduling of meetings and conferences

Scheduled conference calls across multiple time zones and locations

Reconciled complex expenses using a chart of accounts, company APR, and compliance requirements, which resulted in efficient error free reimbursement for multiple executives, simultaneously

Coordinated global and domestic travel logistics in support of high-level executives

Ensured travel synchronization from one destination to the next

Scheduled conference room and coordinated with multiple catering agencies for appropriate support

Document development, printing support, clearance and escorting guests

Assisted with purchasing business cards, holiday greeting cards, and office supplies

Maintained office supplies and arranged equipment maintenance

BEARINGPOINT, INC., McLean, VA (May 2006 – May 2009)

Administrative Assistant – Finance and Accounting

Managed high level administrative duties to Vice President, Senior Managers, and various leading members of the firm

Assisted with the administrative needs to the MRS department, coordinated meetings, and catering

Set up conference calls, managed traveled logistics, researched hotels and set up accommodations

Reconciled credit card purchases

Assisted with purchase orders/payment schedules for contract employees

THE CAMBRIDGE COMPANY L.C., Vienna, VA July 2004 – May 2006

Purchasing Assistant

Printed Purchase Orders from FAST system and set up binders for new project managers

Produced, proofread and filed accurate contract documents, completed and properly executed

Set up/maintained vendor bid packages and files; researched problem invoices with vendors & accounting

Created and maintained vendor lists for all projects

Prepared and maintained Excel spreadsheet for weekly reporting of variance purchase orders

Exported data from FAST to an Excel spreadsheet for month end reports

Maintained rebate program files and prepared required check requests

Assisted in the preparation of bid comparison worksheets

Education

Northern Virginia Community College

Studied Human Resources Management

Skills

Microsoft Office Suite: (Word, Excel, PowerPoint, Outlook)

Public Notary

Contact this candidate