Executive Assistant Intern

Caroline Filips

New York, NY

(e) **************@*****.*** (c) 248-***-****

Experience:

Hearst Corporation, Luxury & Design Collection November 2018- Present Executive Assistant to the Publisher, Associate Publisher, & Group Marketing Director (July 2019- Present) Prepares internal and external meetings, including essential prep work Analyzes advertiser data and brand statistics for the group Publisher Organizes annual trade show itineraries and reservations, including Salone del Milano, KBIS, and international fashion weeks Develops and preserves relationships with advertisers Maintains daily calendars and answers calls/takes accurate messages Manages event logistics and guest lists for high-volume tentpole events, client entertaining, in-store marketing, national sales meetings, and conferences

Arranges domestic and international travel arrangements for team including ground transportation, airfare, hotel and dining; prepares detailed itineraries

Preserves confidential information including employee records, commissions, vacation/personal time tracking Writes and edits copy for custom client advertorials and native advertisements published in National print edition of Town & Country magazine

Advertising Sales Assistant November 2018- July 2019 Provided administrative support to the executive beauty, fashion, and travel directors of Town & Country magazine Assisted with the completion of MRFs, RFPs, and insertion orders Worked closely with the research department to maintain and distribute monthly Vitality Sheets for sales department Developed documents/communications and made changes to documents in a timely and accurate manner Followed up on issues and informed manager of pending situations Drove special projects for executives to ensure high employment productivity PRADA September 2018- November 2018

PR Intern

Prepared editorial and digital credits for media analysis and executive decision-making Researched and analyzed digital influencers to support the brand’s online media strategy Created seasonal competitive trend reports for Headquarters in Milan Worked closely with the logistics team to ensure timely sample returns and accurate, up-to-date sample inventory Implemented and maintained company-wide contact list of international editors, socialites, and influencers for external brand communication

Calvin Klein May 2018- August 2018

PR Intern

Orchestrated domestic and international sample trafficking via Fashion GPS for the 205W39NYC, Calvin Klein by Appointment, and Calvin Klein Jeans Est 1978 inventories Compiled a daily digital recap of all global digital press Managed all front-of-house check-in for 205W39NYC Pre-Spring 19 press day Education:

University of Michigan, Ann Arbor, MI May 2018

B.A., English Literature & Art History

Skills:

Salesforce, MediaRadar, Concur, Atlas, InSite, Wordpress, Fashion GPS, Adobe Suite, Microsoft Office Suite, Mac/PC

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