Personal Assistant Pretoria
Resume:
Dear Sirs,
A competent professional with more than 30 years’ experience in a demanding accounts payable role. Close attention to detail and problem-solving skills results in a significant reduction in transaction issues. Proactive approach evident in extensive upgrade of control procedures and improved audit results. Proven ability to establish good working relationships with diverse vendors.
Extensive experience of the full cycle accounts payable process in a high-volume manufacturing environment. Responsible for processing over 10 000 invoices (R6 000 000.00) per month. Excellent attention to detail coupled with strong organizational skills ensures a streamlined and efficient payment process. Proven ability to maintain precise records and proficient in a number of accounting applications. A hard worker with strong vendor relations and generally accepted accounting practices as well as MS Office Suite, QuickBooks, and Pastel and SAP systems. TEL 065-***-**** EMAIL ******.********@*****.*** ID 711***-****-*** Zervista Complex Elarduspark TEL: 065-***-****; EMAIL: ******.********@*****.*** PERSONAL INFORMATION
Full name Hendie De Beer
Date of Birth 20 November 1971
I D Number 711***-****-***
Gender Female
Race White
Nationality RSA
Languages Spoken Afrikaans and English
Driver's License Yes Code 08
Own Transport Yes
Area of Residence Elarduspark Pretoria
Current / Previous Salary Gross: R26 000.00
Nett: R20 000.00
Salary Expectations R20,000.00
Availability Immediately
EDUCATION: SECONDARY & TERTIARY
Qualification / Course Institution Year
Digital Marketing Diploma Shaw Academy 2015
Bookkeeping Diploma CTU Training Academy 2004
OTHER COURSES/CERTIFICATES/INTERNAL TRAINING COMPLETED Quality Control at Post Office
CTU Booking Diploma 2004
Digital Marketing (2015)
COMPUTER PROFICIENCY
Microsoft Excel Microsoft Word Microsoft Outlook Microsoft PowerPoint Microsoft Publisher Pastel Payroll Pastel Partner Pastel Evolution Sage VIP Payroll QuickBooks SAP R/3 GENERAL LEDGER WORD PERFECT AS400 Brilliant Accounting
EMPLOYMENT DETAILS
Starting with current / most recent positions:
Company Unemployed
Employment Dates January 16 2021 till current
Position Unable to secure any employment
Company EL Roi Shelter, by the resident’s daughter in her personal capacity Miss Debbie Vermeulen Employment Dates July 2020 till January 2021
Position Held Care Taker
Duties / Responsibilities Help residents with the activities of daily living Perform personal care task such as hygiene, ambulation, eating, dressing, toileting and shaving Talk with clients, give them companionship while participating in resident activities Prepare nutritious meals and snacks for clients and residents Provide transfers assistance by moving clients in and out of beds, baths, wheelchairs or cars Change bed linens, clean and iron laundry and assist in keeping room, cabinet, and dresser drawers neat and clean
Take and record vital signs
Create and maintain a pleasant work environment
Assist elderly with dressing, bathing, grooming and toileting Provide support in handling basic household tasks such as cooking, cleaning, doing laundry Plan, prepare and monitor meals for elderly individuals by conforming to meal plans meted out by family members
Clean area after meal and ensure appropriate sanitation is performed Change linen and ensure that rooms are aired out on a regular basis Run errands, buy groceries, pick up prescriptions and pay bills Administer medication according to schedule
Respond quickly to emergency situations by employing first aid and CPR practices Observe changes in behaviour or medical condition and report changes immediately Looking after 3 children ages 6 7 and 8
Helping with school work.
Feeding the children
Transport children to activities
Liaise with donors for funding of shelter.
Telephonic conversations as well as email and visiting the sponsors. Keep record of all tractions regarding the donations received. Making receipts of all goods handed out to homeless people. Making receipts for donations received
Reason of leaving Elder gentleman passed away, resident personal capacity, her dad. Reference Debbie Vermeulen
Company Chalmar Beef
Employment Dates March 2020 till June 2020
Position Held Accounts Payable officer
Duties / Responsibilities Keeping track of all payments and expenditures, including, purchase orders, invoices, statements, etc.
Matching all invoices with purchases orders and statements. Process invoices and credit notes on Pastel Evolution value of R16 million Process all payments done to suppliers on Pastel Evolution. Reconciling processed work by verifying entries and comparing system reports to balances. Maintaining historical records.
Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance. Preparing analyses of accounts and producing monthly reports. Continuing to improve the payment process.
Process, review and control supply orders
Receive and record all bills payable.
Receive and review purchase requisitions and check requests. Maintain all accounts payable records and files.
Monitor and control budget expenses.
Review and verify expenses reports.
Verify bills payable and rectify discrepancies and make payments. Calculate and determine payment schedules.
Verify and post accounts payable data into ledgers. Make check payments to appropriate vendors and agencies. Cashbook
General Administrative duties, filing answer switchboard during lunch hour. Only two incoming lines, with 8 extensions.
Reason for leaving Contract term completed
Reference Murray Piennaar
Email: ******@***********.**.**
Company Unemployed
Employment dates February 2020
Position Held Unable to secure any employment
Company Obaro Group
Employment Dates November 2019 – January 2020
Position Held Financial officer
Duties / Responsibilities
Recommend to management any updates to accounting policies related to fixed assets. Assign tag numbers to fixed assets.
Record fixed asset acquisitions and dispositions in the accounting system. Track the compilation of project costs into fixed asset accounts, and close out those accounts once the related projects have been completed.
Reconcile the balance in the fixed asset subsidiary ledger to the summary-level account in the general ledger.
Calculate depreciation for all fixed assets.
Review and update the detailed schedule of fixed assets and accumulated depreciation. Calculate asset retirement obligations for those fixed assets to which AROs are applicable. Investigate the potential obsolescence of fixed assets. Conduct periodic physical counts of fixed assets.
Recommend to management whether fixed assets should be disposed of. Conduct analyses related to fixed assets as requested by management. Prepare audit schedules relating to fixed assets and assist the auditors in their inquiries. Reason for leaving Contract term completed
Reference Lizelle / Cathleen Barry – Kleingeld / Financial Manager *********@*****.**.**
Company Unemployed
Employment dates September 2019 till October 2019
Position Held Unable to secure any employment
Company Horst Surveyors Contractors
Employment Dates April 2019 - August 2019
Position Held Administrator
Duties / Responsibilities: Accounts receivable
Generating invoices and account statements.
Maintaining the billing system on Pastel Partner.
Follow up on outstanding money from debtors, age analysis in 90 days and older with book value of R2 million. Tender work done on various mines.
Performing account reconciliations.
Maintaining accounts receivable files and records. Producing monthly financial and management reports to Senior financial Officer. Investigating and resolving any irregularities or enquiries. Assisting in general financial management and analysis. All general office duties, filing and data capturing Reception and switchboard operation
Client liaison
Arrange delivery of correspondence and documents
Opening of client files
Maintain inventory of all office supplies
Organize and maintain effective filing systems
Reconciliation of debtors accounts, 10 mines e.g. Harmony, Sibanya Waters. Telephonic collection of outstanding accounts
Allocate receipts to invoices and credit notes so that customer balances show the correct debt due.
Contacting individuals and business customers to ask for payment. Negotiating repayment plans
Recording payments
Reason for leaving Contract term completed
Reference Teruis Ontwikkela
Company ISOWALL SA GROUP (PTY) LTD
Employment Dates May 2016 till 23 January 2019
Position Held Accounts Payable Administrator
Duties / Responsibilities: Reviewed and match invoices to approved buyers requestion and purchases order on Pastel evolution for 3 Internal Companies. Book value of R1.7 million. Processed invoices and generated payments
Communicated with vendors.
Researched invoice discrepancies
Monitored payment status and accounts.
Reconcile vendor’s accounts.
Maintain updated vendor files.
Process, review and control supply orders.
Receive and record all bills payable.
Receive and review purchase requisitions and check requests. Maintain all accounts payable records and files.
Make check Verify bills payable and rectify discrepancies and make payments. Calculate and determine payment schedules.
Verify and post accounts payable data into ledgers. payments to appropriate vendors and agencies.
Cashbook for 2 companies
Reconciling Inter Company loan accounts
Reason for Leaving Personal
Reference Lorna
Company INLANDCARGO LOGISTICS
Employment Dates 6 July 2014 – April 2016
Position Held Accountant
Duties / Responsibilities:
Debtors – Full function, invoicing, delivery notes, load on, book value of R15 million Process all deposited received on Pastel Partner and excel worksheet. Allocated debtors’ book to Growth point for advance payments Recons – Full accounts receivable as well as full accounts payable duties Liaise with clients, brokers and suppliers.
Creditors matching invoices with purchase orders, check against the bill of materials and budget book value R9 million. Reconciliation of accounts, general ledger and bank recons, 4 bank accounts Booking of loads and tracking of trucks
Detail recons on credit cards
Recons on loan accounts for 3 directors.
General Office duties
Reason for Leaving Company liquidated
Reference Alex Marokwane
Company EBTEK PROJECTS PTY LTD / HYDRO GROUP OF COMPANIES Employment Dates February 2001 – 28 February 2014
Position Held Accounting Officer, PA for General Manager Duties / Responsibilities:
Project Administration
Sourcing of quotes from various suppliers
Compile bill of materials for estimating purposes.
Company internal processes and ISO requirements before quotation is completed.
Opening of projects on relevant systems Quickbooks Pro and Lotus program for materials handling.
Loading budget figures according to estimating done
Loading customer purchases order
Wages costing on projects.
Managed time expenses on both systems and compare with hours budget in quote. Procurement Responsibilities
Sourcing suppliers by various means
Negotiating commercial contract arrangements with suppliers
Negotiating prices, quantities and delivery timescales
Ensuring that the products are delivered on time.
Taking into account customer demand, price, quality and availability before making a decision Accounts Payable Responsibilities
Reviewed and match invoices.
Processed invoices and generated payments
Communicated with vendors.
Researched invoice discrepancies
Monitored payment status and accounts.
Generate and distribute monthly financial reports.
Reconcile vendor’s accounts.
Process credit memos
Maintain updated vendor files.
Maintain the general ledger.
Accounts Receivable Responsibilities
Complete account reconciliations and process adjustments
Perform billing, payment allocation, collecting and activity reporting.
Following established protocols, to tight deadlines
Maintain up to date billing systems and customer files.
Monitor customer account details and identify and investigate non-payments, delayed payments and other irregularities.
Resolve customer queries.
Prepare bank deposits.
Perform data entry.
Invoicing of Export Goods to countries such as Zimbabwe Botswana Kenya and Madagascar
Making sure all SADC documentation is in place.
Bookkeeping to Trail Balance Responsibilities
Bank reconciliations for Ebtek with Absa internet banking on Quickbooks.
Posted journal entries.
Reconciliation of intercompany loan accounts
Petty cash handling R2500.00
Weekly budget reports to General Manager
Personal Assistant Responsibilities
Efficiently managed all important telephone calls – collected and sorted mail, screened and initiated telephone calls.
Assisting with the completing of tender documentation.
Maintained daily tasks list – Arranged meetings and made appointments with individuals on a priority basis.
Prepared reports and documents for internal company processes
Monthly fuel claims report and payments
Weekly sales reports
Reason for Leaving Retrenched
Reference Michelle Touch
CAREER SUMMARY – PRE 2000
Position Company Duration
Girl Friday / Accounting Officer CHEMATIXS MARKETING CC February 1999 – January 2001
Accounts receivable Assumed responsibility for
the full cycle accounts receivable process in a
temporary contract positions filling in for
absent, vacationing or unfilled A/R roles.
BAVARIA BRAU- LIQUOR INDUSTRY
Centurion
December 1998 till January
1999
Full cycle accounts payable process in
temporary contract. Short term assignments
Data capture on QuickBooks system
BEDSON AFRICA – WOOD INDUSTRY
Silverton Pretoria November 1998
Handled data entry and general ledger work as
well as bookkeeping and general clerical task on
Brilliant Accounting system
MCA MARKETING – FOOTWEAR INDUSTRY
Centurion October 1998
Handled responsibility for accounts payable
process.
Sourcing of materials for various tender projects
Assist in the completing, sourcing of prices for
tenders.
General clerical task
CIVILCON PTY LTD – CONSTRUCTION OF
PRECAST BEAMS / ROAD WORKS
August 1998 till September
1998
Head Accounting Officer SA POST OFFICE – GOVERNMENT INDUSTRY January 1990 - July 1998
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