Executive Administrative Assistant
Resume:
JO MOSS
**** ******** *****, *******, ** ***** C: 984-***-**** admp3v@r.postjobfree.com
SUMMARY
Experienced Executive Administrative Assistant, with more than ten years of experience in employee
recruitment and on-boarding, project coordination and executive support.
SKILLS
Created highly effective work Designed and implemented a
project presentations process map for newly created
in Microsoft PowerPoint and Excel supplier purchasing process
Developed purchasing process Streamlined recruiting and hiring
map for company work process for organization working
instruction directly with agencies
Worked within Adobe Illustrator to
edit PDF documents
EXPERIENCE
04/2019 to 12/2020 Executive Assistant III
First Citizens Raleigh, NC
Provided administrative support to CIO and his 3 supporting senior leaders
Scheduled meetings for CIO
Scheduled travel for team executives
Created Visio Diagrams for Process Planning
Made updates to Asset Allocation charts to report performance numbers
Obtained research information for CIO (Ned Davis, Strategas, Capital Economics)
Created and organized client files
Put together and bound presentation books
Worked with Accounts Payable to send payment to vendors
Entered expenses into FCB expense system for reimbursement
04/2008 to 04/2019 Executive Administrative Assistant
Fidelity RTP, NC
Provided administrative support to 3 VPs regularly and 2 SVPs as needed
Reviewed resumes with hiring managers
Initiate background procedures with Security
Monitor and refine hiring process in recruitment and systems
Edit on-boarding materials for ndew hires
Provide logistical support for team events
Coordinate office moves with management and Facility staff
Schedule meetings and maintain calendars for executives
Create purchase orders for supplies and equipment
Schedule travel for team executives
Successfully managed team growth from 25 employees to 65
Prepare and edit PPT presentations as required
Organize team events from planning to payment
Reconcile expenses for executives in expense system
10/2005 to 09/2007 Project Coordinator
Hill-Rom Cary, NC
Provided project support to my VP and the PMs for each region
Tracked and recorded installations of nurse call communication systems
Prepared and maintained FDA mandated Device History Records
Created purchase orders to obtain software licenses
Supervised payment of contractor invoices
Ran professional service reports to determine revenue to be recognized
Wrote and amended company work instructions relating to Device History Records (DVRs)
EDUCATION AND TRAINING
2007 Bachelor of Arts: Project Management
Colorado Technical University Denver, CO, United States
2005 Associate of Arts: Paralegal Technology
Durham Technical Community College Durham, NC, United States
ACTIVITIES AND HONORS
Summa Cum Laude
Notary Public
REFERENCES
Brent Ciliano
CIO, First Citizens Bank
admp3v@r.postjobfree.com
Will Reed
Head of Design/FCAT, Fidelity Investments
admp3v@r.postjobfree.com
Sidney McAlister
Director of Sales, Hill-Rom
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