Project Coordinator Development Manager

LUCIA THANDIWE XABA

***/* ***** ******, **** *, Pimville, Johannesburg, 1809 · 064-***-****

*********.*****@*****.***

EXPERIENCE

AUGUST 2020 – SEPTEMBER 2020

PROJECT COORDINATOR, MOIKETSI ENTERPRISE AGENCY

(PFIZER SSA VIRTUAL TEAM BUILDING PROJECT) (DURATION: 3 MONTHS) Assisted the Agency with admin work and arranging meetings with the Project team Compiled and sent weekly reports to the project team Managed and Coordinated meetings for all teams (400 Pfizer SSA employees) Scheduled all team meetings for the Agencies facilitators using the Zoom and the Webex platforms

Facilitated for all teams to meet and discuss weekly team challenges Recorded team performances to be sent to editing for voting submissions Captured teams weekly scores on excel and updating the Agency seniors on all tallies NOVEMBER 2016 – 31 JULY 2020 (RETRENCHED)

BOOKINGS COORDINATOR, THE SKY RINK STUDIOS

Managed the booking process for the studio facility which included the equipment, and labor for the incoming production house

Liaised with the potential clients and providing the necessary information and or documentation of the studio facility and studio equipment

Managed the client database

Managed and Coordinated a whole studio booking with both client and studio facility Project managed all studio events and productions

Engaged directly with Producer/Clients

Follow-ups in terms of studio bookings

Drafting quotations

Worked directly with the Business Development Manager, Operations Manager, and Executive director of the studio’s facility

Managed the day-to-day liaising with department heads and staff on procedures for a studio booking

Scheduled pre-production meetings and potential business meetings Coordinated all communications with the Film and TV Industry media Assisted in supervising the cleaning, deliveries, and assets control of the facility Gave studio tours of the studio to clients and or interested persons as the marketing of the studio’s facility

Assisted with administering the supply chain of the company and managing the supplier database

Receiving and managing the database of cvs received for jobs within the company 2

APRIL 2013 – NOVEMBER 2016

MEDIA COORDINATOR (ADVERTISING DEPARTMENT), HUMAN

COMMUNICATIONS

Media Planning

Generated quotes on the agency quoting program

Followed up on all outstanding quotes that have not been processed or approved. Booking all approved adverts with media houses

Booking with the media and making sure that all the adverts are in order and all material has been received by the media houses before deadlines Liaise with clients regarding all their advertising requirements and projects Liaise with suppliers/media.

Creating a job bag for jobs that are done for our clients and sending thru to the finance department for Invoicing.

Follow up on all outstanding Purchase Orders for the finance department to generate invoices for work that has been finalized.

Keeping an update on all the workflow.

Daily Checking of all the work that has to be done and adverts that need to be sent to clients as well as adverts that need to be booked

Organizing, compiling and submitting tender documents to potential clients within Government Updating client database

Updating media rates

MARCH 2011 – MARCH 2013

ADMIN ASSISTANT (FINANCE DEPARTMENT), HUMAN COMMUNICATIONS Assist in all administration within the finance department Capturing invoices using the quote system

Capturing invoices received from suppliers

Capturing all credit notes on Pastel

Attaching the tear-sheets (proof of publication) to the invoices and sending clients Assisting with invoicing

Using pastel to locate all outstanding invoices to clients Filing all the job bags received from the Advertising department Gathering all adverts that were placed on behalf of clients and assisting the debtors' clerk with sending all invoices with tear-sheets (proof of publication) Liaising with media houses regarding advertised materials Filing all the tear-sheets that have been scanned

Tracking down the adverts that have not been advertised and keeping a record Helping with retrieving BEE certificates from our suppliers Keeping all records of contact details of all suppliers AUGUST 2009 TO FEBRUARY 2011

KONE SOLUTIONS/ADMIN ASSISTANT, KONE SOLUTIONS

Frontline reception (welcoming candidates & visitors and taking them to meeting/board room) Managing the reception and waiting area as well as the switchboard Organizing meetings, bookings and confirming

Booking meetings for consultants/Account Executives. Receiving all incoming mail and liaising with courier services for all outgoing mail/parcels 3

Receiving, collecting, sorting, and tagging all resumes received Typing of CV’s, documents, and other general typing Indexing and filing of CVs and other correspondence. Liaising and arranging for the collection of parcels by couriers Helping with ad-hoc duties e.g. data capturing if needed Capturing research data

Managing candidate filing and database

Ordering and receiving general office stationery

Travel arrangements

Supervising cleaning staff

Making sure that the driver delivers all mail

Invoicing (Processing invoices)

EDUCATION

2004

MATRIC, MONDEOR HIGH SCHOOL

English HG

Afrikaans HG

Mathematics SG

Accounting HG

Business Economics HG

Art 2 SG

SKILLS

• MS Office

• Pastel Accounting

• Bookkeeping

• Media Planning

• Project Management

• Time Management

• Adaptability

• Team player and multitasking

• Analytical and motivational skills

• Strong sense of responsibility and

accountability

• Good organizational and planning skills

• Excellent communication skills

• Typing skills

REFERENCE

Moeketsi Nchoba

Former Business Development Manager

Sky Rink Studios

4

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