Project Coordinator Construction Manager

Melinda L. Gil

*** ********* **. ****** ****, FL 34608 --- ************@*****.*** 352-***-****

Professional Experience

Sr. Project and Document Controls Specialist / Mo fatt & Nichol / Tampa, FL August 2019 –March 2021

Responsible for project ISO 9001 compliance in preparation for internal and external audits

Responsible for setting up new projects, budgeting, and staffing

Preparation and Editing of client proposals, including proofreading outgoing proposals written by other staff

Construction administration for LNG Energy Terminal project construction

Newforma project archiving and file transfers as well as project setup/drive mapping

Editing and formatting of specifications in SpecsIntact

Participation in project meetings, project manager staffing, and

Creation and tracking of projects, budgets, schedules and pipelines

Presentation editing and formatting for upcoming proposal presentations

Self training and familiarity of proprietary systems, project compliance and requirements Project Facilitator / Overland Contracting (Black& Veatch) / Tampa, FL September 2018 – August 2019 Responsible for contract administration and compliance for an aerial and underground fiber cable construction and installation project spanning from Pasco County to Fort Myers, Florida

Preparation of Contractor work packages, permits, and work order specific requirements

Verification of permits required for each work order, assuring permits are in compliance, and match intended work order boundaries, and the tracking of such including expirations and special conditions

Responsible for reviewing if work orders are underground only or underground and aerial and if aerial in addition, checking for aerial approval documents/pole attachment agreements and applicable jurisdiction special conditions and communication of such to field staff and Contractors

Tracking and facilitation of closeout meetings, documents, and tracking, and submission of deliverables to the Client

Responsible for assisting Lead Construction Managers in achievement of financial billing goals, and construction production mileage monthly, tracking, and record-keeping of such

Responsible for maintaining project budgets for individual work orders, as well as issuing PO’s for Contractors to retrieve work materials, and true-up meetings to reconcile actual work in place/materials used for billing

Responsible for approval of billing from Contractors, and completion of client deliverables for billing

Maintenance of project trackers for closeout responsibilities; ensures Contractor closeout documents are received in a timely manner and all requirements have been met prior to invoicing

Maintain and manage relationships while assuring that work is performed in accordance with project requirements. Providing subcontractors with information and support, as outlined within contract specifications, to allow work to proceed as scheduled

Follows up, coordinates and communicates with managers, engineers, suppliers, contractors, subcontractors, and field staff to ensure that applicable codes and specifications are met.

Ability to perform QA/QC function on construction and site acquisition submittals. Reviews & approves site specific documents

Generation of records, reports, correspondence, and other documentation in the performance of the work

Maintenance of multiple work orders and priorities at one time and effectively finishing projects

Leads and or/participates in weekly calls with project management to record mileage complete and anticipated upcoming work and work expected to complete

Leads weekly calls with Contractors to determine project workload, status, and project scheduling/challenges

Assistance with expediting large volume of submittals and closeout documents and tracking and recording that such submittals have been received from subcontractors, and the filing of such documents in the project file

Continual identification and assessment of improvement opportunities which prove to be value-added solutions

Responsible for the training of others on current processes and procedures

Acts in capacity of a “lead” construction manager in the necessary functions and capacities as needed and required during their absence

Participation and completion of corporate required health and safety requirements, training, and adherence of Contractor specific health and safety requirements Project Coordinator / Service Painting Corporation / Tampa, FL May 2018 – August 2018

Responsible for contract administration of multiple commercial painting and waterproofing contracts

Preparation of proposals, contracts, sub-contracts, material procurement, and lien releases

Responsible for billing of projects by invoice and AIA documents as required by contract

Compilation of updated Project Coordinator manual

Review and corrections to invoice report, tracking payments, and maintaining project budgets Construction Loan Administrator / C1 Bank / St. Petersburg, FL March 2014 – October 2015

Responsible for construction administration for approximately 30 ongoing construction projects and loan documentation duties to close new commercial and residential construction loans monthly

Construction draw documentation and disbursement. This involves ordering and reviewing inspections, ordering title endorsements, verifying insurance, invoices, and tracking lien releases and notice to owners

Responsible for tracking interest reserve payments and posting payments to the loans

Continual development and maintenance of budget worksheets ensuring that loans are in balance

Responsible for client and contractor communications throughout loan closing and construction phase

Preparation of reports and data for regular audits

Software proficiency in Fiserv Navigator, Web Director, Microsoft Suite products including Excel, Word, PowerPoint, OneNote, and SharePoint.

Sr. Construction Document Specialist / ARCADIS U.S. / Tampa, Florida January 2005 March 2014

Responsible for construction administration for over 12 projects worth over 250 million dollars

Instructed engineering staff (test preparation) for the CSI Construction Document Technologist exam

Duties Include: Processing and routing shop drawings, requests for information, change orders, field orders, correspondence, payment applications, operations and maintenance manuals, and transferring drawing markups

Preparation for progress meetings and providing project updates to project managers weekly

Responsible for reviewing all Division 1 specifications for compliance with company standards

Responsible for training all personnel on Primavera Expedition locally and nationally

Responsible for software testing for other document control software programs and providing feedback

Provide updates to all project managers each week (via Submittal and RFI Logs) Administrative Assistant January 2004 January 2005

Responsible for assisting with marketing proposals and marketing events

Responsible for editing, formatting and reproduction of specification documents and preliminary design documents

Answering a multi-line switchboard for Environmental Engineering firm of 85 employees

Responsible for providing superior customer service to all clients whether in person, by phone or email.

Responsible for data entry, conference room scheduling and event planning, filing system updates as well as creation of new files for upcoming/new projects, and maintaining office supplies and other inventory, and mailing and shipping

Corporate Support Team Associate / AccuData America / Fort Myers, FL May 2003 January 2004

Assisted the sales floor with marketing campaigns including data entry for incoming marketing campaigns

Postal Services- via USPS, UPS, FedEx; including posting of mail

Answered a multi-line switchboard for a company of over 150 employees

Assisted multiple departments with time sensitive projects and assignments

Experience using Goldmine Marketing System and Resumate HR System

Responsible for the entering/tracking of new applicants within the database (Resumate) and sending out letters

Responsible for providing superior customer service to all clients whether in person, by phone or email Education

Bachelors of Science, Business Management / Hodges University, Naples, FL 2007 2009 Construction Management Coursework / Hillsborough Community College, Tampa, FL 2009 Associates Degree, Liberal Arts / Pasco-Hernando Community College, New Port Richey, FL 2004 2007 Specialized Courses in Social Work and Education / Florida Gulf Coast University, Fort Myers, FL 2001 2003

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