Jessica Saavedra

**** ****** ***., **********, ** 60513 • 708-***-**** Mobile • Email: admauo@r.postjobfree.com

PROJECT COORDINATOR

PROFESSIONAL

PROFILE: A detail-oriented professional with experience in administration and sales. Highly analytical, exceptional problem-solving skills with 5+ years of negotiation experience.

SKILLS: Type 60 wpm / Cliqbook Travel System / Concur Purchasing / Coordinator / Inventory

QuickBooks / Peachtree / Great Plains Software Bank Deposits / Reconciliation

Fluent in Spanish and English / Planning Customer Service / Sales / Taxes

MRP / Presentations / Budget Reports Administration / Project Management

Oracle / SAP / Stelplan / MAS 90 System Import / Export Trades Metals

EDUCATION Bachelor Business Management • University of Phoenix • 2009

EXPERIENCE: STEELSUMMIT HOLDINGS, INC (SUBSIDIARY OF SUMMITOMO) Rosemont, IL

Inside Sales Coordinator 12/2014 to Present

Administer and coordinate with customer contracts with a total sales up to $4.0 Million contracts for a global manufacturing import/export division in the Non-Ferrous Metals

Enter sales confirmation, sales orders, billing, and credit or debit memo for price adjustment.

Provide timely open quarterly report for sales, P&L report to sales and follow up on the statuses of open orders to ensure that shipments can be arranged within. Set goals on 3 month basis, monthly inventory reconciliation.

Coordinate with logistics and documentation requirements for import and export shipments.

Issuing contracts of purchase and sales, commercial invoices for custom clearance.

Review closely all documents for accuracy and efficient basis, follow policies and procedures for auditing purposes.

Purchase from the mill to meet customer needs and expedite as necessary,

Accounts receivable follow up with customers by communicating with credit department.

EXPERIENCE: DENTALEZ ALABAMA, INC DBA NEVINLABS Chicago, IL

Purchasing / Customer Service / Administrative Assistant / Project Coordinator 04/2013 to 12/2014

Customer services/Project Coordinator/ Purchasing for a customized manufacturing in dental lab benches.

Sourced new suppliers, contact vendors for quotes and negotiate for pricing and lead time.

Processed bids and contracts for new vendors and review all documentations with our standard operating procedures and agreement.

Managed all aspects of projects from beginning to closure, complex price and cost analysis.

Provided coordination and administration for project initiation, planning, implementation and maintenance for the necessary basis to ensure the project can meet satisfaction.

Coordinate for import / export goods or services. Work with import broker as needed and provide correct FDA description needed information for custom invoices.

Placed orders for raw materials, goods and service, international orders, and expedite as needed.

Provided training with our team work to ensure customer needs in a timely, accurate and compliant process / participate in cycle counts and inventory control.

Responsible for researching, analyzing and resolving issues with the projects and status updates, and implement comprehensive project plans.

Worked in a high efficiency timeline to ensure budget goals are achieved.

Participated in conference calls and prepare PowerPoint meetings.

Reviewed and prepare file documentation with account information in the system for proper booking information, create bill of materials as necessary.

Followed up with production schedule and keep up to date with the calendar and discussions.

Corresponded with budget to meet savings and cost analysis reports on a needed basis.

Performed administrative support for the Vice President, Facility Managers, Project Managers, Facility Planners and Sales Representatives, including correspondence, legal documents, events/logistics coordination, problem resolution, communications and policy compliance.

Excellent communication skills, presentation skills and play a key role in project management.

Accurately prepare file documentation to ensure proper funding and booking contracts.

KUSTOM SEATING, UNLIMITED Bellwood, IL

Purchasing Agent/Buyer 09/2011 to 05/2012

Established and maintain effective relationships with suppliers for raw material to a customized manufacturing seating industry.

Created and placed PO’s in accordance to a planning and forecast schedule.

Maintained accuracy of open PO’s report, follow-up and expedite as necessary.

Solicited bids and quotations to negotiate purchase contracts for fabric, fasteners and hardware material.

Analyzed and evaluate bids to determine optimum value and able to read blueprints.

Established documents for 9001:2008 ISO certifications to be issued and controlled by quality.

Developed new suppliers for key commodities, making sure all RGA’s are authorized.

Discuss defective materials or services with the quality, manufacturing, planning, engineering departments and suppliers.

Updated blanket purchase orders as necessary for tooling and components on raw material.

Coordinated with accounts payable for payment discrepancies and communicated with customer service for estimated delivery and cost of material.

Evaluated and made judgment on RFQ’s for best procedure on cost savings.

Communicated with engineers on BOM’s to be effective and authorized for production.

Purchasing Assistant 03/2011 to 09/2011

Created reports such as daily receipts, hardware, goods and overall daily sales.

Matched packing slips to receiving log that was received in the system.

Assisted the purchasing department with reports and MRP schedules.

Received every material in the system with correct quantity, maintained confirmations in file.

Promoted to purchasing agent/buyer.

EMPLOYMENT EXPRESS AGENCY / T&H LEMONT (CONTRACT) Countryside, IL

Administrative Assistant 03/2010 to 03/2011

Assisted the Vice President of Engineering and Sales Manager to a custom manufacturer of tube and pipe mill machinery.

Created timesheets for engineering jobs and calculated hours for the total job recap in excel spreadsheet based on their BOM projects.

Managed calendar meetings in outlook and book travel arrangements for engineering and sales manager through Cliqbook Travel System.

Filed, scanned and copy engineering drawings.

Entered sales orders in MAS 90 system, printed and created BOM and confirmed orders to customers.

Answered daily phones with courtesy and managed all messages to be transferred as Assigned.

Chicago Tube & Iron Company Romeoville, IL

Purchasing Assistant 02/2004 to 03/2009

Administer all customer contracts in the valve & fittings steel to a metal service industry.

Product analysis when dealing with valves and fittings products for sales, communicated with vendors when problems occur and discount relations, updated price changes, buy-out products on a daily basis from mills to provide the best quality and costs of sales.

Created purchase orders for sales, stocked material, and expedited orders upon delivery.

Updated price changes to the integrate purchasing system, responsible for discrepancies.

Created daily reports for the inventory control of the valves and fittings department.

Purchased products from Mill to distribute to contractors and distributors in the steel industry.

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