Administration Manager Procurement
Resume:
VIJAY KUMAR CHOUDARY P
*nd Floor, **/*-**-A, *st Cross, 1st Main, Vivekananda Layout, Near Matha Bakery, Ramamurthynagar Ext., Bengaluru-560043
Linked in profile: https://www.linkedin.com/in/vijay-
kumar-penakalapati-76856982
Mobile: +91-910******* and +91-741*******
Email: ***.**********@*******.***
Education:
B.A, Gulbarga University
Experience : Consolidated 15 Years 8 months
Asst. Manager-Administration Department (06/2017 - Present)
KIA India Pvt Ltd, India
Procurement
Introduction of our proposals to Vendors
Feedback verification of vendors
Price negotiation and E-bidding
Vendor finalization with service agreement
Logistics
Vendor finalization based on above procedures.
Operations and bills checking and clearing
Security
To develop and enforce security policies to ensure a safe environment for employees and visitors and adhere to the same
Ensure the necessary mechanism is in place for effective monitoring by installations of CCTV cameras and baggage scanners, Command centers & Watch towers & Visitor Management systems.
Actively coordinate for security programs & emergency response, crisis management, Physical security,
Information protections, Incident management & investigation keeping matrix relations with concerned depts.
Housekeeping
Checking of materials and housekeeping staff attendance.
Area cleaning machine checking
AMC
Billing
Transport
Smooth operations and escalations
Routing and tracking
Audits of Vehicles conditions and documentation
Billing
Events
Planning and team building
Perfect execution within the budget
Canteen
Menu finalization based on employees and management feedback
Monitoring the users and billing
Auditing and quality checkups
Escalations
Communication and welfare
Getting best plans / offers for our company from various vendors
Managing company and employees requirements
Billing
VISA Immigration & Travel arrangements
Based on company requirements to complete VISA-Immigration works
Based on company requirements to complete Travel and boarding arrangements
Facility Management
Overall responsibility to resolve day to day housekeeping/facility related issues.
To attend escalation on day to day basis of internal & External Customers and provide solutions with in the SLA.
Ensure optimum utilization of manpower by proper allocation and Ensure Total Productive Maintenance of all the equipment are carried out on time as per schedule.
Preparation of budget (Annual Operating Plan) for facilities based on the per capita usage analysis for prior years and addressing the future business requirements. Monitoring and reporting the performance with
variance analysis from the budget on a monthly basis to support business decisions.
Ensure zero delay and defect in extension of admin support to facilitate operation including work during holidays, weekends, shifts and any unforeseen requirement with focus on efficiency and economy with zero
disruptions of services.
Supporting & Coordinating for new constructions, Facilities Like interior, washrooms, workstations, pantry,
lawn & greenery.
General Administration
Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement.
Oversee food preparation, portion sizes, and the overall presentation of food, Investigate and resolve complaints regarding food quality or service,
Ensure employees comply with health and food safety standards and regulations Inspect supplies,
equipment, and work areas
Responsibility of Administrating policies and procedures and arrangement of transportation services and
satisfactory compliance of social responsibility
Weekly supervision of vehicles (Condition of interior, Maintenance schedule of the vehicles)
To ensure proper pest control as per the schedule and coordinate with vendor on day to day basis.
Regular rounds in garden and identify the trimming, leveling needs of the garden area.
Initiate the use of insecticides wherever required as per the requirement.
Attained proficiency in Security, Industrial Safety and HR activities
Key Responsibilities:
Policies Procurement Security Management House-keeping management Transportation Vendor Management Asset Management Inventory Management Communication Budget Planning, MIS & Reporting Recruitment arrangements Event Management Facility Management Canteen Management Liaison Works with Govt. Proficiency in MS office Travel & Accommodation Additional support to employees (Multitask) VISA Expats support
Administration Manager (12/2015 - 06/2017)
Primemover Mobility Technologies Pvt. Ltd. (REVV self-drive cars), India
Resource Person-Administration (06/2012 - 12/2015)
Azim Premji Foundation, India
Responsibilities Includes:
General Administration & license with Govt. Bodies viz. Fire, Electricity, Telephone departments etc.
Facility Management, House-keeping, Front Office, Cafeteria /Pantry, AC Plant, Horticulture, Pest Control, Pantry, Mail Room & Help Desk Management, Staff welfare etc.
Handle forecasting, budgeting, procurement, distribution and consumption of resources.
Developing and maintaining SLAs dashboards and ensuring that all SLAs committed are met
Ensure Customer satisfaction and comfort at reasonable cost.
Assist Procurement team in Sourcing and developing an excellent network of vendors providing cost-effective products and services conforming to high standards of quality specifications.
Ensure that all support facilities like travel, guesthouse, accommodation, front office, communication support, transport, cafeteria management, logistics, etc are properly supported.
Handling Students, Faculty and Hostel students requirements and complaints.
Liaoning with the Builder and Hostel management.
Provide and Monitor all Pantry services, canteen services ensuring quality food at cost effective rates.
Coordinated logistics for organizing seminars and events at the University.
Ensured regular and preventive maintenance of all equipment either directly owned by us or with builder.
Supervised security arrangements on a regular basis. Drew out security strategies, trained security staff, meting out quality security services.
Trained users to become self-sufficient in usage of fire-fighting.
Training, develop the team with outsourced or in house.
Ensure effective resource utilization including manpower allocation and release.
Drive performance management within the group.
Sr. Administrative Executive (12/2009-06/2012)
IBM India Pvt Ltd, India
Responsibilities Includes:
Vendor Management and Escalations, Handling After Recruitment Process and Joining Process, Maintaining Employees Attendances Tracker, Routing, Preparing the Employees Shift Allowance and Employees Appreciation Trackers, VISA & FRRO and Employees Form R Tracker ( How many Lady Employees working in the night shift details),Checking Office Environment clean and Expenses, Conducting meetings & Weekly & Monthly Expenses reporting to the Manager.
Administrative Executive (05/2006-12/2009)
HCL Technologies Pvt Ltd, India
Administrative Executive (08/2005-05/2006)
OPI Pvt Ltd, India
Responsibilities Includes:
Vendor Management and Escalations, Arranging facilities to Recruitment teams, Maintaining Employees Attendances Tracker, Pickup & Drop Routing, Preparing the Employees Shift Allowance and Employees Appreciation Trackers, VISA & FRRO and Employees, Checking Office Environment clean and Expenses, Conducting meetings & Weekly & Monthly Expenses reporting to the Manager.
Languages: Read-Write-Speak :- English-Hindi-Telugu-Kannada, and Speak:- Tamil.
Personal Information:
Name: Vijay Kumar Choudary P.
DOB: 1st March 1982.
Father Name: Late. Ramanjaneyulu P.
Permanent Address: Ramachandrapuram, Plyalakurthi (Post),
Bellary Road, Kurnool.
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