Administrative Assistant, Bookkeeper, Strong Micro Soft Office

Joan Marie O’Neill

** ******* *****, ******, ** *7628 ***************@*****.*** 551-***-**** ***************@*****.***-

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Objective:

Proven ability to efficiently prioritize and manage multiple projects and support departments in fast-paced, high-pressure environments. Possess excellent organizational bookkeeping and management skills. Strong communication and interpersonal skills including use of discretion and confidentiality on sensitive and proprietary information.

Employment History:

National Acoustics- Long Island City, NY (8/2017-4/2021)

Construction Liaison – Financial Assistant

Create job setups/profile using Plexxis – Construction Management Software

Obtain Certificates of Insurance for all general contractors and building owners including full annual review and distribution

General Ledger – post monthly journal entries

Daily upload of all checks (payables and payroll) to Signature Bank for PositivePay confirmation

Monthly Bank reconciliation

Monthly Job Summary Reports for partner analysis

Payroll Allocation – Post employee timecards to associated jobs (Plexxis) and reconcile to ADP Payroll System. Post payroll to NYC Carpenters Union

Bi-weekly Union benefits reconciliation and payment calculation

Maintain Safety records – Toolbox Talks

Process employee verifications and unemployment requests

Alpine Board of Education- Alpine, NJ (7/2016-8/2017)

Bookkeeper

Process district accounts payable and receivables

Purchasing - process vendor purchase orders using MCJS/Edmonds Accounting System

District payroll – ADP Workforce

Human Resources - Pension and Health Benefits coordinator/officer

Northern Valley Regional HS- Old Tappan, NJ (9/2013-6/2016)

Media Center Associate - (part time)

Monitor departmental budget and process monthly reports

Obtain quotes from vendors

Process vendor requisitions and submit orders ( CSI Accounting)

Coordinate media center planning and events.

Maintain departmental staff calendar

Oversee departmental supplies and needs

Monitor and assist students with research, planning and printing

Sacred Heart Church– Haworth, NJ (2011/current)

Parish Coordinator - Bookkeeper - (part time)

Process all accounts payable, accounts receivable and payroll using QuickBooks and ADP

Reconcile all accounts

Financial reporting directly to our accounting firm, The Archdiocese of Newark and our finance counsel

Design and process weekly bulletin

Setup and maintain parishioner database

Coordinate parish planning and events

Archdioceses of Newark - Maintain Human Resources and Archdiocesan records and policies as directed by the Archdioceses of Newark including ACA reporting and state and federal regulations.

Keystone Printing- Dumont, NJ (2001/2006)

Bookkeeper /Customer Service Rep– (part time)

Accounts Payable

Accounts Receivable – including collections

Payroll

Customer Service – process orders and schedule client meetings

Beacon Looms, Inc.- Teaneck, NJ (1996/1999)

Assistant to the CFO

Maintain and audit all departmental expenses

Prepare financial presentations for staff meetings

Maintain departmental calendar

Schedule department meetings and events

Coordinate travel

Assist in year-end physical inventory

Maintain and reconcile personal portfolio of company president – Quicken

Markay-Leffler- Morristown, NJ (1989/1995)

Assistant to the President

Liaison for all departments and its employees

Process company payables, receivables, and payroll using DacEasy

Assist in inventory control, production, and reporting

Maintain and coordinate departmental schedules and travel

Human Resources- verify compliance and maintain all personnel files and records. Interview and schedule temporary personnel

Education:

Berkeley Business School

Bergen Community College

St Peter’s College

Course of study: Word Processing and Business Management

Course of study: Business Administration and Management

Course of study: Financial Accounting

Ridgewood, NJ (1981-1982)

Paramus, NJ (1982-1983)

Englewood Cliffs, NJ (1984-1985)

Organizations:

Grant School PTO: Treasurer, Fundraising Chair

Dumont Recreation: Assistant Coach-Softball, Chair- Dumont Girls Softball

Dumont Junior Football Women’s Auxiliary, Head Coach Recreational Cheerleading

Dumont Swim Club: Trustee and Bookkeeper, Manager – Food Services

Dumont High School Athletic Boosters

Sacred Heart Church: Youth Group chaperone. Volunteer meals-Eva’s Kitchen

References:

Available on request.

Contact this candidate