Executive Assistant /Office Coordinator

Application for the post of Executive Assistant

SUPARNA SIKDAR

Present Address: *** *, **** ***** **, Indirapuram, Ghaziabad - 201010

Contact No.: +91-989******* (M), +91-989******* ® / E-mail: **************@**********.***

Resourceful Executive Assistant adept at coordinating international travel, organizing large scale meetings, and managing third-party vendors. Highly self-motivated with a solid work ethic. Skilled at multi-tasking and maintaining a strong attention to detail. Employee’s professionalism and superior communication skills to meet client and company needs.

Location Preference: Delhi NCR

Profile Snapshot

Professional 12+ years of expertise in Administration and resourceful Executive Assistant

Proficient in providing high level secretarial and administrative support to senior executives i.e. MD & CMD.

Strong follow up with all the employees including upper management.

Working on Google Drive. Maintaining strict confidentiality with sensitive information, financial documents, records and personal matters in Google drive.

Conduct weekly executive meeting, preparing score card weekly.

Expertise in scheduled and coordinated meetings, interviews, appointments, events using Outlook Calendar.

Expertise in managing complete General Administration functions including filing system wherein files, documents, books, business cards, magazines, news paper cuttings etc.

Strong organizer, motivator and a decisive leader with successful track record of directing major operations from original concept through implementation to handle diverse situations.

Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CMD & upper management match their requirements.

Core Competencies

General Administration Vendor management Meeting and travel support

Scheduling Business correspondence

Event oversight Presentation development

Document control Report generation

Career Contour

Since Oct 2018 to May 20 Shri Rathi Steel Limited Executive Assistant to CMD

Since Jan 2018 to Sep’18 Unisol India Pvt. Ltd Executive Assistant to MD

Since Aug 2016 to Dec 2017 Super Plastronics Pvt. Ltd. Executive Assistant to Director

Since April’14 to June’16 MTG Learning Media Pvt. Ltd. Office Coordinator

Since May’13 to April’14 Pinga Solutions Pvt. Ltd. Executive Assistant to Director

Since Oct’08 to April’13 Bartec India Pvt. Ltd. Administrator cum EA to MD

Since Sep’06 – Sep’08 MTG Learning Media Pvt. Ltd. Sr.Executive admin/ Incharge Front Office

Since Dec’04 – Aug’06 MTG Learning Media Pvt. Ltd. Executive admin/ Incharge Front Office

Since Jul’98 to Nov’04 Little Flower Convent Schhool Teacher

Key Deliverables:

General Administration / Facility Management

Ensuring smooth functioning of office procedures, management of logistics and maintenance of equipment.

Coordinating office activities and operations to secure efficiency and compliance to company policies

Supervising administrative staff and dividing responsibilities to ensure performance

Keep stock of office supplies and place orders when necessary

Negotiating and finalizing service agreements with reliable contractors/ vendors for execution of servicing works as per budgeted parameters.

Submit timely reports and prepare presentations/proposals as assigned

Executive Assistant responsibilities

Coordinate executive communications, including taking calls, responding to emails and interfacing with clients

Prepare internal and external corporate documents for team members and industry partners

Schedule meetings and appointments and manage travel itineraries

Arrange corporate events to take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events

Maintain an organized filing system of paper and electronic documents

Uphold a strict level of confidentiality

Develop and sustain a level of professionalism among staff and clientele

Team Management

Leading & monitoring performance of team members to ensure efficiency in process operations.

Creating and sustaining a dynamic environment that fosters development opportunities and motivates high performance amongst team members.

Education

B.Sc, 1992

Calcutta University

12th, 1990

West Bengal Board of Higher Secondary Education, West Bengal

Skills

Completed diploma in Computer-Hi-Plus from Computer centre, New Delhi in 2000.

Google Drive training from BCI, New Delhi in 2018

EA to PA training from BCI, New Delhi in 2019

Personal Dossier

Date of Birth 15th January, 1969

Languages Known English Hindi and Bengali

Permanent Address 579 A, Nyay Khand II, Indrapuram, Ghaziabad, U P 201010

References Available on request

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