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CV of Glynis

Experienced Office Manager with a demonstrated history of working in the Public Relations Sector. I’d Ensure a smooth running of an office on a day-to-day basis and manage Administrative duties and support staff. Skilled in Creating Systems, Organising meetings and Keeping order of Record, Databases and other Administrative duties. Enjoys a challenge and thrives on new information and developments.

Personal Details

Full Names: De Vos, Glynis Erica

Date of birth: 06 August 1975

Home address: 77 Carinus Street, Labiance, Bellville, 7530 Equity Status: South Africa, Coloured, Female

Telephone: 072-***-****

Driver’s License: 8 (B) and own transport

Educational Back Ground

Institution: Portland SSS

Highest Grade Achieved: Grade 12 (National Certificate) Year Completed: 1993

Subjects: English, Afrikaans, Business Economics, Accountancy, History, Biology Extra Training

Institution: NICRO AND CAPE MICRO COMPUTER SCHOOL - 1994 Course COMPUTER, TYPING (Certificate)

Lotus 1.2.3, Database, Word Perfect

Institution: NEW HORIZONS – 1998

Course PASTEL (Certificate)

Windows ’95, Windows ’98, Excel Accounts ’95, Excel, Accounts ‘98 Computer/Software Proficiency

Microsoft: Word, Excel, Outlook, PowerPoint, Publisher, Internet.

Use and understanding of Meropa’s systems

Employment History

Company: MERGER BETWEEN LANGE STRATEGIC COMMUNICATIONS AND MEROPA COMMUNICATIONS

Industry: PR

Reference: Stephen Forbes (MD) 082-***-****

Office Manager, 01 June 2015 – 31 May 2020 ( National Lockdown – COVID-19) Responsibilities:

Performs all administrative duties

Manage day-to-day office duties – monthly reconciling of petty cash, manage subscriptions, oversee stationery,

Weekly systems return to head office;

Book all travel arrangements for Cape Town office;

Liaise with landlord re maintenance, office automation suppliers

Handle parking issues

Handle all IT systems and issues management;

Collection of leave forms, sign off and sending to head office;

Managing the office calendar;

Manage and oversee Office Assistant and Office Cleaner;

Filing hard copies of all client contracts and sending copies to head office;

Compilation of BA monthly coverage report and dashboard

BP quotations in Pastel (Meropa / Lange arrangement).

Assist where needed with tracking and filing coverage;

Assist with issuing and following up on media invitations; and

Any other client admin assistance where required.

Trouble shoot and resolve issues.

2 P a g e

CV of Glynis

Company: LANGE STRATEGIC COMMUNICATIONS

Industry: PR

Reference: Brigitte Taim (Account Director) 082-***-**** Office Manager, 08 September 2005 – 31 May 2015

Support branches nationally

Managing the office

Switchboard Operator

Office Administrator

Managing staff leave

Assistant to MD

Travel arrangements – online and telephonic

Booking of Flights, Car hire and Accommodation

Grocery control and Online shopping for the office

Stationery control and orders

Petty Cash – capturing in Excel

Managing the general assistant/ cleaning lady

Accounts/Pastel version 11 / Excel / Word

Liaising with the company Bookkeeper

Invoicing

Quotations

Statements

Age Analysis – following up on client payments

Reconciling and capturing of supplier invoices and payments

Liaising with suppliers

Planning and setting up staff events

Updating Company Insurance

Updating Client and Supplier lists

Basic IT support to staff Filing, Forwarding Memo’s. Confirming cash book with Auditors

Prior Employment:

Feline Graphics – 1 October 2001 – August 2005

Linda Lurie - 082-***-****

Secretary/PA Reason for leaving: Temporary

Responsibilities

Switchboard Operator,

Liaising with clients

Office Administrator

Over-seeing print jobs

Accounts Assistant

VAT Returns

Invoicing

Quotations

Visuals and Interactives September 2000 – 31 September 2001 Sally Audagnotti - 073-***-****

Receptionist Reason for leaving: Sold Company

Responsibilities

Switchboard Operator

Data Capturing

Office Administrator

Launching Pad Productions May 1997 – August 2000

Receptionist Reason for leaving: Company Liquidated Responsibilities

Switchboard Operator

Data Capturing

Hyperama Tokia March 1994 – April 1997

Receptionist Reason for leaving: Casual Worker

Responsibilities

Cashier

Customer Service

Switchboard Operator

Receptionist

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