Executive Assistant Document Control

Cassandra Wu

917-***-**** cleowu*@gmail linkedin.com/in/cassandra wu

EXECUTIVE ASSISTANT OFFICE MANAGER BUSINESS SUPPORT Experienced, professional, meticulous gatekeeper with project management expertise, solid financial acumen, and proven success supporting executive teams and departments in clerical, administrative, and analytical roles. Dynamic and resourceful communicator who effectively controls high volume information flow, conduct meticulous research, juggle competing priorities, and strategically allocate resources. Adept at guiding internal audits, overseeing logistics, coordinating and hosting high profile events, and leading quality assurance initiatives. Execute and deliver programs, ensure seamless execution of daily operations, and nurture internal and external relationships across entire organization.

KEY SKILLS

Office Administration/Budget Analysis

Quality Assurance/Document Control

Complex Calendar Oversight

Domestic/International Travel

Contract Management

Training/Onboarding/Mentoring

Presentations/Reporting

PROFESSIONAL EXPERIENCE

Walt Disney Imagineering (Entertainment) – Los Angeles, CA February 2019 – December 2020 EXECUTIVE ASSISTANT

• Pilot time sensitive office relocation for 200+ staff, coordinated all logistics, scheduling, space planning, and inventory management

• Maintain superior administrative efficiency through reliable and comprehensive executive support, implementing process improvements, following and revising procedures, and utilizing diverse tools to conduct broad range of functions and duties

• Proactively ensure meetings and events have clear objectives and agendas, coordinate and secure catering and venues, verify critical materials are received and reviewed, distribute meeting notes and action items

• Establish and maintain technology equipment database including retention, protection, retrieval, transfer, and disposal of assets

• Prepare expense reports, budget forecasts, compose confidential correspondence, research, prioritize and follow up on incoming issues

• Cross functional team collaborator successful at improving online and face to face communication while nurturing trust between executive offices and multiple departments

• Co implement new hire onboarding, including scheduling new employee orientation and training, ordering and distribution of technology equipment and peripherals, and completion of critical documentation Arup (Engineering) Los Angeles, CA September 2013 – February 2019 SENIOR PROJECT ADMINISTRATOR

• Coordinated several successful corporate events with guest speakers including, Inhouse Industry Day and Annual Offsite Staff Meeting and secured venues, transportation, and lodging for 50+ domestic and international attendees

• Ensured compliance to Quality Management System by conducting team internal audits

• Scheduled and facilitated high profile global conference calls and supervise complex international travel administration

• Compiled and distributed incoming RFP’s responses to marketing teams and department leads and verify data integrity for CRM database

• Analyzed upcoming project needs and cost effectively allocated labor resources The Durst Organization (Real Estate Development) New York, NY April 2011 – August 2013 PROJECT ASSISTANT

• Assembled and documented contracts, agreements, RFP’s, transmittals, and change orders and created sub consultant bid leveling sheets for final negotiations and selection

• Prepared budget reports and presentations, reviewed and approved requisitions, managed Certificates of Insurance, monitored expenditures and maintained sensitive and confidential documents

• Entered and tracked all project invoices, followed budget constraints and contract guidelines. Researched and negotiated cost and terms for supplies, goods, and services

Arup (Engineering) Los Angeles, CA June 2007 – October 2010 PROJECT ASSISTANT

• Served as Document Control point person for various infrastructure projects

• Created and filed expense reports in domestic and foreign currency

• Led formal training for new hires and educating new hires on corporate policies and procedures Foster + Partners (Architecture) London, UK May 2004 – April 2007 EXECUTIVE ASSISTANT

• Led document control oversight for Wembley Stadium Project EDUCATION

Certificate in Business Administration Metropolitan College of Business, Sydney, Australia TECHNICAL SKILLS

Microsoft Office Suite Expert Aconex Adobe Concur CRM SAP SharePoint ProjectWise

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