Executive Assistant Legal
Resume:
Maria C. Mastrogiacomo
**********@*****.*** - https://www.linkedin.com/in/mmastrogiacomo The Russell Friedman Law Group, LLP
Paralegal, August 2019 – present
Support attorneys within the litigation and no-fault departments Draft pleadings, complaints, discovery demands; prepare and file legal documents with State and Federal Courts; calendar all relevant court dates; prepare and track requests for medical records; prepare correspondence to courts, clients, and opposing counsel; track billing time and client expenses in TimeSlips; maintain spreadsheet of referrals from outside sources; research caselaw regarding new matters; tables of contents and authorities for briefs; keep clients updated as to status of their case.
LeClairRyan, PLLC
Legal Assistant, January 2019 – July 2019
Supported two groups of attorneys within the litigation department Drafted/prepared and filed legal documents with State and Federal Courts; opened new client matters and requested conflicts checks; calendared all relevant court dates; prepared requests for medical records, maintained tracking chart; prepared correspondence to courts and opposing counsel; submitted attorney expenses in Chrome River; entered attorney time into Elite; prepared billing each month for all matters; maintained attorney CLE course credits and membership renewals. AmTrust Financial Services, Inc.
Legal Executive Assistant, August 2017 – November 2018 Supported General Counsel, Head of Litigation, and Corporate Counsel M&A Attorney Maintained busy calendars for 3 executives; answered phones; received guests, scheduled client conferences and attorney meetings and depositions; scheduled and finalized all travel arrangements through Concur; drafted memos and correspondence; attended meetings and took minutes; processed all legal department invoices for payment, maintaining a log of expenses for quarterly reports; prepared documents and maintained litigation files; prepared and submitted expense reports through Workday; provided backup support for Chief Legal Officer. Project Renewal, Inc.,
Executive Assistant, August 2015 – July 2017
Assisted Director of Legal Affairs: submitted claims/potential claims to brokers and carriers; researched claims, consulted with HR if employee-related; maintained logs, physical and electronic files of lawsuits/administrative complaints and subpoenas; reviewed incident reports and flagged those to be sent to insurance; compiled all subpoenaed documents/footage to send to DHS. Assisted Director of Quality Assurance: participated in agency-wide program performance evaluation process; proofread communications materials/documents; managed staff time sheets and accruals; scheduled conferences.
Liddle & Robinson, LLP,
Legal Assistant and Recruitment Coordinator, May 2011 – July 2015 Primary administrator for 2 partners; prepared legal documents, such as initial disclosures, petitions, motions, and complaints; researched parties on FINRA website; prepared preservation letters and files for new matters; provided assistance to Managing Partner in his secretary’s absence; managed pool of 100 potential candidates, overseeing resume collection, scheduling interviews, and maintaining relationships with law schools.
2
The Children’s Law Center,
Legal Secretary, June 2005 – May 2011
Consultant to Appellate Department, June 2011 - 2012 Served as primary administrator across a team of 15 attorneys; obtained interpreters for client meetings, screened incoming client calls, and drafted court orders and contact letters sent to opposing counsel; prepared and served legal documents; summarized trial transcripts; edited legal documents such as motions, briefs (tables of contents and authorities), affirmations, memoranda of law, interrogatories, stipulations; created and maintained a SharePoint filing system for briefs and motions.
Education
CUNY Hunter College – B.A. English, 2003
Skills & Interests
Integrate into all team situations easily and comfortably, possessing a personable nature that is open to teamwork and cooperation; Team worker who is able to adapt in highly dynamic and changing situations; Expert literary skills ensures error free writing, with perfect grammar and style at all times; Advanced knowledge of Microsoft Office; TimeSlips; Abacus; DOCS; FileSite; Elite; ADP Workforce; Chrome River; Sharepoint; Google Docs; Co-chair of Innovation & Strategy Team (IST) Steering Committee, Project Renewal, Inc.; Member of the National Organization for Victim Assistance, 2015 Provisional Advocate; Volunteer for RAINN Online Hotline.
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